Draft
Minutes of the DVLA Board Meeting of February
28, 2012
The monthly DVLA Board Meeting was held at the Fire
House. Twelve landowners were in
attendance.
Board Members attending: Bill King, Mac Thomson, Terry Taylor
Absent: Julie Cropper, Jim Johnson
President Bill King called the monthly DVLA meeting to
order at 7:00 p.m.
1. Approval of the
agenda:
MOTION made by Mac Thomson and SECONDED by Terry
Taylor that the agenda be approved. Motion
carried.
2. Review and
approval of the minutes of the January 31, 2012, monthly DVLA Board meeting and
the February 16, 2012, special DVLA Board meeting:
MOTION was
made by Terry Taylor to approve the minutes of the January 31, 2012, monthly
DVLA Board meeting and the February 16, 2012, special DVLA Board meeting. SECONDED by Mac Thomson, and the motion
carried.
Bill King
announced an open scheduled work meeting to be held on March 13, 2012, at 7:00
p.m. to continue work on the annual meeting for May 19, 2012.
3. Old Business:
a.
Finalization of the 2012-13 Proposed Budget
A 2012-13 proposed budget
incorporating the adjusted figures from the February 16, 2012, work meeting was
available for everyone. A recommended
increase of $25 per landowner was discussed, bringing the total proposed dues
for 2012-13 to $325. If a landowner has
any questions after reviewing the proposed budget, he/she can bring their
questions to the March 13 meeting.
b.
Consideration of a Proposal to Increase the Initiation Fee
The initiation fee is the fee
assessed on developers/owners when a vacant lot without building construction
is sold to a new landowner. The
initiation fee was set at $200 years ago, and helps offset the cost of asset
purchases over the years by the Association. The total asset values showing in the records
for vehicles, park equipment, improvements, buildings, and firefighting
equipment equals $469,335. When divided
by the 410 present landowners, the asset value per landowner comes to $1,144
per landowner. MOTION WAS MADE by Terry
Taylor and SECONDED by Mac Thomson that from this date on, any vacant lot sold
to new landowner by a developer will be assessed a $1,000 initiation fee
(instead of the previous $200), and any landowner who has paid the $200
initiation fee on a vacant lot, has not built on that lot, and sells to another
person, will be credited the $200 already paid and will owe the additional $800
per vacant lot. The motion carried.
c.
Continuing Preparation for the May 19, 2012, Annual Meeting
A sign-up sheet listing all
volunteers needed for different duties during the upcoming annual meeting was
passed among those in attendance.
Everyone was urged to volunteer and find others to help.
4. New Business: (None Proposed)
5. Reports:
b. Fire
Department Report: Lance Cornwall
During the month, there were no fires
and four medical calls. Weight vests
have been purchased for use in recertification of firefighters in wild land
fires. A new generator was purchased for
the engine as the old generator had become unreliable. That generator was sold in a closed bid to
firefighters for $100. Vehicles are
needed for demolition in extraction training; if none are donated, the Fire
Department will have to purchase a car for $100 or an SUV for $200 apiece for
use in the training. Training completed
during the previous month was recertification of wild land training and CPR
recertification. Upcoming training
includes physical fitness, patient assessment, and vehicle
recertification. Fire Department
personnel are participating in county-wide firefighting training. Our vehicles have been certified to be used
in wild land fires, and a medical team is being certified once some state
regulated supplies are purchased.
Receipt of the new pagers will be set back one month due to the recent
untimely death of the dispatch manager.
a.
President’s Message – Bill King
It was announced that two Board
member positions (Terry Taylor’s and Jim Johnson’s) will expire this year and
need to be voted on during the annual meeting.
Terry Taylor has volunteered to run and is a candidate. At least one other candidate is needed on the
ballot, and landowners are urged to consider running for a Board position.
c.
Financial/Secretarial Report – Carol Clason
During the previous month, there has
been very little financial activity - only $5,900 spent overall for all
expenses. Three liens were released yesterday, leaving 28 landowners
owing total dues for 2011-12, and 2 landowners owing partial dues. Comparing that with August of last summer, when
46 landowners owed total dues and 7 owed partial dues, we have collected almost
half of the delinquent dues owing, mostly through property sales and/or
foreclosures.
At the special budget meeting held on
February 16, the Board members indicated that any line item in the budget
report each month that showed expenditures over the budgeted amount had to be
brought out of the red. The five
following line items were in that category: Uniforms and Personal Equipment,
Supplies (for the Fire Department), Fire House Insurance, Accounting (CPA expenses),
and Legal Fees. The following transfers on paper were taken to bring these
accounts out of the red: $2,000 was taken from Line 3.5, Miscellaneous
Equipment and placed into Line 3.2, Uniforms and Personal Equipment; $600 was
taken from line item 3.7, Safety Equipment, and added to Line 3.10, Supplies;
$15 was taken from line item 3.9, Travel, and added to line item 5.1, Fire
House Insurance, (The amount budgeted for this account, the Fire House
Insurance, was raised in next year’s proposed budget to cover the small
increase in the future.) $100 was taken from Line 6.2, Audit Expense to balance
Line 6.1, Accounting. (Next year's budget raised that line item to $600 since
that is probably what it will be in the future). $3,000 was taken from Line item
12.2, Fire House Payment Contingency Fund, and placed into line item 6.7, Legal
Fees.
d. Committee Updates:
i.
Finance – Terry Taylor
Comparison between the on-line
bank statements and the financial statements submitted in tonight’s financial
report indicate that all bank account balances match. The only discrepancy is in the US Bank fire
department operating bank account where there were three outstanding checks
that had not been cashed by the bank.
When totaling these checks and adding them to the operating account, the
account balance matched the bank statement.
ii.
Public Safety – Mac Thomson:
The burn pile remained open all
year, instead of closing in November. If
the sign is out on Thursday or Friday, the burn pile will probably be open that
Saturday. If there is no sign, please
call for information as to when it will be open. A stand is being prepared which will hold the new sign for the burn
pile; this sign indicates what is appropriate to place on the burn pile. Ninety-four percent of the new metal roof on
the community center is completed.
Several landowners were asked to vote on the color of the roof, and
everyone involved picked the color that was used within their list of choices.
iii. Social – Jim Johnson
Update not available
iv. Architectural Review – Gary
Jensen
Final approval was given for a
residence, and the performance bond was returned.
v. Public Properties – Julie Cropper:
Update not available
6. Comment and Discussion by Landowners:
In response to questions by
landowners, the following information was given: No one has leased space on the cell tower,
and there is no recent activity in that area.
The annual meeting packets will be mailed out within the first two weeks
of April. One landowner urged that the
Board consider trying to keep the landowner dues at $300, instead of
recommending a raise of $25. Bill King
asked that landowners come to the work meetings, during which the budget line
items are considered individually, so that their input can be considered.
7. Adjournment:
Mac
Thomson MADE A MOTION to adjourn the meeting which was SECONDED by Terry Taylor. The meeting was adjourned at 7:50 p.m.
Carol Clason
Recording Secretary
