Final Minutes of the DVLA Board Meeting of November 30, 2010
Monthly DVLA Board Meeting was held at the Fire House. Fourteen landowners were in attendance.
Board Members attending: Lance Cornwall, Mark Ahrenholtz, Jim Johnson
Absent: Von Mason, Bill King
President Lance Cornwall called the meeting to order at 7:00 p.m.
1. Approval of agenda:
MOTION made by Mark Ahrenholtz and SECONDED by Jim Johnson that the agenda be approved. Motion carried.
2. Review and approval of the minutes of the October 26, 2010, monthly DVLA Board meeting.
MOTION was made by Mark Ahrenholtz to approve the October 26, 2010, monthly DVLA board meeting minutes. SECONDED by Jim Johnson, and the motion carried.
3. Old Business:
a. Update on the Eagle Scout project by Zach Ballif
The project, as proposed, consists of two grills constructed in the ground with a concrete pad and walkway (to aid the disabled) to the canopy. Zach estimates the cost at approximately $5,000.00. Each grill will cost about $150.00. The two grills will be placed, one on the south side of the shelter next to the walkway, and the second, on the west side next to the volleyball court. Lance Cornwall volunteered to help with the concrete installation. Lance Cornwall requested that the diagram be refined to show the location of the grills, the walkway, and the concrete pad in relation to the volleyball court and the canopy (give dimensions). Mark Ahrenholtz MADE A MOTION that the plan be approved with the stipulation that Zach coordinate the plans with one of the Board members and at the next meeting mark locations with marking paint to secure a final approval . Lance Cornwall SECONDED the motion, and the motion carried.
b. Update on the status of Bylaws and Architectural Guideline proposed amendments
Barbara Hjelle and Lance Cornwall intend to meet with Attorney Ed Robbins sometime during the first two weeks of December to determine the status of his consideration of the Bylaws and Architectural Guidelines.
One landowner indicated that she wanted not only to know the changes to the Bylaws and Architectural Guidelines, as submitted, but the reason the changes were being made. Mark Ahrenholtz reiterated the fact that each change could not be discussed at the annual meeting due to time constraints, but would need to be disseminated to the members prior to that time.
c. E-mail status
Per Mark Ahrenholtz, an e-mail account has been set up with Infowest which will be controlled by the Board and will be used for official DVLA business only. Karen will still have her e-mail listing dealing with social and community issues. Any member wishing to receive DVLA e-mails that are not on the list, should dvla@infowest.com and provide their e-mail address.
d. Update of DVLA Christmas party
A Christmas party for the valley is scheduled for 6:30 pm Monday evening, December 6, 2010, at the fire house. Side dishes which are assigned according to last names can be brought by those in attendance. The assignments are listed on the Christmas party announcement posted at the mail boxes. Long tables and chairs are needed to be furnished by landowners so that they will not have to be rented. Volunteers are needed to meet at 10:00 am Monday morning, December 6, 2010, at the fire station to set up the tables and chairs. Decorating is to be done at noon.
A Santa Day is planned for the next Saturday, 9:00 am - 11:00 am, where the children can come, meet Santa, have their picture taken, and receive a small gift bag.
4. New Business
a. Renovation of the flooring in the Community Center
Proposal by one landowner that the carpet in the community center be pulled up and the concrete floor be stained or a laminate flooring be installed. This would make the center available for multi-purposes, such as exercise classes. Also a mirror on the east-side wall of the center was suggested. Comments were made that if the rug is taken out of the center, the sound level inside will greatly increase and the electrical bill will go up drastically. The floor is not even and could not be laminated without a raised floor. The floor could be raised with 2 x 4's, then laminated. Mark Ahrenholtz questioned that if the garage door were replaced with a solid wall in the community center, if the building would be a lot warmer. A comment was made that the door has been raised during community festivals in the past.
Lance Cornwall volunteered to help put together some estimates of what it would cost to raise the floor, insulate, and then laminate the area.
5. Reports:
a. President's message - None presented.
b. Fire Department Report by Chief Bennett
There were eleven medical calls during the previous month, everything from sickness to someone having a seizure while repairing his roof. There were a number of accidents including two roll overs during the recent storms. More fire fighters are needed in the area - both for the fire teams and the medical teams.
Brush II did blow its engine, but a slightly larger engine can replace the blown one for a reasonable amount. An International large brush truck, 4-wheel drive, and a smaller Ford diesel power stroke brush truck were purchased by the DVLA. Purchasing, painting, and outfitting the two new trucks plus repairing the blown engine on Brush II were all accomplished under the $50,000 budgeted for the new trucks. (The International truck cost $190,000 new, and the smaller Ford brush truck is estimated to have cost approximately $70,000 when new.) Brush III, which was the large military truck owned by the State went to Apple Valley, and the Blazer (also owned by the State) is being turned back to them.
The recent ISO audit resulted in the rating for the Dammeron Valley Fire Department to go down to 4 from 5. This will result in a substantial reduction in homeowners' insurance premiums.
c. ARC Report - Lance Cornwall
There was no activity for the ARC this past month.
d. Reports from Trustees on their areas of responsibility
i. Lance Cornwall: Nothing applicable on the county web page this month.
ii. Jim Johnson: No work has been necessary by the landowners on the road clean-up since the County is still having it done by prison inmates.
e. Financial/Secretarial Report - Carol Clason
The following report, although not read in the meeting was presented to the Board members: "There are two large changes in the balance sheet from last month to this month. The first change is the fact that the remaining half of the fire department budget was transferred from the Wells Fargo Savings account into the U.S. Bank Fire Department Operating Account, leaving a balance there now of $26,277. (At the beginning of the fiscal year this summer, only one-half of the cash budgeted for the Fire Department Operating Account had been placed into that account, leaving the other half to gain interest in the savings account.)
Second, an additional $32,000. is showing up under the vehicle account. This is the $32,000 that was paid for the two new trucks purchased this month for the Fire Department. (These monies had also been sitting in the Savings Account prior to use.)
The only major change in the Budget versus Year-To-Date statement for November was accounting for the purchase of the two trucks for the Fire Department. Line 8.2 lists the $30,000 used in the purchase ($24,160 which was carried over for that purpose from the 2009-2010 budget plus the $5,840 budget amount from 2010-2011). The remaining $2,000 came from the contingency reserve, line 12.4.
Past dues were collected on Lot ME-30, 388 Meadow Drive from the sale of the property. A welcome packet was given to the welcoming committee to present to the new owners."
Mark Ahrenholtz mentioned that there are now 26 landowners who have not paid their 2010-11 dues this year. He MADE A MOTION that the secretary/financial reports be approved. SECONDED by Jim Johnson, and the motion carried.
f. Fire Safety Report - Mac Thomson
The purpose of the Fire Safety Plan is to develop an inventory of what resources we have, lists number of residences, number of homes, and advises what can be done by landowners to reduce the fire risk to their properties. The State reimburses Dammeron Valley landowners for the number of hours and resources they have expended in reducing the fire risk on their properties. The reimbursement comes in the form of man hours and resources used by the State towards reducing fire risk in the Valley. The Fire Safety Committee is being co-chaired by Wayne Staab and Mark Ahrenholtz, and will meet Tuesday, December 7, 2010, at 7:00 pm at the community center.
An e-mail will be sent out announcing this meeting by the Board.
6. Comment and discussion by landowners - None presented.
7. Adjournment:
MOTION made by Mark Ahrenholtz at 8:00 pm to adjourn the meeting. SECONDED by Jim Johnson, and the motion carried.
Carol Clason
Recording Secretary
