Draft
Minutes of the Monthly DVLA Board Meeting of November
27, 2012
The monthly
DVLA Board Meeting was held at the Fire House.
Twelve landowners were in attendance. Board Members attending: Bill King, Terry Taylor, Jim Johnson, Julie
Cropper, Mac Thomson
President Bill
King called the monthly board meeting of the Dammeron Valley Landowners’ Association
to order at 7:00 p.m.
1. Approval of the
agenda:
A
MOTION WAS MADE by Jim Johnson and SECONDED by Terry Taylor that the agenda be
approved. Motion carried.
2. Review &
approval of the minutes of the October 30, 2012, monthly DVLA Board meeting:
Jim
Johnson MADE A MOTION that the minutes for the October 30, 2012, monthly DVLA
Board meeting approved. SECONDED by
Terry Taylor, and the motion carried.
3. New Business:
None
proposed.
4.
Old Business:
a. Development of a policy for handling
landowners’ complaints
Tabled until next meeting
b. Update on complaint by Jill Petersen
regarding flooding problem (to be
addressed in the fire chief’s report)
c. Development of current collection processes
to be incorporated into association policies
Tabled until next meeting
d. Ongoing discussion of a Special Service
District for the fire department
It
was announced that the contact e-mail address for Sheri Mandell and Jay Workman
regarding information about the Special Service District is ssddvla@gmail.com. Landowners can also sign up at this
address to receive e-mails from the committee updating any information as it is
received. A public hearing to discuss
the Special Service District and receive landowner comments has been scheduled
at the Fire House at 6 p.m. on Tuesday, January 8, 2013. Mac Thomson suggested that efforts be made to
contact those valley landowners who do not utilize computers and also those who
live in the valley, but do not belong to the association. Sheri Mandell indicated that to date, she has
eighteen landowners on her e-mail list, and asked that anyone interested in
receiving information provide their e-mail addresses to her or Jay at the
above-listed e-mail address. Since there
will be no monthly DVLA meeting during December, President Bill King authorized
that contact information for the SSD committee can be posted at the bulletin
board at the mail boxes.
5. Reports:
a. President’s message – Bill King
Bill
King expressed his appreciation for the good turn-outs of the landowners to
some of the recent meetings by the association.
People associated with the Dammeron Valley Landowners Association are
getting things done, catching up on arrears, finding some trouble spots that
have been taken care of (i.e. the need for lighting around the fire house), and
have uncovered some liability issues to the association.
b.
Fire Department Report – Chief
Maciej Szczerbiak
As far as training, the Firefighter
I class is finishing with testing this week.
Winter Fire School is being held on January 11 and 12, 2013. All available Dammeron Valley firefighters
will be attending SCBA and PPE, engine pump operations and maintenance, large
animal extrication, and a number of half-day courses. Six volunteers are presently attending the EMT
B course at Dixie Ambulance. The EMS
grant will pay up to $650 per person for this class, so negotiations are being
held with personnel at Dixie Ambulance to bring the cost inline with that
amount. EMR training will be held in
January-February, 2013, and HIPAA training is scheduled for February,
2013. The annual Fire Department
Firefighters Christmas party is scheduled for December 14, 2012.
There were nine EMS emergencies during
the previous month, two motor vehicle accidents, and one ATV accident on SR 18
which involved life flight and closing of SR 18. While SR 18 was closed, traffic was routed
through both the east and west sides of Dammeron Valley and seemed to flow
well. This same plan will probably be
used in the future when closure of the highway is necessary. There were no fire emergencies during the
past month.
The last offer for the Brush 13-2
truck was $6,500. The Fire Department
should receive the down payment of $1,000 this week, and the collected funds
will be used for repair/upgrade of the current vehicles.
When a burn permit is issued, the
address and landowner’s name is recorded and the information is available to
the 911 operators. If someone reports
the burn, the location can be cross-referenced with the information on
file. In case of emergencies, valley
landowners are encouraged to call 911 to report the information. However, for landowner information, the Fire
Department telephone number is (435)574-2288 which will roll over to
(435)632-0517 if the call is not answered at the Fire Department. This phone will have integrated Spilman
interface for all EMS and fire-related incidents, as well as group texting for
all Dammeron Valley firefighter personnel.
