DAMMERON VALLEY LANDOWNERS ASSOCIATION, INC.
1137 Dammeron Valley Drive East Telephone/Fax (435) 574-6397
Draft Minutes of the Monthly DVLA Board Meeting of October 29, 2013
The monthly DVLA Board Meeting was held at the Fire House. Fifteen landowners were in attendance.
Board Members attending: Jim Johnson, Ken Mandell, Ryan Andersen, Craig Meyocks and Terry Taylor
President Jim Johnson called the monthly board meeting of the Dammeron Valley Landowners’ Association to order at 7:01 p.m.
1. Announcement of a closed meeting to follow the open monthly DVLA Board meeting of October 29, 2013:
President Jim Johnson announced that a closed meeting of the DVLA board members will be held after the close of this evening’s open meeting.
2. Approval of the agenda:
Ken Mandell MADE A MOTION that the agenda be approved; SECONDED by Terry Taylor, and the motion carried.
3. Review & approval of the minutes of the September 24, 2013, monthly DVLA Board meeting:
Ryan Andersen indicated that “The National Wildlife Coordinated Training” referenced in Item 3(Reports), Section B (Fire Department Report), paragraph 2, needed to be changed to “The National Wildland Coordinated Training”. After this correction, he MADE A MOTION that the minutes for the September 24, 2013, monthly DVLA Board meeting be approved. The motion was SECONDED by Craig Meyocks and the motion carried.
4. Reports:
A. President’s message – Jim Johnson
It was reiterated that a closed meeting by the board members would be held following this evening’s open meeting.
B. Fire Department Report – Chief Maciej Szczerbiak
The administration of the Washington county fire pagers has been taken over by the Washington County Sheriff’s office. The issue surrounding the funding of new pagers has been resolved with the distribution of new workable pagers.
There is new NECG training schedule for 2013-14. The winter fire school is to be held in St. George in January, and training will be coordinated to satisfy current NFPA requirements for the Fire Department.
Since September 26, 2013, there were a total of fourteen EMS emergencies, four car collisions on SR18, and the Life Flight helicopter was used two times.
There was a report of smoke on Bonnie Springs Road, but no fire was located. Twenty-seven 911 calls were generated in response to the BLM fuel crew working in Pinion Hills.
Three estimates for the repair of the transmission on Brush 13-2 have been received, ranging from$5,450 to $6,500.
PPE gear from L.N.Curtis is still being received and should be finalized by next month. An EMS defibrillator grant from the state of Utah in the amount of $2,412.00 has been received and was the result of work submitted by Jay Workman a number of months ago.
The landscaping around the fire house has been completed. Twelve tons of rock were used at a cost of $850.
The Fire Chief’s Association has taken over the issue regarding the proposal to reduce the speed limit on Highway 18 within the Dammeron Valley boundaries, and has been in the process of collecting data through speed-measuring devices on the highway. It is expected that the speed limit will be reduced to 55 miles per hour.
C. Financial Report – Carol Clason
There was very little to report this month. A check for $5,245.91 was written today to fund the SSD through the month of November. The late fees of $4,062.25 collected on line 11.0 of the "budget versus year-to-date expenses" indicate that the attorney is clearing up a lot of the dues owed for years past. It is important to know that when a landowner's file is turned over to the attorney for collection, it is then his file, and the DVLA board members and secretary have little to do with it after that point. Some landowners have contacted the DVLA board members and/or the secretary for consideration on their liabilities, but they can only be referred to the attorney. He does have the authority to make payment agreements, but if he is not contacted at all by a landowner, he also may continue with collection to the point of filing with the courts. He has done that during the past month, but only after he attempted for almost two years to get an agreement from the landowners involved.
During the past month, two notices had to be removed from the DVLA locked board in front of the mailboxes. Landowners like to place their notices there because they are most readily seen from that point; however, it is not correct for one or two persons to place information there when everyone else has to put theirs over on the large board. That is the only reason the notices are removed from the DVLA board, and an attempt is made to try and put them somewhere else where they can be seen.
D. Committee Updates:
i. Finance – Terry Taylor
Comparison between the on-line bank statements and the financial statements submitted in tonight’s financial report indicates that all bank accounts balance once the outstanding check to the SSD for $9,474.62 for firefighting equipment is subtracted from the DVLA Wells Fargo operating account .
ii. Architectural Review - Ken Mandell
There was no activity for the architectural review committee during the month of October, 2013
iii. Public Safety – Mac Thomson
County personnel were contacted regarding the need for road signs at Maze Circle and Sand Cove Trail. A call was also made to the county road supervisor reminding him of the crack seal repairs needed on Canyon Trails, Old Farms Road, and a section in Pinion Hills.
iv. Social/Insurance – Craig Meyocks
A trunk-or-treat is being held at the community center on Halloween evening.
v. Public Properties/SSD Liaison – Craig Meyocks
a. Water Committee Report:
The SSD water committee members are continuing to work with the water company in addressing some issues of concern.
5. New Business: None proposed
Ryan Andersen suggested that some of the landowners get together to clear the property on Homestead Drive East that has been vacant for several years. Craig Meyocks is to discuss the project with the Boy Scouts leaders.
6. Old Business:
A. Waiver renewal for the privacy fence of Robert Hoppal – Robert Hoppal
Ken Mandell MADE A MOTION that permission for the privacy fence which is located on Robert Hoppal’s property be extended one more year, with approval required annually. This motion was SECONDED by Craig Meyocks, and the motion carried.
B. Update on the proposal to reduce the speed limit of Highway 18 within the Dammeron Valley boundaries – Maciej Szczerbiak
Please refer to paragraph 8 of the Fire Department Report (Section B), of Reports (Part 4) where this subject was reported.
7. Comment and discussion by landowners: None given.
8. Adjournment:
A MOTION WAS MADE by Ken Mandell and SECONDED by Terry Taylor to adjourn the meeting at 7:30 p.m.
Carol Clason,
Recording Secretary
