Final Minutes of the DVLA Board Meeting of February 23, 2010
Board Members attending: Barbara Hjelle, Lance Cornwall, Von Mason. Absent: Bill King
Working DVLA Board meeting to discuss governing documents of the DVLA was held this evening from 6:00 p.m. to 7:00 p.m. The next working DVLA meeting to discuss the governing documents will be held at 6:00 p.m. on Wednesday, March 10, 2010. Landowners are encouraged to attend.
Monthly DVLA Board Meeting was held at the Fire House. Nine landowners were in attendance.
President Barbara Hjelle called the meeting to order at 7:00 p.m.
1. Approval of agenda:
MOTION MADE by Lance Cornwall to approve the agenda; SECONDED by Von Mason, and motion carried.
2. Appointment of board member to replace Sally Musemeche for remainder of term:
MOTION MADE by Lance Cornwall to approve Jimmy Johnson to replace Sally Musemeche for the remainder of her term ending in May, 2010. SECONDED by Von Mason, and motion carried.
3. Review and approval of the minutes of January 26, 2010, DVLA Board meeting:
MOTION by Lance Cornwall to approve the minutes; SECONDED by Barbara Hjelle, and motion carried.
4. Reports:
a. President's message - No message presented.
b. Financial Report - Carol Clason reported that there were no out-of-the-ordinary expenses in February, with the largest expenses being the maintenance of the fire department vehicles. A budget meeting was held on February 16, 2010. The budget was lacking only 1) Chief Talbot's line item amounts for the Fire Department, 2) insurance policy bid amounts, and 3) park maintenance bid amount to be completed. The treasurer's report was approved as submitted.
c. Fire Department Report - Chief Kyle Talbot indicated there were no fire calls during the past month. There were a number of medical calls including a truck roll-over, an overdose, and one person deceased before the volunteers arrived.
Volunteer Troy Johnson has moved, leaving twenty members on the fire team. Two members are completing their EMT certification at this time.
All of the fire trucks are "one hundred percent" at the present time. Federal regulations require that the military brush truck, which is now military green, be painted red in order to use it on federal land. After an original indication that it would be painted at no cost to the Dammeron Valley Landowner's Association, we are now being asked to have this done. A final resolution has not been decided. There is upcoming training for annual recertification that is to be completed on Saturday.
Regarding the paging systems for Dammeron, there are two possible solutions to the intermittent transmissions. 1) Diamond Valley has a system in place upon which Dammeron Valley may piggy-back or 2) Enterprise has indicated it will pay the expense to move the existing system to their location, at which time Dammeron Valley will be able to continue to use it, but with improved reception.
Kyle Talbot has been accommodating individuals who have needed to use the burn pile, but it is expected that when Alan Strebeck returns, it will be open more often. Chief Talbot indicated he would help load one truck of debris from the burn pile. He believes it will cost about $400 - $500 to have it disposed of, and asked that this be considered in the budget.
During March, 2010, the Dammeron Valley Fire Department is to receive its 10-year ISO evaluation. Communities are rated on their available fire protection, with a & 10& being the worst and a & the most favorable. Insurance fire premiums are based on the ISO rating. It is estimated that for every point of rating, the insurance savings exceed $100.00. Dammeron Valley currently has a rating of & 5, which is excellent. Chief Talbot is required to have the paperwork completed by March 28, and is requesting that the DVLA Board supply or obtain from the Dammeron Valley Water Company, the following for the evaluation: 1) Map of Dammeron Valley, 2) Addresses of any three-story buildings in the valley, and 3) the proximity of the water supply to each residence. (This would require getting an information packet to the Dammeron Valley Water Company to be completed by them and returned by March 19, 2010.)
d. ARC Report - Lance Cornwall reported that one deposit was refunded on a garage at Lot 9, the Farms, after the project was approved as completed. Plans were approved for a home as submitted, plus a greenhouse on another lot was also approved.
