Draft Minutes of the DVLA Board Meeting of July 27, 2010
Board Members attending: Jim Johnson, Lance Cornwall, Bill King.
Absent: Von Mason, Mark Ahrenholtz
Monthly DVLA Board Meeting was held at the Fire House. Six landowners were in attendance.
President Lance Cornwall called the meeting to order at 7:00 p.m.
1. Approval of agenda:
MOTION made by Bill King and SECONDED by Jim Johnson that the agenda be approved. Motion carried.
2. Presentation by PacifiCorp representatives:
Presentation was given by Eve Davies, Principal Scientist of the Hydro Resources for PacifiCorp (Salt River), Dave Holt, Utah property agent, and John Schmidt, Forestry, Fire and State Lands. Non-motorized use by the public is allowed on all PacifiCorp properties; motorized use has not been allowed on any of their 20,000 acres. The public has been using some trails between Dammeron Valley land and Sandy Cove that belong to PacifiCorp for walking, horseback riding, four wheelers, bicycling. PacifiCorp is proposing that one suitable trail be designated for the motorized four wheelers to minimize the possibility of fire on the land. The trail designated is the one that is currently being used for that purpose. PacifiCorp would like to put signs up designating which trails may be used for specific purposes. They are asking that the Dammeron Valley Landowners sign an agreement expressing support and awareness for the proposed usages.
John Schmidt indicated on the wall map the areas of PacifiCorp properties that need to be cleared for "fuels reduction" in a further effort to protect Dammeron Valley homes from fire.
Bill King suggested that Attorney Ed Robbins review the agreement to insure that no existing rights for the landowners would be negated and that the landowners association would have the authority to sign such an agreement.
3. Washington County Planning Department presentation:
Deon Goheen and John Willie, representatives of the Washington County Planning Department, passed out a questionnaire asking landowners what they would like to see in the future as far as community development in the area. The Washington County Planning Department has been given one year to come up with a general development plan for the future of Dammeron Valley. Once this study is completed, it would not be difficult to develop a feasibility study from the information available at that time. They would appreciate a large percentage of landowner responses to be e-mailed or mailed back to them so they could get input from those who would be impacted. Deon Goheen is to e-mail the questionnaire to the secretary so it can be posted on the Dammeron Valley web site.
4. Review and approval of the minutes of the June 29, 2010, Monthly DVLA Board meeting.
MOTION was made by Jim Johnson to approve the June 29, 2010, monthly DVLA board meeting minutes. SECONDED by Bill King, and the motion carried.
5. Old Business:
a. Update on two Eagle Scout projects by Zach and Nicholas Ballif
The participants were not present. This item to be included in next month's agenda.
b. Update on status of Bylaws and Architectural Guideline proposed amendments
Bill King has submitted the documentation to the attorney who is to review it and determine what he would charge to pursue a solution.
c. Annual meeting list
Due to the expanded agenda this evening, this list will be updated at the next monthly DVLA meeting.
d. E-mail status
The notice requesting landowner interest in a DVLA e-mail list will go out in the next water bill. A list will be finalized from the information received.
6. New Business:
a. Proposal to open a feed store at 1140 Dammeron Valley Drive East
Linda Murphy was not present. If requested, subject will be discussed at a future date.
7. Reports:
a. President's message
Lance Cornwall indicated that he will ask the members of the Board to contact those landowners who are delinquent in their dues in an effort to be more proactive in the process.
b. Fire Department Report
Craig Bennett passed out a pamphlet, "How to Protect Your Home". He announced that the Dammeron Valley Fire Department received a $20,000 grant from the State to be applied to the purchase of a used Brush truck. This leaves approximately $60,000 available for that purchase which must be made during 2010 to take advantage of the grant.
There were five medical calls and 2 brush fires during the previous month. The Dammeron Valley Fire Department was not called out on the Central brush fire. The Veyo fire was caused by a hawk that fell to earth after being killed by a high power line.
Fire Department personnel attended numerous training sessions during the month.
c. ARC Report
Lance Cornwall reported that plans were received for a chicken coup in Pinion Hills and a horse barn in the Meadows.
d. Reports from Trustees on their Areas of Responsibility
To be addressed at next month's DVLA meeting
e. Financial/Secretarial Report - Carol Clason
A reminder was given to the Board that all Board members attending the monthly meeting are asked to approve the draft minutes by e-mail in order to have them published right after the meeting. Otherwise, the minutes will be approved at the next month's meeting.
In order to become more adept at merging files for invoice and meeting mailings to the members, the secretary/treasurer just complete a course in computer applications at Dixie State College.
The figures on this month's financial reports are low due to it being the beginning of the fiscal year for the association. Last year's records are reconciled, up to date, and ready to go to the accountant this week for preparation of the 2009 tax returns.
Regarding the dues that are still owed, the second invoice will be mailed out in August. MOTION was made by Bill King and SECONDED by Jim Johnson that the second invoice was to include the following information: 1) Invoice is the final invoice to be sent, and 2) A lien will be filed thirty days from the date of the invoice if the dues have not been paid or arrangements have not been made for payment.
One landowner present asked if a process could be put in place for landowners to donate monies to help others, who are in need, to pay their dues. Lance Cornwall asked those in attendance to consider ways this could be done and to present their ideas at the next meeting.
Jim Johnson made a MOTION that the financial report be approved as submitted, and Bill King SECONDED the motion. Motion carried.
8. Comment and discussion by landowners:
None presented.
8 Adjournment:
MOTION made by Jim Johnson to adjourn the meeting at 8:50 p.m. SECONDED by Bill King, and the motion carried.
Carol Clason
Recording Secretary
