Minutes - DVLA Board Meeting 11/30/10

Final Minutes of the DVLA Board Meeting of November 30, 2010

Monthly DVLA Board Meeting was held at the Fire House.  Fourteen landowners were in attendance.
Board Members attending:  Lance Cornwall, Mark Ahrenholtz, Jim Johnson
                 Absent:  Von Mason, Bill King

President Lance Cornwall called the meeting to order at 7:00 p.m. 

1.  Approval of agenda:
          MOTION made by Mark Ahrenholtz and SECONDED by Jim Johnson that the agenda be approved.  Motion carried.

2.  Review and approval of the minutes of the October 26, 2010, monthly DVLA Board meeting.
     MOTION was made by Mark Ahrenholtz to approve the October 26, 2010, monthly DVLA board meeting minutes.  SECONDED by Jim Johnson, and the motion carried.
    
3.  Old Business:
     a.  Update on the Eagle Scout project by Zach  Ballif
          The project, as proposed, consists of two grills constructed in the ground with a concrete pad and walkway (to aid the disabled) to the canopy.  Zach estimates the cost at approximately $5,000.00.  Each grill will cost about $150.00.  The two grills will be placed, one on the south side of the shelter next to the walkway, and the second, on the west side next to the volleyball court.  Lance Cornwall volunteered to help with the concrete installation.  Lance Cornwall requested that the diagram be refined to show the location of the grills, the walkway, and the concrete pad in relation to the volleyball court and the canopy (give dimensions).  Mark Ahrenholtz MADE A MOTION that the plan be approved with the stipulation that Zach coordinate the plans with one of the Board members and at the next meeting mark locations with marking paint to secure a final approval .  Lance Cornwall SECONDED  the motion, and the motion carried.  
               
     b.  Update on the status of  Bylaws and Architectural Guideline proposed amendments
          Barbara Hjelle and Lance Cornwall intend to meet with Attorney Ed Robbins sometime during the first two weeks of December to determine the status of his consideration of the Bylaws and Architectural Guidelines. 
           One landowner indicated that she wanted not only to know the changes to the Bylaws and Architectural Guidelines, as submitted, but the reason the changes were being made.  Mark Ahrenholtz reiterated the fact that each change could not be discussed at the annual meeting due to time constraints, but would need to be disseminated to the members prior to that time.

     c.  E-mail status
           Per Mark Ahrenholtz, an e-mail account has been set up with Infowest which will be controlled by the Board and will be used for official DVLA business only.  Karen will still have her e-mail listing dealing with social and community issues.  Any member wishing to receive DVLA e-mails that are not on the list, should dvla@infowest.com and provide their e-mail address. 
      
    d.  Update of  DVLA Christmas party
          A Christmas party for the valley is scheduled for 6:30 pm Monday evening, December 6, 2010, at the fire house.  Side dishes which are assigned according to last names can be brought by those in attendance.  The assignments are listed on the Christmas party announcement posted at the mail boxes.  Long tables and chairs are needed to be furnished by landowners so that they will not have to be rented.  Volunteers are needed to meet at 10:00 am Monday morning, December 6, 2010, at the fire station to set up the tables and chairs.  Decorating is to be done at noon.
          A Santa Day is planned for the next Saturday, 9:00 am - 11:00 am, where the children can come, meet Santa, have their picture taken, and receive a small gift bag.

4.  New Business
     a.  Renovation of the flooring in the Community Center
          Proposal by one landowner that the carpet in the community center be pulled up and the concrete floor be stained or a laminate flooring be installed.  This would make the center available for multi-purposes, such as exercise classes.  Also a mirror on the east-side wall of the center was suggested.  Comments were made that if the rug is taken out of the center, the sound level inside will greatly increase and the electrical bill will go up drastically.  The floor is not even and could not be laminated without a raised floor.  The floor could be raised with 2 x 4's, then laminated.  Mark Ahrenholtz questioned that if the garage door were replaced with a solid wall in the community center, if the building would be a lot warmer.  A comment was made that the door has been raised during community festivals in the past. 
          Lance Cornwall volunteered to help put together some estimates of what it would cost to raise the floor, insulate, and then laminate the area.  
             
5.  Reports:
      a.  President's message - None presented.

      b.  Fire Department Report by Chief Bennett
           There were eleven medical calls during the previous month, everything from sickness to someone having a seizure while repairing his roof.  There were a number of accidents including two roll overs during the recent storms.  More fire fighters are needed in the area - both for the fire teams and the medical teams. 
          Brush II did blow its engine, but a slightly larger engine can replace the blown one for a reasonable amount.  An International large brush truck, 4-wheel drive, and a smaller Ford diesel power stroke brush truck were purchased by the DVLA.  Purchasing, painting, and outfitting the two new trucks plus repairing the blown engine on Brush II were all accomplished under the $50,000 budgeted for the new trucks.  (The International truck cost $190,000 new, and the smaller Ford brush truck is estimated to have cost approximately $70,000 when new.)  Brush III, which was the large military truck owned by the State went to Apple Valley, and the Blazer (also owned by the State) is being turned back to them.
          The recent ISO audit resulted in the rating for the Dammeron Valley Fire Department to go down to 4 from 5.  This will result in a substantial reduction in homeowners' insurance premiums. 

         c.  ARC Report - Lance Cornwall
         There was no activity for the ARC this past month.
   
         d.  Reports from Trustees on their areas of responsibility          
           i.  Lance Cornwall:  Nothing applicable on the county web page this month. 
           ii.  Jim Johnson:  No work has been necessary by the landowners on the road clean-up since the County is still having it done by prison inmates.
                            