The Fire Department personnel are
currently using Brush 13-1 as the EMS response vehicle. The emergency lights on this vehicle need to
be upgraded to current UDOT standards in order to continue deploying this
vehicle as a EMS response vehicle. This
upgrade will include additional strobe lights installed in the front grill and
the back of the vehicle and an integrated strobe/headlight combination. Brush 13-4/Command is being renamed Squad
13-1 with the multiple use designation as an EMS/Command/Wild-land vehicle/Rope
Rescue. Squad 13-1 presently needs all
six tires replaced. The Fire Chief
indicated to the Dammeron Valley board members that a new rescue vehicle is
needed, and funding for this purpose would need to be examined. President Bill King indicated that if the
fire/emergency services are formed under a Special Service district, aid for
this may be forthcoming from governmental departments.
The License Plate grant was awarded
to the Dammeron Valley Fire Department in the amount of $4,355.00. This grant is going to be used only on rope
rescue equipment and additional wild-land PPE.
The new EMS diagnostic equipment
that is going to be purchased is: an
automated blood pressure monitor for $1,645; a new BLS pack with separate
trauma, medical, vita signs compartments for $545; and a back-board scoop
carrier for $445. Our EMS equipment has
needed upgrading in order for the fire department personnel to be able to provide
BLS services.
The inventory listing of all
personal properties located at the Fire Deparment has been completed. Whenever there is personnel turnover, there
will be written documentation showing what is owned by the department.
There were a number of inquiries
during the last EMS call involving Life Flight.
As a FD and BLS provider, under Federal law, Dammeron Valley fire
department personnel cannot provide patient information, except to other EMS
agencies involved in direct patient care.
Therefore, it is important that DVFR personnel not be asked to
provide details of any such incident.
Regarding the property on Coyote Way
that has been cleared of all vegetation and causing flooding issues, the
landowner has been approached about the problem three times by the Fire
Chief. There are no avenues available to
the Fire Chief for enforcement on unrelated Fire/EMS problems, and it was
suggested that the DVLA Board might want to send a formal letter of protest to
the landowner. If the problem with the
property owner affects public safety or endangers public health, it will become
a Dammeron Valley Firefighter issue/incident and will be dealt with
immediately. In all other cases,
Dammeron Valley residents need to use the DVLA or any other legal approach to
address or resolve the issues.
c.
Financial Report – Carol Clason
There is nothing much to report this month under financial information. Just a few facts from the previous several
weeks - seven dues payments have been paid or arrangements for payment out of
the twelve liens that were filed in October.
Uncollected dues for 2012-13 went down several thousand dollars from
$11,304.00 last month to $9,429.00 today.
Late fees collected to date for this fiscal year are $4,085.50. For the five months covered so far this
fiscal year, we have spent 33% of the budgeted monies instead of the 40%
monthly prorate of the total budget. So far,
spending is well under control for the
association for this fiscal year.
d. Committee
Updates:
i. Finance – Terry Taylor
Comparison between the on-line
bank statements and the financial statements submitted in tonight’s financial
report indicates that all bank account balances match the financial statements.
ii. Public Safety – Mac Thomson:
Mac Thomson announced that the
burn pile will continue to be open, and should be closed only when it ground is
too wet.
iii.Social/Insurance – Jim Johnson
No report submitted.
iv. Architectural Review - Bill King
The landowner
who was in violation of the CC&R’s in his subdivision has cleaned up his
property and brought it in compliance.
The only other approved project during the month was a lean-to for
storage.
v. Public
Properties – Julie Cropper
A broken water line was reported
to the water company personnel who repaired the break. In this area there is a box with a flimsy
board cover that is a concern. There is also a barbwire fence in the area that
could be hazardous to children who might be playing there. The board members are to meet and view the
barbwire to make a decision as to what action needs to be taken on this issue.
6. Comment and discussion by landowners:
The board is to finalize the purchase
of lighting for the Dammeron rock as the current lights, which were loaned to
the association, may have burned out.
7. Adjournment:
A MOTION WAS MADE by Julie Cropper and
SECONDED by Jim Johnson to adjourn the meeting.
The meeting adjourned at 8:25 p.m.
