Working Meeting to be Held May 16, 2012, at 5:00 p.m. to Finalize Preparations for the Annual Meeting

Wednesday evening, May 16, 2012, at 5:00 p.m. at the Fire House, a working meeting will be held to finalize preparations for the Saturday, May 19, 2012, annual meeting.

Draft Minutes of the April 24, 2012, Monthly DVLA Meeting Minutes

Draft Minutes of the DVLA Board Meeting of April 24, 2012

The monthly DVLA Board Meeting was held at the Fire House.  Seven landowners were in attendance. 

Board Members attending:  Bill King, Mac Thomson, Jim Johnson, Terry Taylor

                              Absent:  Julie Cropper

                                        

President Bill King called the monthly DVLA meeting to order at 7:00 p.m.

1.  Approval of the agenda:

     MOTION MADE by Mac Thomson and SECONDED by Jim Johnson that the agenda be approved.  Motion carried.

  

2.  Review and approval of the minutes of the March 27, 2012, monthly DVLA Board meeting and the April 10, 2012, special DVLA Board meeting:

     MOTION WAS MADE  by Jim Johnson to approve the minutes of the March 27, 2012, monthly DVLA Board meeting and the April 10, 2012, special DVLA Board meeting.  SECONDED by Terry Taylor, and the motion carried.

            

3.  Old Business:

     a.  Update of the licensing of the 1992 Beck truck

          Personnel at the Department of Motor Vehicles indicated they would work with the Dammeron Valley Landowners’ Association to reach an amenable solution to the sales tax owing on the truck.    

     b.  Continuing preparation for the May 19, 2012, annual meeting

          Bill King announced that a working meeting will be held on Wednesday, May 16, 2012, at 5:00 p.m. to finalize the annual meeting preparations.

     c.  New motion on the initiation fees

          Since the initiation fees of the Dammeron Valley Landowners’ Association are set in the CC&R’s, the attorneys at MacKay, Burton, and Thurman advised that the CC&R’s take precedence, and the Board is not able to change those fees by a vote.  Jim Johnson MADE A MOTION that the previous motion to raise the initiation fees to $1,000 be rescinded.  Terry Taylor SECONDED THE MOTION, and the motion carried.  The original fee of $200 is still in effect.           

        

4.  New Business:

    Discussion of legal enforcement against landowners who have not paid dues for multiple years.

        Jim Johnson MADE A MOTION that Bill King contact the attorney at MacKay, Burton, and Thurman for his advice on what action to take next against those landowners owing dues for the past three years or more and who would be best to carry out that enforcement.  Terry Taylor SECONDED THE MOTION, and the motion carried.   

5.  Reports: 

     a.  President’s Message –  Bill King

          It has been a “whirlwind year” with a lot of minor items resolved such as the handrail installation, the new bulletin board, and the architectural guideline committee chairman, Gary Jensen, in place who has done a great job all year.             

      b.  Fire Department Report –   None given.

      c.  Financial/Secretarial Report – Carol Clason

     The month of April was spent mostly in preparing for the annual meeting.  The packets were mailed out and only two were returned from the post office for correction.  Two more packets were sent to new owners that closed on properties during the month.

     Regarding the financial reports, $725 and $500 had to be transferred from line item 12.3, the Fire Department emergency vehicle repair account, to pay a recent legal fee of $725 and $500 to cover line item 6.4, office supplies.  Also, the Fire Department needed an additional $400 in their office supply account which was transferred from line item 3.12, state fire fighter dues, miscellaneous licenses/fees.  $400 was transferred from 6.2, audit expense, to 6.9, printing and reproduction to cover recent printing for the annual meeting.  Last year's budget had set aside $4,000 in the "radios and communication devices" and a check for $2,972.40 was recently written for the purchase of  5 portable radios and 5 alpha numeric pages, along with chargers and batteries.        

      d.  Committee Updates:

           i.  Finance – Terry Taylor

               Comparison between the on-line bank statements and the financial statements submitted in tonight’s financial report indicates that all bank account balances match.  The only discrepancies are in the Wells Fargo operating bank account where one outstanding check for $725 written to the attorney, plus a check written on the Wells Fargo performance bond account for $1,000 have not yet cleared the bank.  When totaling these checks and adding them to the appropriate account, the Association account balances match the bank statement balances.

               A MOTION WAS MADE by Mac Thomson to approve the financial statements.  The MOTION WAS SECONDED by Terry Taylor, and the motion carried.           

            ii.  Public Safety – Mac Thomson:

                The Sheriff’s office is still issuing tickets for stop sign violations.  A request was made last week to the County Weed Department to spray the weeds growing on the County road rights- of-way properties, but that has not yet occurred.

           iii. Social – Jim Johnson

                 Preparations are being finalized for the annual meeting which is being held on May 19, 2012.

          iv. Architectural Review – Gary Jensen

                The CC&R’s for Pinion Hills, Phases 5 and 6, indicate that no performance deposit need be made to the Dammeron Valley Landowners’ Association by the landowner of property in those subdivisions if the construction is being performed by the Dammeron Corporation.  Also, there is a provision indicating if any changes are made to Dammeron Corporation plans after the original submissions, the landowner need not inform the Architectural Committee members of those changes.  Gary Jensen asked the Board for an opinion on whether or not those properties should be reviewed by the Architectural Committee, since there is no recourse for non- performance, if a deposit is not being held.

                Mac Thomson MADE A MOTION that a letter be forwarded to Dammeron Corporation/Brooks Pace from the Board members indicating their position that the CC&R’s for Pinion Hills 5 & 6 provide an unfair advantage in favor of Dammeron Corporation and are deemed inappropriate.  THE MOTION WAS SECONDED by Jim Johnson, and the motion carried.

              A MOTION WAS MADE by Bill King that Gary Jensen be given the authority to decline any inspections of Pinion Hills, Phases 5 & 6, until the previously listed concerns are resolved.     THE MOTION WAS SECONDED by Jim Johnson, and the motion carried.             

           v.  Public Properties – None Given.

   

6.  Comment and Discussion by Landowners:  None presented.     

     

7.  Adjournment:       

     A MOTION WAS MADE by Jim Johnson to adjourn the meeting.  It was SECONDED by Terry Taylor, and the meeting adjourned at 8:00 p.m.

    

Carol Clason

Recording Secretary