     e.  Financial/Secretarial Report - Carol Clason   
          The following report, although not read in the meeting was presented to the Board members:  "There are two large changes in the balance sheet from last month to this month.  The first change is the fact that the remaining half of the fire department budget was transferred from the Wells Fargo Savings account into the U.S. Bank Fire Department Operating Account, leaving a balance there now of $26,277.  (At the beginning of the fiscal year this summer, only one-half of the cash budgeted for the Fire Department Operating Account had been placed into that account, leaving the other half to gain interest in the savings account.)
          Second, an additional $32,000. is showing up under the vehicle account.  This is the $32,000 that was paid for the two new trucks purchased this month for the Fire Department.  (These monies had also been sitting in the Savings Account prior to use.)
          The only major change in the Budget versus Year-To-Date statement for November was accounting for the purchase of the two trucks for the Fire Department.  Line 8.2 lists the $30,000 used in the purchase ($24,160 which was carried over for that purpose from the 2009-2010 budget plus the $5,840 budget amount from 2010-2011).  The remaining $2,000 came from the contingency reserve, line 12.4.
          Past dues were collected on Lot ME-30, 388 Meadow Drive from the sale of the property.  A welcome packet was given to the welcoming committee to present to the new owners."
          Mark Ahrenholtz mentioned that there are now 26 landowners who have not paid their 2010-11 dues this year.  He MADE A MOTION that the secretary/financial reports be approved.  SECONDED by Jim Johnson, and the motion carried. 
              
f.  Fire Safety Report - Mac Thomson
          The purpose of the Fire Safety Plan is to develop an inventory of what resources we have, lists number of  residences, number of homes, and advises what can be done by landowners to reduce the fire risk to their properties.  The State reimburses Dammeron Valley landowners for the number of hours and resources they have expended in reducing the fire risk on their properties.  The reimbursement comes in the form of man hours and resources used by the State towards reducing fire risk in the Valley.  The Fire Safety Committee is being co-chaired by Wayne Staab and Mark Ahrenholtz, and will meet Tuesday, December 7, 2010, at 7:00 pm at the community center.
          An e-mail will be sent out announcing this meeting by the Board.

6.  Comment and discussion by landowners - None presented.
 
7.  Adjournment:
      MOTION made by Mark Ahrenholtz at 8:00 pm to adjourn the meeting.  SECONDED by Jim Johnson, and the motion carried.  
 
Carol Clason
Recording Secretary

Minutes - DVLA Board Meeting 10/26/10

Final Minutes of the DVLA Board Meeting of October 26, 2010

Monthly DVLA Board Meeting was held at the Fire House.  Six  landowners were in attendance.
Board Members attending:  Lance Cornwall, Mark Ahrenholtz, Bill King                Absent:  Jim Johnson, Von Mason.

President Lance Cornwall called the meeting to order at 7:00 p.m. 

1.  Approval of agenda:
          MOTION made by Mark Ahrenholtz and SECONDED by Bill King that the agenda be approved after it was requested that the Eagle Scout project by Zach Ballif be scheduled later in the evening when he would be able to attend.  Also it was requested that the Fire Safety Report be scheduled under "Comment and discussion by landowners" .  Motion carried.

2.  Review and approval of the minutes of the September 28, 2010, Monthly DVLA Board meeting.
     MOTION was made by Mark Ahrenholtz to approve the September 28, 2010, monthly DVLA board meeting minutes.  SECONDED by Lance Cornwall, and the motion carried.
    
3.  Old Business:
     a.  Update on the Eagle Scout project by Zach  Ballif
          Zach Ballif was not present and was scheduled later in the evening when he will be able to attend.                
     b.  Update on the status of  Bylaws and Architectural Guideline proposed amendments
          Barbara Hjelle volunteered to contact Attorney Ed Robbins to determine the status of his consideration of the Bylaws and Architectural Guidelines.  She was not present at this time, and the topic will be rescheduled for the November meeting.

     c.  E-mail status
           Per Mark Ahrenholtz, an e-mail account has been set up with Infowest which will be controlled by the Board and will be used for official DVLA business only.  Karen will still have her e-mail listing dealing with social and community issues.  dvla@infowest.com is the e-mail address that will be used.  There was a question from Johnna Evans asking why we were not using the present e-mail address of  dvla@mydvla.org.  It was felt by several persons who tried to use that site that is was not as user friendly.
            Mark Ahrenholtz intends to test the new site within the next week.  An announcement will be sent to the approximate 150 landowners for whom we have e-mail addresses  indicating that official DVLA notices and announcements will be forwarded to them unless we hear from them requesting that their name be removed.
      
4.  New Business:
     a.  Proposed DVLA Christmas party
          A Christmas party for the valley is being scheduled for Monday evening, December 6, 2010, at the fire house.  Mark Ahrenholtz is proposing a ham dinner, with ham being furnished by the DVLA.  Side dishes  can be brought by those in attendance.  It was suggested that a Santa Day could be planned for the next weekend where the children could come and meet Santa and receive a small gift.  Karen Sharkey volunteered to send out an e-mail requesting that landowners turn in their excess candies for the party.

            The Dammeron Valley Water Company requested one hour during our monthly meeting to give a presentation to the landowners.  Bill King is to contact them and indicate that 6:00 p m - 7:00 p m on Tuesday, November 30, 2010, would be acceptable.

            Zach Ballif will not be able to present his Eagle Project this evening, so he will be rescheduled for next month.        
    
5.  Reports:
      a.  President's message - None presented.

      b.  Fire Department Report by Chief Talbot
           Regarding Fire Department personnel, Paul Aldridge has submitted his resignation.  Other personnel remain the same.  Several equipment issues with the trucks include split fill hose on the Rescue truck, headlights too dimmed on Brush I and need to be replaced, Brush 2 is still under repair (its engine froze), Brush 3 which belongs to the State is being stripped so it can go to Apple Valley next week. 
          Chief Talbot is looking at  BLM Brush truck, diesel, 4-door, available in St. George for $26,000.
It will take approximately $20,000 to outfit the truck, and the $20,000 grant monies will be available for purchasing this truck.  A certified check will be mailed in payment.
          The carpet and blinds have been cleaned in the Fire Department.
          There were no fire calls during the previous months, 1 automobile accident, 2 motorcycle accidents, 1 ATV accident, and 1 medical call in Diamond Valley.
          On October 6, Mac Thomson  met with State and Washington County emergency personnel.  One of the major topics of discussion was the request for help with Dammeron Valley's flooding situation. 
Information was received about the reverse 911 directory that is available in the County.  Anyone wishing to be included in this directory can go to 911register.com or call Julie at the Washington County Emergency Services, 435-590-9703, who has offered to act as an interface for people wanting to sign up for the registry.  Mac also requested that Jay Workman, a member of the Fire Department, serve on the committee to update the present emergency plan.
          Burn permits are now available through May.  To secure a permit, call Chief  Talbot at 705-1345.                
      c.  ARC Report
           Lance Cornwall reported that during the month of October, 2010, the following was approved:
a jack-link fence on lot 19, Canyon Trails; reshingled a shake roof on Lot 1, Meadows; a horse barn on Lot 1, Phase 1, Pinion Hills.
      d.  Reports from Trustees on their Areas of Responsibility
           i.  Lance Cornwall:  Nothing applicable on the county web page this month.
           ii.  Mark Ahrenholtz :  Mark Ahrenholtz indicated rock had been ordered for the 2 south entrances.  Tractor work is needed for the south side of the northwest entrance.  Next year the east entrance on the north side should be improved as there is little done there.  He requested 3 posts and one rail to repair the rail fence at the mail boxes and the southwest entrance.  Mac Thomson volunteered to furnish those materials.  Letters are being sent out to the non-DVLA members requesting a $300 donation (or any amount that can be given) to help support the DVLA.
                           
