Final Minutes of the DVLA Board Meeting of June 28, 2011
Monthly DVLA Board Meeting was held at the Fire House. Nine landowners were in attendance.
Board Members attending: Mark Ahrenholtz, Bill King, Jim Johnson, Mac Thomson
Absent: Julie Cropper
Mark Ahrenholtz called the meeting to order at 7:00 p.m.
1. Approval of the agenda:
MOTION made by Mac Thomson and SECONDED by Jim Johnson that the agenda be approved. Motion carried.
2. Review and approval of the minutes of the May 31, 2011, monthly DVLA Board meeting - MOTION was made by Mac Thomson to approve the May 31, 2011, monthly DVLA Board meeting minutes. SECONDED by Jim Johnson, and the motion carried.
3. Review of Section 7 of the Bylaws
Copies of Section 7 of the Bylaws were distributed to be read prior to next month. This section will be reviewed during next month's DVLA monthly board meeting.
4. Old Business:
a. Update on Committee Formations
During the work meeting of June 14, 2011, the following committees and their heads were formed:
FINANCE - Mark Ahrenholtz (covers budget, audit, secretarial, records, insurance policies); PROPERTIES - Julie Cropper (covers fire station, community center, park, entrances); PUBLIC SAFETY - Mac Thomson (covers county liaison, fire EMT, burn pile, roads and easement maintenance, code enforcement, weed abatement); SOCIAL - Jim Johnson (covers social activities, annual meeting, road cleanup, community cleanup); ARCHITECTURAL REVIEW - Bill King (covers plan review and approval, non-compliance to review process).
Mac Thomson reported that work has been done recently by the County on the road potholes, and that the county weed abatement personnel are to come to Dammeron Valley within the next few days to work on the weeds in the lower valley. One landowner in Pinion Hills V and VI has been asked to stop any type of excavation work until he has submitted plans to the corporation and the landowners' association for approval.
One of the landowners brought up the fact that there is a large crack down the center of Old Farms Road on the west side of the valley. This issue will fall under the Public Safety committee who will be the liaison with the county to forward such concerns.
5. New Business:
a. Flooding
There have been flooding problems in the valley that have affected landowners in the past. Information has been submitted to the County by several association committees, but little attention has been given this problem. No government entity has stepped up to claim responsibility for addressing the flooding in the valley. Last year Pete Kuhlmann, the county emergency services director, was given a complete set of information, but the valley has had much less damage reported to the county than other areas that are being addressed in a recent plan to provide flood management. Mark Ahrenholtz asked that this be an area of concern that is actively pursued with the county and "not be dropped in the future". Pete Kuhlmann has assured Mac Thomson that Dammeron Valley has been put on the "radar", and he will try to get a UDOT engineer Washington County Roads engineer together to review our previously provided information, assessment, and recommended solution, whether or not a grant is available to do the work.
6. Reports:
a. Fire Department Report: Chief Craig Bennett
The Dammeron Valley Fire Department personnel responded to five medical calls in the past month - 3 were at the Gunlock overflow from which two people jumped and one person fell in separate incidents. An arson fire in Veyo and several large fires out of the area were responded to by the Department. Monies will be received by the association for the use of our vehicles at the locations, and the personnel who participated will receive some payment.
Recent repairs needed after the installation of a new engine in Brush II are completed, and the vehicle is operating well. Since this is one of the older vehicles in the Fire Department and parts are difficult to secure, it is probable that Brush II will be sold in the near future.
The valley is in desperate need of fire fighters as three more members are moving out of the valley within the next month.
b. President's Report - Mark Ahrenholtz
The President, Mark Ahrenholtz, is moving to Denver within the next two weeks. The Board needs to appoint a new board member to serve out the term ending June 30, 2012. Mark made a recommendation that Bill Feeney be asked if he is interested since he had volunteered to be a candidate during last month's annual meeting. Jim Johnson MADE A MOTION that Bill Feeney be asked if he is interested in filling the vacant board seat to the end of June of 2012. Bill King SECONDED the motion, and the motion carried. Mac Thomson is to contact Bill Feeney.
c. ARC Report - Bill King
Upon the recommendation of Bill King, Jim Johnson MADE A MOTION that Gary Jensen be appointed the head of the Architectural Review (with Bill King as Board member representative).
The motion was SECONDED by Mac Thomson, and the motion carried.
The following plans were approved during the previous month: a house on Canyon Trails, two homes in Pinion Hills, a remodel, and a shop on Juniper. Gary Jensen indicated he would like to post the architectural review activities on the Bulletin Board so that landowners will have a list of current approved construction in the valley.
d. Reports from Trustees on their areas of responsibility
Mark Ahrenholtz - A letter was read from Attorney John Morris of McKay, Burton, and Thurman which gave an estimate of $2,500 to $6,000 for a consultation regarding the existence of a rehabilitation residence in the valley. Several of the board members indicated they felt the landowners deserved some action on this issue and that they would like a document in place upon which they could base their decision. Attorney Robert Mitchell, who resides in the Valley, stated that $3,000 to $3,500 would be an appropriate estimate for the consultation. Bill King MADE A MOTION that $3,500 be available for this purpose. Jim Johnson SECONDED the motion, and the motion carried.
Mark suggested that we approach Chief Talbot about using one-half of the cabinet in the training room for literature storage for the landowners.
Mac Thomson - Volunteers are needed to man the burn pile this Saturday, July 2, 2011. No fireworks or open burning are allowed in the valley at this time, and the burn pile will be getting bigger.
The Central facility is always an alternative to the burn pile, with a chipper there to grind up branches. Per Mark Ahrenholtz, a good project would be to haul some of the mulch from Central to Dammeron to spread on the paths for the ATV's to prevent dust. Per Mac, a section within the burn pile area could be set aside for materials to be used in chipping. The chipping could be done here in Dammeron, and the mulch would only need to be transported a short distance.
The community center will be painted within the next few days.
e. Financial/Secretarial Report - Carol Clason
The 6/28/2011 budget versus year-to-date expenses shows that we spent $20,393 under budget this year. We did spend $150,887 (versus $121,701 budgeted), but this included use of the donated monies, the 20,000 state grant, and the $24,169 carry-over from last year for use in purchase of the fire trucks. Presently, there is $198,000 cash on hand ($121,000 which is budgeted for the 2011-2012 fiscal year). Next month the Board will make a determination regarding delinquent dues, so figures will be provided as to dues still owing for the current year.
MOTION WAS MADE by Mac Thomson to approve the financial report as submitted. The motion was SECONDED by Bill King, and the motion carried.
7. Comment and discussion by landowners: None given.
8. Adjournment:
President Mark Ahrenholtz adjourned the meeting at 8:10 p.m.
Carol Clason, Recording Secretary
