Draft: Minutes of the DVLA Board Meeting of April 28, 2009
Board Members attending: Cyndy Johnson, Alan Strebeck, Barbara Hjelle; Sally Musemeche Absent: Mike Barker
Meeting was held at Fire House.
Ten landowners were in attendance.
President Cyndy Johnson called the meeting to order at 7:00 p.m.
1. Approval of agenda
MOTION was made by Barbara Hjelle to accept the agenda as amended. Sally Musemeche seconded the motion. The motion was passed.
2. Review and approve minutes of the March regular and April special meetings
MOTION was made by Sally Musemeche to approve the March meeting minutes as amended. Alan Strebeck seconded the motion. The motion was passed.
MOTION was made by Barbara Hjelle to approve the special meeting minutes of April 7, 2009, as amended. Cyndy Johnson seconded the motion. The motion was passed.
MOTION was made by Cyndy Johnson to approve the special meeting minutes of April 14, 2009, as amended. Alan Strebeck seconded the motion. The motion was passed.
3. President's message
President Cyndy Johnson presented appreciation plaques to Karen Sharkey (secretary, fall festival chair and independent e-mail messenger) and Stella Callagee (secretary/treasurer) in appreciation of their many hours of involvement with the Dammeron Valley Landowners Association.
3. Review financial reports - Stella Callagee
Stella Callagee, Treasurer, reported that several delinquent properties have paid their late dues. There are now 10 lots still owing unpaid dues. There were no unusual expenses during the prior month.
MOTION was made by Alan Strebeck to accept the financial report for filing. The motion was seconded by Sally Musemeche and was passed.
4. Reports:
a. Fire Department
Craig Bennett gave the report for the fire department. Ron Johnson and Jay Workman have been selected as the two new engineers. They will be in training for six months with James Peterson.
For the first time in the Dammeron Valley Fire Department, a fireman was injured on the job - James Peterson was injured when a hydrant cap came loose and struck him.
Brush 1 truck is down and being fixed for approximately $1,000.00
b. ARC - Trustee Assignments: April - Mike Barker; May - Barbara Hjelle
There was no activity over the past month to report.
At this point, Von Mason and James Cunningham, two candidates running for election as board members, gave brief comments about themselves and their reasons for wanting to become trustees.
c. Trustee Reports
Cyndy Johnson reported there were approximately ten volunteers for the recent road clean-up. She noted that the signs were moved further to the south and will check on that.
Barbara Hjelle will comment on the history of the weed problem in Dammeron Valley at the annual meeting on Saturday.
Alan Strebeck reported that there was no burn pile last Saturday, but that it would be open this coming Saturday. The burn pile will remain open as long as the Fire Chief gives permission. Only vegetation can be dumped there. Landowners are asked to split stumps when dumping them, as they will not burn well otherwise. There has been a change of location of the county dump facility from Brookside to Central. It is open to anyone as it is a county facility and will remain open as long as the service is not abused.
Lance Cornwall is scheduled to step down as chairman of the Architectural Guidelines committee but agreed to remain in place until someone volunteers to take his place.
5. Unfinished Business:
a. Annual Meeting Planning - Annual Meeting to be held May 16, 2009
The statuses of the duties assigned each board member for the annual meeting were reviewed. The five board members plus four more volunteers are needed to pre-call the landowners regarding the meeting.
Barbara Hjelle indicated the need to have a meeting after the annual meeting to elect officers, determine trustee duties, and review the annual meeting process.
The current board members can continue in needed duties until the new officers are elected.
Books with the by-laws, articles, and CCRs are to be given the new board members at the annual meeting. Attestations are to be secured from them by the next meeting to be held on May 26, 2009.
If Brooks Pace indicates he has the right to vote, the issue will need to be addressed in a special meeting by the board.
Board members are to be at the fire house at 6:30 a.m. on May 16, 2009, and begin signing in people at 7:00 a.m.
Articles indicate that a quorum is 51% of the members of the DVLA. Ken Mandell has volunteered to help count.
b. Discussion on the Board decision of January 27, 2004, to approve the revised Architectural Guidelines
Sally Musemeche listed a brief history of previous voting records by past boards regarding Architectural Guidelines. There are some issues with the Architectural Guidelines as they now exist.
MOTION made by Sally Musemeche to adopt the current existing architectural guidelines pending future
changes. Barbara Hjelle stated that the Board had already adoped the current existing architectural guidelines, so no motion was necessary. She added that it is the intent of the Board to clean-up the documentation on current architectural guidelines through research, member input, and committee involvement. The motion was withdrawn by Sally.
6. New Business:
a. Guidelines for Minute Preparation of Board Meetings
This issue to be determined by the next board if it is deemed necessary.
b. Discussion on the minutes regarding February 24, 2009, Board decision on lot HS-27 building
Barbara Hjelle proposed the following language be included in the February 24, 2009, minutes to clarify the Board's decision on the lot HS-27 building:
"The Board considered the plans of Jordan and Betty Ann Strebeck, HS-27, for a garage and studio
addition. The plans exceeded the general guideline for size set forth in the Architectural Guidelines
so the ARC referred the decision to the Board to determine whether the size was appropriate under the
circumstances. The size would be a little less than 2500 sq. ft.
The Board discussed the fact that the plans met County guidelines and that the CCRs for the
Homesteads contain no square footage restrictions. Lance Cornwall and the builder represented that
the submitted documents, fee, and the setbacks and color were in compliance and that there was no
restroom included in the building. The owners stated that the building would not be used for dwelling
purposes. Barbara Hjelle noted that the guidelines state that "˜The guidelines must be consistent with
and in fulfillment of the CCRs"¦' and that "˜Accessory buildings shall generally not exceed 2,000
sq. ft. in area.' She interpreted these guidelines to allow for consideration of larger buildings if the
CCRs do not prohibit them. However, if the building is to be larger than the general guideline, it
should have some architectural detail to offset the impact of the size. This building reflected
considerable architectural detail and was not merely a rectangular structure.
Cyndy Johnson expressed concern that the decision was inconsistent with her understanding of the
scope of the architectural guidelines and decisions of past boards.
No adverse comments were received from others present.
MOTION was made by Barbara Hjelle to approve the plans. Mike Barker seconded the motion. The
motion was passed. Alan Strebeck abstained from the vote."
MOTION was made by Alan Strebeck that the minutes be amended to include additional comments from the Board to clarify their decision for supporting this Building HS-27 motion. Sally Musemeche seconded the motion, and the motion carried.
Because he had not done so in the previous discussion, Alan Strebeck withdrew his original motion made at the special meeting on April 7, 2009, that the Board decision of January 27, 2004, to approve the ballot
measure to revise the Architectural Guidelines be reversed.
7. Adjournment
MOTION was made by Barbara Hjelle to adjourn the meeting. It was seconded by Sally Musemeche, and the meeting adjourned at 9:30 p.m.
Carol Clason
Recording Secretary