     e.  Financial/Secretarial Report     
          Lance Cornwall indicated there were no new landowners listed for welcome packages during the previous month.  There are no further comments regarding the financial reports as submitted.
          Mark Ahrenholtz reported there are five properties from 2208-9; 11 from 2009-2010; and 27 from the current year that have unpaid dues.  He stressed the importance of  everyone paying his/her share.  Lance Cornwall addressed those landowners who refuse to pay their dues and indicated that the Board members need to consider taking these persons to small claims court.       
          Lance Cornwall made a MOTION that the financial report be approved as submitted, and Mark Ahrenholtz SECONDED the motion.  Motion carried.
    
6.  Comment and discussion by landowners:
          Mac Thomson reported that the following landowners are current members of the Fire Safety Committee:  Mac Thomson (facilitator), Gary Jensen, Mark Ahrenholtz, Frank Callagee, Wayne Staab,  Donna Geer, Jay Workman, and Nicki from the Water Company.  During the previous month, someone threw a mattress and box springs over the fence at the burn pile.  Since this is not natural clippings or branches, this is not acceptable to be left and the burn pile and means that someone else has to haul it to Central to the County dump site.  There are large logs at the burn site if someone wants to use them for fire wood. 
          One landowner asked that the light that was to be put on the Dammeron Valley rock be reconsidered.  After polling the three Board members present, it was agreed that no light will be installed at the rock.       
 
7.  Adjournment:
      MOTION made by Mark Ahrenholtz to adjourn the meeting.  SECONDED by Bill King, and the motion carried.  

   
 
Carol Clason
Recording Secretary

Minutes - DVLA Board Meeting 09/28/10

Draft Minutes of the DVLA Board Meeting of September 28, 2010

Monthly DVLA Board Meeting was held at the Fire House.  Nine landowners were in attendance.
Board Members attending:  Lance Cornwall, Mark Ahrenholtz, Jim Johnson, Von Mason.                 Absent:  Bill King

President Lance Cornwall called the meeting to order at 7:00 p.m. 

1.  Approval of agenda:
          MOTION made by Jim Johnson and SECONDED by Mark Ahrenholtz that the agenda be approved after it was determined that a landowner request concerning the new member package would be discussed under "Comments and discussion by landowners".  Motion carried.

2.  Review and approval of the minutes of the August 31, 2010, Monthly DVLA Board meeting.
     MOTION was made by Mark Ahrenholtz to approve the August 31, 2010, monthly DVLA board meeting minutes.  SECONDED by Jim Johnson, and the motion carried.
    
3.  Old Business:
     a.  Update on two Eagle Scout projects by Zach and Nicholas Ballif
          Zach Ballif was not present and will update his project at next month's meeting.
          Per Nicholas Ballif, Mr. Holt, a plumber, and John Page, a mason, will aid in completing the installation of the water fountain in the park.  The fountain will be installed just to the northeast of the pavilion.  Per Lance Cornwall, Brooks Pace has approved use of water for this purpose.  Comment was made that since the water to the park is shut off in the winter, the installation will not have to be winterized.  The fountain will have a spigot three feet from the ground and a step which will be incorporated into the stone foundation of the fountain.  The Board asked Nicholas that Chief Talbot be kept informed of the project since he is well aware of the logistics of the park area.  Mark Ahrenholtz made a MOTION that the water fountain project be approved.  SECONDED by Jim Johnson, and the motion was approved.   
     b.  Update on the status of  Bylaws and Architectural Guideline proposed amendments
          Barbara Hjelle volunteered to contact Attorney Ed Robbins to determine the status of his consideration of the Bylaws and Architectural Guidelines.
     c.  E-mail status
          Per Lance Cornwall, the e-mail notice from the association did not go out in this month's water bill, but will be included in the next mailing.  A MOTION was made by Mark Ahrenholtz that an Infowest representative be contacted regarding setting up an Infowest e-mail account.  SECONDED by Jim Johnson, and the motion carried.  Mark Ahrenholtz volunteered to contact them about the account.

4.  New Business:
     a.  Proposed assessment against landowners of increased lien filing fees.  Lance Cornwall,  after researching governing documents, questioned if the association membership would have to vote on the issue of assessing additional fees, such as increased lien filing fees.  Bill King is researching the legality of such assessments.
     b.  Easement issue for porch addition on Lot ME-34.  Landowner Barbara Hjelle asked if the Board members had any issue with the addition of a back porch forty-five feet from the back of her property.  There is a 12-foot utility easement by the Bureau of Land Management at the property line which may affect the required County easement.  Barbara is to contact Washington County and can indicate that the DVLA Board is open to the addition, if the County has no problems with it.

