Minutes of the DVLA Board Meeting of December 1, 2009
Board Members attending: Barbara Hjelle, Sally Musemeche, Bill King, Lance Cornwall. Absent: Von
Mason
Working DVLA Board meeting to discuss governing documents of the DVLA was held this evening from 6:00 p.m. to 7:08 p.m. The next working DVLA meeting to discuss the governing documents will be held at 6:00 p.m. on January 5, 2010.
Monthly DVLA Board Meeting was held at the Fire House. One landowner was in attendance.
President Barbara Hjelle called the meeting to order at 7:08 p.m.
1. Approval of agenda:
Approval of the agenda was by acclamation.
2. Review and approval of the minutes of the September 29, 2009, DVLA Board meeting
MOTION made by Bill King and SECONDED by Lance Cornwall to approve the minutes for the September 29, 2009, DVLA Board meeting as submitted. The motion carried.
MOTION made by Sally Musemeche and SECONDED by Bill King to approve the minutes for the October 27, 2009, DVLA Board meeting as submitted. The motion carried.
3. President's message
No President's message presented.
4. Reports:
a. Financial Report -Carol Clason
Carol Clason presented the current financial statements. A lien release was received for the Brush 1 fire truck - all trucks paid off. The association is currently completing an insurance review to determine what coverage we have and what is needed. The liabilities of the Board members and the Secretary/Treasurer will be addressed in this process.
Last month we received a check from the State of Utah in payment for the services of the firefighters during the Cedar Bench fire. One-half of that check was distributed to those who worked that fire.
18 landowners (19 lots) are still owing dues for 2009-2020. Liens have been filed against all these lots, either in this year or 2008. The Board Members and the Secretary/Treasurer keep in mind those who are unable to participate in voting, in the complaint process, and securing building permission due to their non-payment of dues.
MOTION made by Sally Musemeche that the following information be included in the minutes: the name of the landowner owing dues, the lot number, and the amount presently owed with the request that these landowners make arrangements for payment prior to the January, 2010, DVLA Board meeting. Further action will be considered at that time. SECONDED by Bill King, and the motion carried.
Landowner Lot No. Amount Owed
1) Jewell Creigh RA-06 $ 966.00
2) Cristin Davis OF2-21 966.00
3) Richard and Patricia Downer RA-26 390.00
4) Robert and Sue Elmes ME-06 390.00
5) Robert and April Everett RA-19 390.00
6) Scott and Kelly Gordon FA2A-47 390.00
7) Randall Hansen FA2A-53 966.00
8) Mike and Susan Harrold H-75 H-76 780.00
9) John and Cherie Haselgruber PHIII-61 966.00
10) Steven and Nanette Johnson OF2-08 390.00
11) Keenan and Pamela Lebaron CT-8 390.00
12) Jim Lewis (in escrow) OFSo-04 390.00
13) John and Jean Oakes PHV-91 390.00
14) Adam and Kellie Oliver OF2-11 390.00
15) Rod Rasmussen PHV-110 966.00
16) Steven Sevy CT-19 390.00
17) Mack and Tami Sorensen CT-7 390.00
18) Mike and Josette Stubbs HS-70 390.00
The fire house loan is to be renewed this month and had to be renegotiated at this time. The U.S. Bank is offering excellent terms on the renewed loan, and it should be completed within the next week.
MOTION made by Lance Cornwall that the President or the Vice President be named as the signers on the new loan documentation. SECONDED by Bill King, and the motion carried.
b. Fire Department
Per Lance Cornwall, no representative from the Fire Department was available to present the Fire Department report due to previous commitments. The annual firefighter appreciation dinner is to be held shortly to announce the firefighter of the year award.
c. Trustee Assignments:
The Board member in charge of the ARC and planning commission agenda monitoring for December is Sally Musemeche.
A report on community concerns was presented by Sally Musemeche. Four issues were discussed in her report:
i. The "green belt" issue - Owners of specified "green belt" areas are required to use water provided at a special rate by the water company for agricultural purposes. The designated "green belt" areas are to be kept free of structures. Presently there are two violations - a small shed built on the "green belt" and a boat parked on the "green belt". Sally is to forward to all landowners having a "green belt" area a letter listing the obligations and restrictions on those areas, with a purpose towards educating those involved.
ii. A rental home needing cleanup. Sally has contacted the County who sends out a notice giving 15 days to clean up the area around the home to get rid of boxes, clutter, old appliances, storage of junk, etc. Sally is to follow-up with the County to determine the status of their actions. If not remedied, the Board is to take pictures of the property and forward them, along with the letters from the County, to the landowner.
iii. The information from the landowner who plans to build a 12' by 24' barn, without approval from the County and the DVLA is to be forwarded by Lance Cornwall to the County.
iv. The 7800 sq. ft. residence with a full apartment above the garage. Bill King is to contact the County regarding the restriction to only one residence per lot, with the possibility of a casita being approved. He is also sending a letter to the landowners with a copy of the CCRs for their subdivision and a statement regarding the fact that if living quarters above the garage were to be occupied while building the residence, they needed to secure a one-year temporary living quarters permit.
d. ARC Report by Lance Cornwall
Repainting of one residence approved last month. Two refunds are due to be issued on completed approved projects.
5. Old Business:
a. Amended park maintenance contract and bid procedure - Bill King and Lance Cornwall
The preliminary bid procedures information for the maintenance contract for next year will be presented at the January Board meeting.
b. SSD update on deed transfer - Barbara Hjelle
The Dammeron Valley Landowners' Association received the deed from the SSD.
c. Adopt-a-Highway contract changes - Cyndy Johnson
Rick Smith is in charge of the Adopt-a-Highway program.
d. E-mail communication process - Sally Musemeche
Sally Musemeche will be responsible for the correspondence to DVLA landowners regarding the e-mail communication process.
6. New Business (None scheduled)
7 Comment and Discussion by Landowners
One landowner expressed concern about the length of time before approved minutes of the DVLA Board meetings are published. The bylaws provide that the minutes are to be completed by the Secretary within seven days. The secretary will e-mail the draft minutes to the Board members. All five Board members are requested to respond and approve amended/corrected minutes within three days of receipt at which time they can be posted on the bulletin board and at the mail boxes.
8. Adjournment
At 9:15 p. m. MOTION by Bill King that the meeting be adjourned and seconded by Barbara Hjelle.
Carol Clason
Recording Secretary