Upon inquiry of one of the landowners present, Lance confirmed that approval packages contain a signed statement by the lot owners that they will abide by the restrictive covenants for their sub-division.
5. Old Business:
a. Amended park maintenance contract and bid procedure - Park maintenance bid process to be submitted within two weeks.
b. Update on storage/stockpiling of construction and landscape material on residential lots - The DVLA encourages landowners in the valley to help by offering to house whatever can be moved and stored discreetly on other properties. Contact Von Mason, (435) 574-2049, if you are interested and able to help with this. This item will be included on the April agenda to determine if these materials have been moved.
Lance Cornwall is to call on the renters that have trash surrounding their home to offer help in clean-up. To date, there has been no response to letters sent to the owner and the county on this property.
c. Update on small shed built on the green belt - Mac Thomson is to approach the owner of Lot 3, Old Farms subdivision, to determine if the shed is in violation of the green belt restrictions, as this has not been confirmed. Those present indicated that it was difficult or impossible to tell whether the shed violates the setback requirements.
d. Discussion on payment of fees due under Protective Covenants upon sale of 18 Pinion Hills lots - Barbara Hjelle is to contact Brooks Pace indicating that the Board has no discretion to waive the transfer fees and the membership dues owning on the 18 lots recently sold by the Dammeron Corporation to one party. MOTION MADE by Jim Johnson that if the $3600 ($200 per lot) transfer fees are paid, a lien be placed on the properties for the remainder owing of $5400 ($300 per lot) for the annual dues of 2009-2010. If no payment is received, a lien of $500 is to be placed on each lot listing the transfer fee and the dues owing. SECONDED by Von Mason. Three "Aye" votes, with one abstention, and the motion carried.
e. By laws and architectural guideline amendments and mailing/voting procedure approval (also mailing out request for participants in DVLA e-mail list ) - Requests were made that a redlined comparison between the original documents and the suggested amendments be completed so that the changes could be more readily understood. This discussion is postponed until a working meeting to be held on Wednesday evening, March 10, at 6:00 p.m., prior to which time the redlined documentation will be made available at the mailboxes and on the internet bulletin board.
7. New Business:
a. Budget discussion, planning for annual meeting - The three required areas needing completion in the budget were reiterated - 1) Line item amounts from Chief Talbot, 2) Park maintenance bid amounts, and 3) insurance bid amounts.
b. Discussion of unpaid dues and liens - Von Mason and Ken Mandell will call landowners who are delinquent in their dues to determine if arrangements can be made for payment.
c. Request for approval of Protective Covenants for Dammeron Heights - According to the map of the valley attached to the contract executed with the developer in 2000, the owner of the 4 lots in Dammeron Heights is required to file and secure approval for restrictive covenants. MOTION MADE by Lance Cornwall and SECONDED by Von Mason that the covenants, as submitted, be approved subject to the following changes: The dues are currently $300 (not $288). Please remove the second to last sentence: "The Board of DVLA may adopt or amend rules and regulations, guidelines and covenants may be enacted from time to time by a majority vote of a duly constituted quorum of the dues paying members of the DVLA". Three "Ayes", and one abstention, and the motion carried.
d. Discussion re. mailing procedure (comparative costs) - This item discussion tabled until next DVLA Board meeting.
e. Discussion on disposition of signs removed from old park property - MOTION MADE by Jim Johnson and SECONDED by Lance Cornwall that the signs from the previous park be kept and put to use in the new park. Motion carried.
f. Eagle Scout project consideration - This item was tabled due to non-attendance of persons suggesting the project.
8, Comment and discussion by landowners
The deterioration of the surface surrounding the mail boxes was a concern for several landowners. Lance Cornwall is to put together estimates on resurfacing with concrete, asphalt, or other surfaces, with a recommendation of which might be best. He was also asked to address the problem of standing ice at the boxes, and the costs to rectify that problem.
9. Adjournment:
MOTION MADE by Jimmy Johnson, SECONDED by Von Mason to adjourn the meeting at 9:30 p.m.
Carol Clason
Recording Secretary
