DAMMERON VALLEY LANDOWNERS ASSOCIATION, INC.
1137 Dammeron Valley Drive East Telephone/Fax (435) 574-6397
Draft Minutes of the Monthly DVLA Board Meeting of June 25, 2013
The monthly DVLA Board Meeting was held at the Fire House. Twenty landowners were in attendance.
Board Members attending: Jim Johnson, Terry Taylor, Ken Mandell, and Ryan Andersen
Absent: Craig Meyocks
Previous Vice President Jim Johnson called the monthly board meeting of the Dammeron Valley Landowners’ Association to order at 7:00 p.m.
1. Approval of the agenda:
A MOTION WAS MADE by Terry Taylor and SECONDED by Ryan Andersen that the agenda be approved. Motion carried.
2. Election of officers
Terry Taylor MADE A MOTION nominating Jim Johnson as President. Ryan Andersen SECONDED the motion; the motion carried. A MOTION WAS MADE by Ryan Andersen to nominate Terry Taylor as Treasurer; Ken Mandell SECONDED the motion, and the motion carried. Jim Johnson MADE A MOTION nominating Ryan Andersen as Vice President; SECONDED by Ken Mandell, and that motion carried.
3. Committee assignments
As treasurer, Terry Taylor volunteered to continue as board representative on the Financial Committee; Ken Mandell volunteered to be the board representative for the Architectural Committee, which was seconded by Terry Taylor. Mac Thomson volunteered to continue handling the burn pile and the community center and to remain the liaison with the County on weed control and road work. His approval to the committee was seconded by Terry Taylor. Terry Taylor’s nomination of Craig Meyocks to serve as head of the Social Committee was seconded by Ryan Andersen. Ken Mandel nominated Craig Meyocks to serve as the liaison to the Special Service District, and this nomination was seconded by Terry Taylor.
4. Review & approval of the minutes of the May 28, 2013, monthly DVLA Board meeting:
Ken Mandell MADE A MOTION that the minutes for the May 28, 2013, monthly DVLA Board meeting be approved. The motion was SECONDED by Terry Taylor, and the motion carried.
5. New Business: None proposed.
6. Old Business: None proposed
7. Reports:
a. President’s message – None presented
b. Fire Department Report – Chief Maciej Szczerbiak
Since April of last year, except for emergency medical services, the fire department had no longer participated in any county or state fire operations and was strictly limited to Dammeron Valley property, legally excluding all properties within Dammeron Valley not participating in the association. We now have a new memorandum of understanding and a cooperative agreement with Washington County Fire which removes those restrictions. There are new fire restrictions in place currently – no open burning – which are posted at the fire department bulletin board.
Currently all certified Wild Land Firefighters I & II have been recertified, and the department personnel are waiting for the UFRA to test the rest of Dammeron Valley’s firefighters.
Since March 26, 2013, there have been 9 EMS emergencies and no fires.
Brush 13-1 and 13-2 were recently serviced by St. George Ford, which included new front shocks, transmission and radiator/coolant service, front-end alignment and oil changes. The new Rescue 13-1 has been painted and striped with the DVFD insignia, and fully serviced by St. George Ford.
The fire station has been completely rekeyed.
Firefighter Doug Restaino has been designated the grant writer for the fire department, and with the new Special Service District in place, personnel are planning on taking full advantage of any available federal, county, or state grant resources.
c. Financial Report – Carol Clason
The fiscal year for the association ends June 30, 2013. The fire house loan is being paid off on June 28, 2013. Part of the payment will be applied to the 2012-13 budget using whatever monies are left which as of June 24, was approximately $19,000. $24,500 was set aside in the 2013-14 budget for monthly payments against the fire house loan. Since there is $35,277.53 left owing as of June 28 (per US Bank payoff figures), the fire house can be paid off without disrupting the budgets as they were voted upon.
Monies will be furnished this week to the SSD to open a bank account, and vendors are presently being furnished the new name and address for forwarding statements. Vehicle insurances and all commercial insurance on the fire house and all properties but the community center have been canceled by the association and picked up by the special service district. The association’s members on the board of directors are still covered under a D&O liability policy, and the community center is continuing to be covered for the $1,000.000 single occurrence/$2,000,000 yearly aggregate liabilities.
A budget versus year-to-date expense sheet for the end of the year, June 30, 2013, will be completed showing the entire year's figures, and the accounting information will be taken to the accountants within the next several weeks so that they can prepare this year's corporation tax return.
Ryan Andersen MADE A MOTION that all real estate and personal properties belonging to the association, except the community center building and its contents, be transferred to the Dammeron Valley Fire Special Service District; SECONDED by Terry Taylor, and the motion carried.
d. Committee Updates:
i. Finance – Terry Taylor
Comparison between the on-line bank statements and the financial statements submitted in tonight’s financial report indicates that all bank account balances match the financial statements once the outstanding amount pending for credit card purchases is subtracted from the available balance showing for the U.S. Bank Fire Department operating account.
ii. Architectural Review - Gary Jensen
Gary Jensen thanked everyone on the committee for the last several years for all their work – Donna Geer, Brett Garn, Ken Mandell, Mary Cordery, Carol Strobel, and Crystal Phillips (no longer living in the valley). During the previous month, plans for a room addition, a new home, and replacement of a solid wall with iron wrought fencing were approved.
iii. Public Safety – Mac Thomson
Wendell Gubler, the person from the county who was contacted regarding the roads in the valley has had two road signs replaced plus the state replaced their missing sign at the Red Dog/Highway 18 corner. Dale Gubler from the county has sprayed and/or removed many of the weeds in the valley, including those on the county right of ways, and at the burn pile and the recycling bins.
The community center septic tank was located, is in excellent condition and, will not need repair for years.
iv. Social/Insurance
No report submitted.
v. Public Properties
No report submitted.
8. Comment and discussion by landowners:
A prospective buyer of property within the Dammeron Valley Landowners’ Association boundaries requested that the board members consider eliminating a debt of approximately $3,000 owed to association on the property he is attempting to buy. He indicated that the total monies owing, including lien fees, attorney collection fees, dues, and late fees are equivalent to ten years’ dues amount. The board members indicated they would secure an opinion from the HOA attorney and contact him within the next few days.
A landowner living next to the property on Canyon Trails that is being considered for sale as a rehabilitative residence for teen-age girls, requested that the community members be proactive in opposing such action and do all that can be done to stop approval of any commercial use of that property.
9. Adjournment:
A MOTION WAS MADE by Ken Mandell and SECONDED by Terry Taylor to adjourn the meeting. The meeting adjourned at 8:06 p.m.
Carol Clason,
Recording Secretary