5.  Reports:
      a.  President's message - None presented.
      b.  Fire Department Report
           Chief Craig Bennett indicated there were no fire calls or brush fires during the past month.  There were eight medical calls including fall, ATV, and motorcycle accidents.  Brush II truck overheated, but major damage does not seem to have occurred.  The Department is looking at the two brush trucks that are for sale right now in the U.S.  The one that is here in St. George is a 4-door, 750 gallon, 4-wheel drive vehicle that would be ready the end of October or the beginning of November.  Chief Bennett displayed the extraction tool recently purchased by the Department which included jaws, cutter, ram, and power source. 
          On October 6, Mac Thomson is to meet with State and Washington County emergency personnel.  The State owes Dammeron Valley about $20,000 in work or equipment, and volunteers are needed to update the Dammeron Valley plan that was submitted several years ago.  He also requested a member of the Board to serve as a contact to the Board.  The burn pile will be open October 10, if there is no conflict with the Fire Department training schedule.  Chief Talbot has also secured quotes and information on fire insurance policies.              
      c.  ARC Report
           Lance Cornwall reported that there was no activity during the month of September, 2010.
      d.  Reports from Trustees on their Areas of Responsibility
           i.  Lance Cornwall:  Park contract - Lance would like to see a change in the park maintenance contract next year to keep the volley-ball area weed-free.
           ii.  Mark Ahrenholtz :  Mark Ahrenholtz made a MOTION that funding be provided for use in freshening  the  small colored rocks at the valley entrances, approximately $250.00.  SECONDED by Jim Johnson, and the motion carried.  Michael Duvall volunteered to contact Washington County personnel to determine if lights could be used to illuminate the Dammeron Valley rock.  A MOTION was made by Lance Cornwall and SECONDED by Jim Johnson that the rock be lighted if approved by the County.          
     f.  Financial/Secretarial Report - Carol Clason
     In response to the intention of the Board to visit each new landowner to the valley, a Welcome packet was given to them for the new owners of Bud and Barbara Balagna's previous home.  It includes an introductory letter, a telephone listing, copy of the CCR's for their particular subdivision, copy of the by-laws and architectural guidelines, and an information up-date sheet requesting their telephone numbers and e-mail addresses.
     Last month's uncollected dues were $13,614; this month, they are $11,584.  Many thanks to the Board members for taking part in the collection process as it has made a great difference in member payments.
     Nine more liens were filed this past month on all properties with unpaid dues, except for those landowners who are on partial payment agreements.
     Mark Ahrenholtz made a MOTION that the financial report be approved as submitted, and Jim Johnson SECONDED the motion.  Motion carried.
    
6.  Comment and discussion by landowners:
     Crystal Phillips suggested adding to the Welcome packet a sheet listing local activity information.  The sheet would list such items as  information on the Yoga Group and other groups, the Bulletin Board, the marathons down Highway 18, the Red Dog menu, and a map of the area.  Kim Ahrenholtz and Crystal Phillips volunteered to compile this listing and distribute the Welcome packets to new landowners.
     Carol Clason asked that the Board consider snow/ice removal at the mail boxes during the winter.  Also, there is no longer anywhere to leave copies of the minutes as the DVLA box was broken.  Frank Shearer or Karl Sammons were listed as persons who might be able to help with the mail box bulletin board.  Mark Ahrenholtz is to talk to his neighbor about helping with the snow/ice removal.

7.  Adjournment:
      MOTION made by Mark Ahrenholtz to adjourn the meeting at 8:40 p.m.  SECONDED by Jim Johnson, and the motion carried.
   
 
Carol Clason
Recording Secretary

Minutes - DVLA Board Meeting 08/31/10

Draft Minutes of the DVLA Board Meeting of August 31, 2010

Monthly DVLA Board Meeting was held at the Fire House.  Six landowners were in attendance.
Board Members attending:  Lance Cornwall, Mark Ahrenholtz, Jim Johnson, Bill King, Von Mason.

President Lance Cornwall called the meeting to order at 7:00 p.m. 

1.  Approval of agenda:
          MOTION made by Mark Ahrenholtz and SECONDED by Bill King that the agenda be approved.  Motion carried.

2.  Review and approval of the minutes of the July 27, 2010, Monthly DVLA Board meeting.
     MOTION was made by Mark Ahrenholtz to approve the July 27, 2010, monthly DVLA board meeting minutes.  SECONDED by Bill King, and the motion carried.
    
3.  Old Business:
     a.  Update on two Eagle Scout projects by Zach and Nicholas Ballif
          The participants were not present. 
     b.  Update on agreement presented by PacifiCorp
          Per Bill King, Attorney Ed Robbins indicated that Dammeron Valley has prescriptive easements on PacifiCorp property due to almost thirty years of unrestricted use.  He did not recommend that the PacifiCorp agreement be signed by the Board members of the Dammeron Valley Landowners' Association. 
     c.  Update on the status of  Bylaws and Architectural Guideline proposed amendments
          Bill King has submitted the documentation to the attorney who is to review it and determine what he would charge to pursue a solution.
    d.  Annual meeting checklist
          The annual meeting checklist was updated, with input from all present, and will be available for use when planning next year's meeting.
     e.  E-mail status
     Lance Cornwall made a MOTION that an e-mail distribution list be compiled for notices, dealing only with DVLA business, to be sent to interested landowners.  SECONDED by Jim Johnson, and the motion carried.  The notice requesting landowner interest in a DVLA e-mail list is to go out in this month's water bill.  A list will be finalized from the information received.  Barbara Hjelle and Mark Ahrenholtz volunteered to compile the e-mail distribution list.  An e-mail is to be sent once to any landowner for which the association has an e-mail address asking if they are interested in receiving notices dealing only with DVLA business.  The secretary will post a notice on the Bulletin Board asking for landowner interest in the e-mail distribution list.

4.  New Business:
     a.  Discussion on donation processes for Eagle Scout projects and delinquent dues.
Raising monies for Eagle Scout projects is part of the process and needs to be secured from neighborhood residents by the scouts.  The delinquent dues collection process will be examined as landowners are being contacted by Board members.

