DAMMERON VALLEY LANDOWNERS ASSOCIATION, INC.
1137 Dammeron Valley Drive East Telephone/Fax (435) 574-6397
Draft Minutes of the Monthly DVLA Board Meeting of February 26, 2013
The monthly DVLA Board Meeting was held at the Fire House. Six landowners were in attendance.
Board Members attending: Bill King, Terry Taylor, and Mac Thomson
Absent: Julie Cropper, Jim Johnson
President Bill King called the monthly board meeting of the Dammeron Valley Landowners’ Association to order at 7:00 p.m.
1. Approval of the agenda:
A MOTION WAS MADE by Mac Thomson and SECONDED by Terry Taylor that the agenda be approved. Motion carried.
2. Review & approval of the minutes of the January 29, 2013, monthly DVLA Board meeting and the February 12, 2013, special DVLA Board meeting:
Terry Taylor MADE A MOTION that the minutes for the January 29, 2013, monthly DVLA Board meeting and the February 12, 2013, special DVLA Board meeting be approved. The motion was SECONDED by Mac Thomson, and the motion carried.
3. New Business: None proposed.
4. Old Business:
a. Update on complaint by Jill Petersen regarding flooding problem
Kurt Gardner has not yet given any information to the association on this situation. He has responded that the county will not take any action against the landowners of the two properties with the severe weed problems. Bill King indicated that if the Special Service District comes into existence, these issues can be enforced by that organization.
b. Ongoing discussion regarding the Special Service District Dammeron Valley Fire Department and Rescue
The community will be notified as soon as the date for the special election for the special Service District Dammeron Valley Fire Department and Rescue is set.
c. Ongoing preparations for the May, 2013, annual meeting
The landowners present at this meeting were asked to review the annual meeting checklist and sign up for any area in which they are interested.
d. Continuing discussion on the proposed 2013-14 annual budget
The SSD will have to be funded by the association for approximately one year, so leaving the dues at $300 this year is a possibility, with a look at reducing the dues to the appropriate level in the summer of 2014.
5. Reports:
a. President’s message – Bill King
Good people, who are willing to be present and involved, need to be on the SSD board and also the board of the Dammeron Valley Landowners’ Association. There are still going to be CC&R’s that need to be enforced, complaints that need to be handled, and problems that need to be resolved, so the DVLA board will be just as important as they are prior to the formation of the SSD.
b. Fire Department Report – Chief Maciej Szczerbiak
Under administrative changes, one fire fighter volunteer, Alan Strebeck, has resigned, and his resignation was accepted. Two more volunteers were hired - Damon Sargent as a firefighter and EMT and Travis Slayter as a firefighter. Don Wallace has successfully passed the Utah EMT B certification and was promoted to a fire company officer as a lieutenant.
There is a new cooperative rate agreement with the Washington County Fire, and a memorandum of understanding is to be signed within the next two weeks.
On-going fire department training this month and in the month of April is focused on Red Card Certification and ICS 5 training. The goal is to certify all Dammeron Valley fire department personnel with Wild-land FF 1, and to provide team leaders with ICS 4/5 certification.
There were no fire emergencies since January 27, 2013, and a total of nine EMS emergencies.
New tires are to be installed on Brush 13-4 and the emergency lights on Brush 13-3 are to be repaired next week.
Both the EMS grant and the license plate grant reimbursement paperwork have been submitted for reimbursement.
c. Financial Report – Carol Clason
There is nothing to report out of the ordinary this month regarding the financial statements. A number of questions asked about the budget were answered in the special meeting held on 2/12/2013.
During a discussion with one of the board members, it was determined that the wording on the invoices that are mailed out in May need to be changed. The invoices indicate that payment is due by July 1st of the current year. So many landowners have been paying their invoices in July, instead of June, that it seems to be an error on the part of the association in the way the invoices have been worded. This year that wording could be changed to "Payment is due by June 30." instead of July 1. When I first started the secretarial position, I was told that a few days' leeway was given for the landowners to pay in July, partially because of the holiday during the first week. However, some landowners have taken advantage of that and after getting a second or third invoice, pay three or four months late and ignore the late fees that have already been listed on the invoice. This May, those late fees that were not paid from last year could be included in the new invoices, with the statement that all payments will be posted to the oldest monies owed. This would make dues collection fairer to everyone. The board members present indicated that the late fees from those landowners who paid two to three months late last summer should be included in this year’s invoices, with payment going first to the oldest delinquencies owed.
d. Committee Updates:
i. Finance – Terry Taylor
Comparison between the on-line bank statements and the financial statements submitted in tonight’s financial report indicates that all bank account balances match the financial statements once an outstanding check for $1,100.00 is deducted from the Wells Fargo Performance Bond bank account.
ii. Public Safety – Mac Thomson
The County has not followed through on installing a culvert on the corner of Old Farms Road, nor have they done any work on the sewer covers on Pinion Hills Road, some of which stand up a couple of inches. Volunteers are needed to gather up the tumbleweeds and take them to the burn pile. Terry Taylor volunteered to help with that on the weekend. The burn pile was open last weekend, and about twenty loads were unloaded at that time.
At this time, Bill King tentatively set the date of the annual meeting this year at Saturday, May 18, 2013.
The County is running a survey to determine if the boles of the trees at the intersection of Wild Herb and Orchard are located on county property; if so, the trees will be removed. It is not possible to see east on Orchard due to the trees’ vegetation, thus causing a hazard that could hurt someone at this intersection.
iii. Social/Insurance – Jim Johnson
No report submitted.
iv. Architectural Review - Gary Jensen
No activity during the previous month.
v. Public Properties – Julie Cropper
No report submitted.
6. Comment and discussion by landowners:
Some comments (that have been previously discussed) were made by Bill King covering how the SSD will be funded.
A special meeting will be held at 6:00 p.m. on Tuesday evening, March 12, 2013, with one of the agenda items to be a determination of what process can be followed to secure a quorum count for the annual meeting.
One agenda item could be the reduction of the association board members to three, and also the setting of the number of board members of the SSD to three.
Terry Taylor announced that the solar lighting on the Dammeron Valley rock is now permanent, but noted that it will not function when the weather is not sunny.
7. Adjournment:
A MOTION WAS MADE by Terry Taylor and SECONDED by Mac Thomson to adjourn the meeting. The meeting adjourned at 8:10 p.m.
Carol Clason, Recording Secretary
