Final Minutes of the DVLA Board Meeting of June 29, 2010
Board Members attending: Bill King, Jim Johnson, Lance Cornwall, Von Mason, and Mark Ahrenholtz
Monthly DVLA Board Meeting was held at the Fire House. Thirteen landowners were in attendance.
President Lance Cornwall called the meeting to order at 7:00 p.m.
1. Approval of agenda:
A new agenda item, Scout Projects by Zach and Nicholas Ballif, was added to the agenda to follow the Review and approval of minutes.
MOTION made by Mark Ahrenholtz and SECONDED by Bill King that the agenda be approved with the addition. Motion carried.
2. Report by Robyn Jensen covering the management of the Community Center:
Robyn Jensen passed out a packet which lists user reservation conditions, a security deposit and expense reimbursement schedule, community center rules, and a reservation form. She indicated there is a reservation form post in the window of the community center. The community center is open for parties, group meetings, use as a contingency in case of bad weather, etc. She expressed a desire for the community to be more aware of its availability and for the landowners to make more use of the building.
3a. Review and approval of the minutes of the May 25, 2010, Monthly DVLA Board meeting. Review and permission to publish the May 15, 2010, Annual Membership Meeting Minutes, as drafted.
MOTION was made by Mark Ahrenholtz to approve the May 25, 2010, monthly DVLA board meeting minutes. SECONDED by Jim Johnson, and the motion carried.
MOTION was made by Jim Johnson and SECONDED by Bill King to approve publishing the minutes of the May 15, 2010, annual membership meeting minutes, as drafted. The minutes will be scheduled for approval at the next annual membership meeting.
3b. Eagle Scout Projects of Nicholas Ballif and Zach Ballif :
Nicholas Ballif requested permission of the DVLA Board to construct a drinking fountain in the park. Estimated cost is $600 to $700 for which DONATIONS FROM THE LANDOWNERS would be appreciated. The Board members asked that he check with the County on the codes which would apply to this project and also that he submit a plot plan of the park to illustrate how and where he will build the drinking fountain. Lance Cornwall is to e-mail him a plot plan of the park for his use in the project.
Zach Ballif requested permission of the DVLA Board to build two ground grills with a concrete platform on the side of the shelter. Estimated cost of the project was $700 ($300 for the grills and $400 for concrete). DONATIONS FROM THE LANDOWNERS would also be appreciated for this project.
Zach was requested to furnish a plot plan and pictures of the grill and concrete platform prior to approval consideration by the Board.
4. Old Business:
a. Update on enforcement issues
i. The property on Old Farms Road with the accumulated construction equipment and rocks has been cleared, with the rocks being used as landscaping on the property.
ii. The rubbish/garbage has been cleared at 825 Homestead Drive West, with the old abandoned Mercedes still there.
b. Update on status of Bylaws and Architectural Guideline proposed amendments
Bill King has submitted the documentation to the attorney who is to review it and determine what he would charge to pursue a solution.
c. Annual meeting list
This year's list will be reviewed at the next Board meeting in order to update the list for future use.
d. E-mail status
Lance Cornwall read a note that is to be included in the next water bill (if approved by the water company). This note requests that the landowners who would like to receive official DVLA information via e-mail, send an e-mail to dvla@mydvla.org to add their address to the electronic distribution list.
Bill King made a MOTION that this note be mailed out, and Lance Cornwall SECONDED the motion. Motion carried.
Barbara Hjelle volunteered to help set up the electronic distribution list.
5. New Business: None proposed
One landowner asked about absentee landowners who do not take care of the weeds on their properties. Regarding his particular concern, he was asked to contact the landowner about the weeds. If he does not receive a favorable resolution from the owner of the property, he was then asked to contact a member on the Board for further action.
6. Reports:
a. President's message
Lance Cornwall indicated that he would like to see landowners treat each other with respect and work together to make the business of the Dammeron Valley Landowners Association productive.
b. Fire Department Report
Chief Talbot indicated there were one fire call (dealing with a fire alarm system going off) and three medical calls during the past month. The water pump on the Brush 2 fire truck failed again and will need repairs.
There is a "no fireworks" ordinance in unincorporated areas of the County, and people wishing to celebrate the 4th of July can attend fireworks in the incorporated cities.
On training Saturday, the burn pile was burned. The burn pile is running smoothly, and landowners are asked to put everything in the pit when dumping.
The asphalt at the fire station is cracking and will need resurfacing. The cost would be about $4,000.00, and will need to be included in next year's budget.
The annual operator-drive training was conducted. There are currently eight EMT members on the medical team. The department is going to lose a couple of firefighters due to lack of attendance.
There will be no future burn permits issued until the fall.
c. ARC Report
Lance Cornwall reported that plans for a new home at Lot 71 in Pinion Hills and a pagola in Pinion Hills were approved.
d. Reports from Trustees on their Areas of Responsibility
i. Lance Cornwall - Washington County web site: The county is accepting comments regarding the proposed cell station tower installation near Dammeron Valley. It is out of the jurisdiction of the DVLA, so anyone wishing to contact the county will need to do it on their own. A "bee inspector" has been appointed by the County to handle any problems relating to Africanized bees. On 10/16/2010, there will be another bicycle ride on Route 18. The marathon is scheduled for 10/02/2010 down Route 18. Representatives from PacifiCorp will be here during the next DVLA Board meeting to discuss use of their property by DVLA landowners.
ii. Mark Ahrenholtz - Mark has secured the signs that announce the monthly Board meetings. The larger sign is readily visible at the entrance to the mail boxes, and he needs to determine what is the best way to place the smaller signs.
Some of the trees along the easements need to be trimmed up. With the approval of the nearby landowners, he would like to have a group of the landowners to work on this. The Board approved his suggestion that the four or five dead trees in the park be removed.
Mark asked what the landowners would like to see as far as community activities. In response to several comments from the landowners present, he is to talk with Karen Sharkey about the possibility of another fall festival.
He is to contact Rick Smith regarding the status of the road cleanup. Bill King asked that the landowners please work on their weeds. He knows a professional that would come and give a seminar on how to deal with the weed problems. Von Mason agreed to contact the County to see if they would come up and spray again.
iii. Bill King - Web Site: Johnna Evans submitted comments regarding the evolution of the web site to its present form. It is providing the needed functions, and Johnna is very responsive to any requests. Bulletin Board at the mail boxes: The addition of another side to the board for use by the DVLA is being considered.
6d. Financial Report - Carol Clason
Carol Clason indicated that the financial reports as submitted are the last ones for the 2009-2010 year. The 2010-11 budget allows for an $8,525 contingency amount that can be used by the Board if deemed necessary to augment certain budget items. An accounting change to the classification of the radios and communication devices created a deficit in the operating account of the fire department. This was due to the accounting change and not overspending by the fire department itself. The Board did not approve a suggestion that the DVLA operating account pick up $1,000 of the appreciation budget of the fire department to balance the fire department account. Bill King made a MOTION that the financial report be approved as submitted, and Von Mason SECONDED the motion. Motion carried.
7. Comment and discussion by landowners
Barbara Hjelle announced that the BLM is doing a land management plan which will affect certain travel areas. BLM personnel are currently requesting comments from the public regarding these changes.
A second landowner asked that the minutes include a reminder that THE SPEED LIMIT IN DAMMERON VALLY IS 25 HOURS PER HOUR. Please bear this in mind and try to adhere to the speed limit.
8 Adjournment
MOTION made by Bill King to adjourn the meeting at 8:30 p.m. SECONDED by Jim Johnson, and the motion carried.
Carol Clason
Recording Secretary