5.  Reports:
      a.  President's message - Listed below.
      b.  Fire Department Report
            Mark Ahrenholtz indicated there was a call to a small fire in Veyo in the past month.  Fire Department personnel attended numerous training sessions during the month.  It will be October 1, 2010, before the Federal and State lists will be published  listing the brush trucks available for purchase.
      c.  ARC Report
            Lance Cornwall reported that there was no activity during the month of August, 2010.
      d.  Reports from Trustees on their Areas of Responsibility
            i.  Mark Ahrenholtz :  Community Garden - 16 families participated in the community garden this summer (22 plots).  The harvest was good; there are some orchard trees in the garden.  A shed will be erected at the site as an Eagle Scout project.  Mark Ahrenholtz asked if the Board members would approve  using the one blank area left on the lower right-hand corner of the home page of the DVLA web site to post information and pictures on the community garden.  He would like to work with Johnna Evans to do this.  Von Mason suggested that www.homestead.com be looked into as a possible site.  Mark Ahrenholtz made a MOTION that the blank page of the DVLA web site be used to post information on the community garden.  Jim Johnson SECONDED the motion, and the motion carried.
          The burn pile has been well managed this summer by Mac Thomson.  It is in need of a burn-off, possibly at the end of September.
          Dead trees were trimmed in the park .  There are some large, totally dead, trees in the west side of the valley that are going to be removed - approval has been secured by nearby residents. 
          Planning for the kiosk to house flyer boxes for the DVLA notices is in process.
          There is a need for a concrete or railroad tie border edging between the park and the fire station.  The dirt area needs to be rocked to prevent soil erosion and weed growth.  The soil erosion is undermining the asphalt driveway on the back side of the fire station.  Possible cost is $1,000 which would need to be included in next year's budget under park development. 
          Small  rocks have been washing away at the entrances, and some beautification work is needed.  Russ Feller will be asked what the cost would be for the entrance improvements.
          ii.  Lance Cornwall:  The park has looked pretty good this summer.  Envirocare  personnel has been very responsive to suggestions and additional park care.  Additional weed treatment should be considered next season for some added cost.
          iii.  Jim Johnson:  County personnel has been contacted regarding the road cleanup agreement by the DVLA.  Presently, the prisoner crew is cleaning the highway in our area twice a month.
          iv.  Von Mason:  Weed abatement is needed.  Suggestions were made by several landowners that a picture of a goatshead could be posted on the Bulletin Board asking owners to destroy them wherever they appear.  Also hints on how to control weeds could be posted on the kiosk for landowner information.
    
     e.  President's Messsage: 
     Lance Cornwall proposed that Board members visit new landowners to give them copies of the CCR's and introduce themselves.  The secretary is to provide a list of new landowners as they become available.
  
     Bill King indicated that the water system at the Dammeron Valley Water Works will be totally revamped by the end of the season.

     Mac Thomson is spear-heading the activity to address the storm run-off  problem.  He has met with  County personnel who now have grant money to address the problem and are using the packet that was submitted several years ago by Dammeron Valley residents.
                      
     f.  Financial/Secretarial Report - Carol Clason
     $70,000 of the recent dues collected were transferred into the DVLA savings account.  For the first time, income taxes were paid to the Federal Government and Utah State - this was due to interest received from the savings account.  The income tax returns were filed during the month of August, 2010.  The accountant charged the DVLA $500 this year, instead of $400, to prepare the returns.  Additional services are provided by the accountant in addition to preparing the returns - free notary service (which is a big item), annual preparation of the depreciation schedules, closing entries at the end of the fiscal year.  $120 "excess deposit fees" for the months of June and July were  reversed by Wells Fargo Bank when bank personnel were reminded of the amount of deposits in the DVLA bank accounts.  $130 has been paid out thus far for sprinkler head repairs for the park.  $500 has been budgeted for park maintenance, in addition to the monthly landscaping work, so there should be enough for this season and to begin next spring.  $13,614 membership dues are still owing for 2010-2011.  Board members have been calling landowners who are delinquent with their dues, and this figure is down from $21,390 on last month's financial report.

     Jim Johnson asked if additional penalties should be assessed against the landowner when a lien must be filed - $200 or $250 per lien.  The question arose if the Board had the authority to level such a penalty without the approval of the general membership.  This subject is to be added to next month's meeting agenda.                              

     Mark Ahrenholtz made a MOTION that the financial report be approved as submitted, and Jim Johnson SECONDED the motion.  Motion carried.

     The Board members  and the Secretary/Treasurer are to meet Tuesday evening, September 7, 2010, at 7:00 p.m. to determine what liens need to be filed on properties whose owners are delinquent in this year's membership dues.     

6.  Comment and discussion by landowners:
       None presented.
    
7.  Adjournment:
      MOTION made by Bill King to adjourn the meeting at 8:40 p.m.  SECONDED by Mark Ahrenholtz, and the motion carried.
   
 
Carol Clason
Recording Secretary

Minutes - DVLA Board Meeting 07/27/10

Draft Minutes of the DVLA Board Meeting of July 27, 2010

Board Members attending:  Jim Johnson, Lance Cornwall, Bill King. 
Absent:  Von Mason, Mark Ahrenholtz 

Monthly DVLA Board Meeting was held at the Fire House.  Six landowners were in attendance.   
President Lance Cornwall called the meeting to order at 7:00 p.m. 

1.  Approval of agenda:
          MOTION made by Bill King and SECONDED by Jim Johnson that the agenda be approved.  Motion carried.

2.  Presentation by PacifiCorp representatives:
      Presentation was given by Eve Davies, Principal Scientist of the Hydro Resources for PacifiCorp (Salt River), Dave Holt, Utah property agent, and John Schmidt, Forestry, Fire and State Lands.  Non-motorized use by the public is allowed on all PacifiCorp properties;  motorized use has not been allowed on any of their 20,000 acres.  The public has been using some trails between Dammeron Valley  land and Sandy Cove that belong to PacifiCorp for walking, horseback riding, four wheelers, bicycling.  PacifiCorp is proposing that one suitable trail be designated for the motorized four wheelers to minimize the possibility of fire on the land.  The trail designated is the one that is currently being used for that purpose.  PacifiCorp would like to put signs up designating which trails may be used for specific purposes.  They are asking that the Dammeron Valley Landowners sign an agreement expressing support  and awareness for the proposed usages. 

     John Schmidt indicated on the wall map the areas of PacifiCorp properties that need to be cleared for "fuels reduction" in a further effort to protect Dammeron Valley homes from fire.

     Bill King suggested that Attorney Ed Robbins review the agreement to insure that no existing rights for the landowners would be negated and that the landowners association would have the authority to sign such an agreement.

3.  Washington County Planning Department presentation:
     Deon Goheen and John Willie, representatives of the Washington County Planning Department, passed out a questionnaire asking landowners what they would like to see in the future as far as community development in the area.  The Washington County Planning Department  has been given one year to come up with a general development plan for the future of Dammeron Valley.  Once this study is completed, it would not be difficult to develop a feasibility study from the information available at that time.  They would appreciate a large percentage of  landowner responses to be e-mailed or mailed back to them so they could get input from those who would be impacted.  Deon Goheen is to e-mail the questionnaire to the secretary so it can be posted on the Dammeron Valley web site.

4.  Review and approval of the minutes of the June 29, 2010, Monthly DVLA Board meeting.
     MOTION was made by Jim Johnson to approve the June 29, 2010, monthly DVLA board meeting minutes.  SECONDED by Bill King, and the motion carried.
    
5.  Old Business:
     a.  Update on two Eagle Scout projects by Zach and Nicholas Ballif
          The participants were not present.  This item to be included in next month's agenda.
     b.  Update on status of  Bylaws and Architectural Guideline proposed amendments
          Bill King has submitted the documentation to the attorney who is to review it and determine what he would charge to pursue a solution.
     c.  Annual meeting list
          Due to the expanded agenda this evening, this list will be updated at the next monthly DVLA meeting.
     d.  E-mail status
     The notice requesting landowner interest in a DVLA e-mail list will go out in the next water bill.  A list will be finalized from the information received.

6.  New Business:
     a.  Proposal to open a feed store at 1140 Dammeron Valley Drive East
          Linda Murphy was not present.  If  requested, subject will be discussed at a future date. 

7.  Reports:
      a.  President's message
          Lance Cornwall indicated that he will ask the members of the Board to contact those landowners who are delinquent in their dues in an effort to be more proactive in the process. 
      b.  Fire Department Report
          Craig Bennett passed out a pamphlet, "How to Protect Your Home".  He announced that the Dammeron Valley Fire Department received a $20,000 grant from the State to be applied to the purchase of a used Brush truck.  This leaves approximately $60,000 available for that purchase which must be made during 2010 to take advantage of the grant.
     There were five medical calls and 2 brush fires during the previous month.  The Dammeron Valley Fire Department was not called out on the Central brush fire.   The Veyo fire was caused by a hawk that fell to earth after being killed by a high power line.
         Fire Department personnel attended numerous training sessions during the month.
     c.  ARC Report
          Lance Cornwall reported that plans were received for a chicken coup in Pinion Hills and a horse barn in the Meadows.
     d.  Reports from Trustees on their Areas of Responsibility
           To be addressed at next month's DVLA meeting
     e.  Financial/Secretarial Report - Carol Clason
          A reminder was given to the Board that all Board members attending the monthly meeting are asked to approve the draft minutes by e-mail in order to have them published right after the meeting.  Otherwise, the minutes will be approved at the next month's meeting.
          In order to become more adept at merging files for invoice and meeting mailings to the members, the secretary/treasurer just complete a course in computer applications at Dixie State College.
          The figures on this month's financial reports are low due to it being the beginning of the fiscal year for the association.  Last year's records are reconciled, up to date, and ready to go to the accountant this week for preparation of the 2009 tax returns.
          Regarding the dues that are still owed, the second invoice will be mailed out in August.  MOTION was made by Bill King and SECONDED by Jim Johnson that the second invoice was to include the following information:  1)  Invoice is the final invoice to be sent, and 2)  A lien will be filed thirty days from the date of the invoice if the dues have not been paid or arrangements have not been made for payment.
          One landowner present asked if a process could be put in place for landowners to donate monies to help others, who are in need, to pay their dues.  Lance Cornwall asked those in attendance to consider ways this could be done and to present their ideas at the next meeting.         
   
          Jim Johnson made a MOTION that the financial report be approved as submitted, and Bill King SECONDED the motion.  Motion carried.

8.  Comment and discussion by landowners:
       None presented.
    
8  Adjournment:
      MOTION made by Jim Johnson to adjourn the meeting at 8:50 p.m.  SECONDED by Bill King, and the motion carried.
   
 
Carol Clason
Recording Secretary

Minutes - DVLA Board Meeting 06/29/10

Final Minutes of the DVLA Board Meeting of June 29, 2010

Board Members attending:  Bill King, Jim Johnson, Lance Cornwall, Von Mason, and Mark Ahrenholtz

Monthly DVLA Board Meeting was held at the Fire House.  Thirteen landowners were in attendance.   
President Lance Cornwall called the meeting to order at 7:00 p.m. 

1.  Approval of agenda:
     A new agenda item, Scout Projects by Zach and Nicholas Ballif, was added to the agenda to follow the Review and approval of minutes. 
     MOTION made by Mark Ahrenholtz  and SECONDED by Bill King that the agenda be approved with the addition.  Motion carried.

2.  Report by Robyn Jensen covering the management of the Community Center:
     Robyn Jensen passed out a packet which lists user reservation conditions,  a security deposit and expense reimbursement schedule, community center rules, and a reservation form.  She indicated there is a reservation form post in the window of the community center.  The community center is open for parties, group meetings, use as a contingency in case of bad weather, etc.  She expressed a desire for the community to be more aware of its availability and for the landowners to make more use of the building.

3a.  Review and approval of the minutes of the May 25, 2010, Monthly DVLA Board meeting.  Review and permission to publish the May 15, 2010, Annual Membership Meeting Minutes, as drafted.
     MOTION was made by Mark Ahrenholtz to approve the May 25, 2010, monthly DVLA board meeting minutes.  SECONDED by Jim Johnson, and the motion carried.
     MOTION was made by Jim Johnson and SECONDED by Bill King to approve publishing the minutes of the May 15, 2010, annual membership meeting minutes, as drafted.  The minutes will be scheduled for approval at the next annual membership meeting.

3b. Eagle Scout Projects of Nicholas Ballif and Zach Ballif :  
     Nicholas Ballif requested permission of the DVLA Board to construct a drinking fountain in the park.  Estimated cost is $600 to $700 for which DONATIONS FROM THE LANDOWNERS would be appreciated.  The Board members asked that he check with the County on the codes which would apply to this project and also that he submit a plot plan of  the park to illustrate how and where he will build the drinking fountain.  Lance Cornwall is to e-mail him a plot plan of the park for his use in the project.
     Zach Ballif requested permission of the DVLA Board to build two ground grills with a concrete platform on the side of the shelter.  Estimated cost of the project was $700 ($300 for the grills and $400 for concrete).  DONATIONS FROM THE LANDOWNERS would also be appreciated for this project. 
Zach was requested to furnish a plot plan and pictures of the grill and concrete platform prior to approval consideration by the Board.

4.  Old Business:
     a.  Update on enforcement issues
        i. The property on Old Farms Road with the accumulated construction equipment and rocks has been cleared, with the rocks being used as landscaping on the property.
        ii. The rubbish/garbage has been cleared at 825 Homestead Drive West, with the old abandoned Mercedes still there.
     b.  Update on status of  Bylaws and Architectural Guideline proposed amendments
Bill King has submitted the documentation to the attorney who is to review it and determine what he would charge to pursue a solution.
     c.  Annual meeting list
This year's list will be reviewed at the next Board meeting in order to update the list for future use.
     d.  E-mail status
Lance Cornwall read a note that is to be included in the next water bill (if approved by the water company).  This note requests that the landowners who would like to receive official DVLA information via e-mail, send an e-mail to dvla@mydvla.org to add their address to the electronic distribution list.
Bill King made a MOTION that this note be mailed out, and Lance Cornwall SECONDED the motion.  Motion carried.
     Barbara Hjelle volunteered to help set up the electronic distribution list.

5.  New Business:  None proposed
     One landowner asked about absentee landowners who do not take care of the weeds on their properties.  Regarding his particular concern, he was asked to contact the landowner about the weeds.  If he does not receive a favorable resolution from the owner of the property, he was then asked to contact a member on the Board for further action.

6.  Reports:
       a.  President's message
     Lance Cornwall indicated that he would like to see landowners treat each other with respect and work together to make the business of the Dammeron Valley Landowners Association productive.
       b.  Fire Department Report
    Chief Talbot indicated there were one fire call (dealing with a fire alarm system going off) and three medical calls during the past month.  The water pump on the Brush 2 fire truck failed again and will need repairs.
    There is a "no fireworks" ordinance in unincorporated areas of the County, and people wishing to celebrate the 4th of July can attend fireworks  in the incorporated cities.  
     On training Saturday, the burn pile was burned.  The burn pile is running smoothly, and landowners are asked to put everything in the pit when dumping.
     The asphalt at the fire station is cracking and will need resurfacing.  The cost would be about $4,000.00, and will need to be included in next year's budget.
     The annual operator-drive training was conducted.  There are currently eight EMT members on the medical team.  The department is going to lose a couple of firefighters due to lack of attendance.
     There will be no future burn permits issued until the fall.
      c.  ARC Report
     Lance Cornwall reported that plans for a new home at Lot 71 in Pinion Hills and a pagola in Pinion Hills were approved.
      d.  Reports from Trustees on their Areas of Responsibility
          i.  Lance Cornwall - Washington County web site:  The county is accepting comments regarding the proposed cell station tower installation near Dammeron Valley.  It is out of the jurisdiction of the DVLA, so anyone wishing to contact the county will need to do it on their own.  A "bee inspector" has been appointed by the County to handle any problems relating to Africanized bees.  On 10/16/2010, there will be another bicycle ride on Route 18.  The marathon is scheduled for 10/02/2010 down Route 18.  Representatives from PacifiCorp will be here during the next DVLA Board meeting to discuss use of  their property by DVLA landowners.
         ii.  Mark Ahrenholtz - Mark has secured the signs that announce the monthly Board meetings.  The larger sign is readily visible at the entrance to the mail boxes, and he needs to determine what is the best way to place the smaller signs.
     Some of the trees along the easements need to be trimmed up.  With the approval of the nearby landowners, he would like to have a group of the landowners to work on this.  The Board approved his suggestion that the four or five dead trees in the park be removed.
         Mark asked what the landowners would like to see as far as community activities.  In response to several comments from the landowners present, he is to talk with Karen Sharkey about the possibility of another fall festival.
        He is to contact Rick Smith regarding the status of the road cleanup.  Bill King asked that the landowners please work on their weeds.  He knows a professional that would come and give a seminar on how to deal with the weed problems.  Von Mason agreed to contact the County to see if they would come up and spray again.
           iii.  Bill King - Web Site:  Johnna Evans submitted comments regarding the evolution of the web site to its present form.  It is providing the needed functions, and Johnna is very responsive to any requests.  Bulletin Board at the mail boxes:  The addition of another side to the board for use by the DVLA is being considered.          

    6d.  Financial Report - Carol Clason
       Carol Clason indicated that the financial reports as submitted are the last ones for the 2009-2010 year.  The 2010-11 budget allows for an $8,525 contingency amount that can be used by the Board if deemed necessary to augment certain budget items.  An accounting change to the classification of the radios and communication devices created a deficit in the operating account of the fire department.  This was due to the accounting change and not overspending by the fire department itself.  The Board did not approve a suggestion that the DVLA operating account pick up $1,000 of the appreciation budget of the fire department to balance the fire department account.  Bill King made a MOTION that the financial report be approved as submitted, and Von Mason SECONDED the motion.  Motion carried.

7.  Comment and discussion by landowners
       Barbara Hjelle announced that the BLM is doing a land management plan which will affect certain travel areas.  BLM personnel are currently requesting comments from the public regarding these changes.
        A second landowner asked that the minutes include a reminder that THE SPEED LIMIT IN DAMMERON VALLY IS 25 HOURS PER HOUR.  Please bear this in mind and try to adhere to the speed limit.     
    
8  Adjournment
     MOTION made by Bill King to adjourn the meeting at 8:30 p.m.  SECONDED by Jim Johnson, and the motion carried.
   
 
Carol Clason
Recording Secretary

Minutes - DVLA Board Meeting 05/25/10

Draft Minutes of the DVLA Board Meeting of May 25, 2010

Board Members attending:  Bill King, Jim Johnson, Lance Cornwall, Von Mason, and Mark Ahrenholtz

Monthly DVLA Board Meeting was held at the Fire House.  Seven landowners were in attendance.   
Vice President Bill King called the meeting to order at 7:05 p.m. 

1.  Approval of agenda
     MOTION made by Jim Johnson and SECONDED by Lance Cornwall that the agenda be approved.  Motion carried.

2.  Election of officers
     MOTION made by Mark Ahrenholtz to elect Lance Cornwall as President for the coming year.  SECONDED by Bill King, and the motion carried.
     MOTION made by Bill King to elect Mark Ahrenholtz as Vice President.  SECONDED by Jim Johnson, and the motion carried.

3.  Review and approval of the minutes of the April 27, 2010, DVLA Board meeting and the May 14, 2010, special DVLA Board meeting
     MOTION made by Mark Ahrenholtz and SECONDED by Von Mason to approve the minutes for the April 27, 2010, DVLA Board meeting as submitted.  The motion carried.  Mark Ahrenholtz made a MOTION that the minutes of the May 14, 2010, special DVLA Board meeting be approved.  SECONDED by Jim Johnson, and the motion carried.

4.  Reports
     4a.  President's message - Lance Cornwall
     As newly elected President, Lance Cornwall indicated that he would like to see the Board promote peace among neighbors, helping each other, and being neighborly.  Mark Ahrenholtz added that focusing on activities that bring neighbors together can be a goal of the DVLA Board for the coming year, i.e., the community garden, Christmas party, horse riding, ATV riding, etc.  Bill King suggested activities were needed that would keep the young people of the valley busy.  A landowner suggested that lowering the
quorum requirement would be something the Board should address. 
     Barbara Hjelle brought up the following as suggested Board items for the coming year:  1) e-mail management,  2) promoting conducting business at the Board meetings, rather than at the annual meeting,
3) signs posted announcing the DVLA Board meetings,  4) streamlining of community concerns process,  (copies of the concerns' form can be available at DVLA Board meetings),  5) listing of prior Board decisions so that the same issues are not revisited over and over,  6) Possibility of  publishing a newsletter, (Amanda Ballif was suggested for this.)  7) person appointed to check the county planning commission meeting agendas monthly, (Lance Cornwall volunteered to do this.)
     A new bulletin board and box is needed at the mailbox location.  Also, plastic signs are needed to announce monthly DVLA Board meetings.  Mark Ahrenholtz volunteered to purchase four signs with the suggested wording "Monthly DVLA Meeting, Tuesday, 7:00 p.m." Mark Ahrenholtz also suggested that one side of the kiosk could be used by the DVLA, when needed.
     One landowner would like to see delinquent dues collected.  Barbara Hjelle suggested that the Board consider filing lien notices as soon as the second invoice has been sent and remains unpaid. 
     MOTION was made by Mark Ahrenholtz that the name of landowners delinquent in their dues will not be listed in the minutes of the Board meetings.  If requested by a landowner at the meetings, the list can be read, but will not be published.  Jim Johnson SECONDED the motion, and the motion carried.

     4b.  Financial Report - Carol Clason 
     Carol Clason indicated that the minutes have been transcribed for the May 15, 2010, annual meeting. Those minutes will not be approved until the 2011 annual meeting, according to the by-laws.  MOTION was made by Bill King and SECONDED by Mark Ahrenholtz that the draft minutes of the annual meeting can be circulated to the landowners for their information.
     One of the landowners suggested that a member of the Board might be interested in attending the AOPC meetings.  These meetings deal with home owner associations for Washington County.  Mark Ahrenholtz volunteered to look into attending these or similar meetings which offer aid to those responsible for overseeing landowners associations.
     The invoices for the 2010-2011 budget year have been mailed.  Approximately 25 landowners have already paid their dues for the coming year.  This past month one landowner paid their dues, late fees, and lien fees; another landowner paid ½ the dues owing with arrangements to continue payments; another lot is selling that will bring in $800 in dues, late fees, and lien fees; and another landowner is owed monies from the DVLA that can be applied to his delinquent dues upon his approval.
     Babara Hjelle, Bill King, Mark Ahrenholtz, Lance Cornwall, and Carol Clason are to meet at 11:30 a.m. on Wednesday, June 2, 2010, at the Wells Fargo Bank on Main Street to sign new bank signature cards.
     In response to an issue raised by a landowner, the secretary indicated that she was available to answer such questions as real estate agent inquiries regarding monies owed to the DVLA, new landowners' questions concerning the community, etc.  Any questions concerning policies, decisions, concerns, past practices by the DVLA Board are to be directed to a Board member.  The secretary/treasurer has no involvement with these issues and will not respond to such questions.
     A thank-you was given to the past Board members and the landowners themselves for the support that has been given to the secretary/treasurer in her position during the previous year, and the recognition shown to her by the increase in compensation for the coming year.
    MOTION made by Mark Ahrenholtz and SECONDED by Von Mason that the financial report be approved.  The motion carried.

     4c.  Fire Department Report - Maciej Szczerbiak
     The fire report was presented by Maciej Szczerbiak.  There were no fires the past month, and four medical emergencies.  Several firefighters attended the South West Institute training in Cedar City the previous week where they were given the opportunity to work with other fire departments in the area.
     Regarding expenditures, consumables used by the DVLA fire department on State and Federal fires will now be reimbursed by those agencies, instead of coming out of the DVLA budget.
     An update was requested on 825 Homestead Drive West which has some issues concerning possible fire hazards. Information has been given to the Board that the landowner is coming to the valley this coming weekend to clear the property of all trash and rubbish.

     4d.  ARC Report - Lance Cornwall
     One refund approval has been granted for Lot 37, Dammeron Valley Heights subdivision.

     5.  Old Business
     5a.  Update on enforcement issues
     The property on Old Farms Road with the accumulated construction equipment and rocks has been cleared mostly of the construction equipment, but the rocks remain.  Russell Feller of Feller Stone is to be approached to determine if he might be able to sell some of the rocks for the landowner.
             
6.  New Business
     6a.  Assignment of trustee projects
          i.   Weeds - Von Mason who would like to see a landscaper that would be willing to "hit every yard".
          ii.  Burn Pile - Mark Ahrenholtz
          iii.  Flooding - Removed from list
          iv.  Dead Trees - Mark Ahrenholtz
          v.   Highway Cleanup - Jim Johnson
          vi.  Recycling - Removed from list
          vii.  Park/Entrance Maintenance - Lance Cornwall
         viii.  Web Site - Bill King
          ix.   Community Center - Jim Johnson (to ask Robyn Jensen to attend the next DVLA Board meeting and present a report on how the Community Center is managed)
          x.    Governing Documents - Lance Cornwall
          xi.   Insurance Review - Lance Cornwall
          xii.  Mailbox Property Maintenance - Bill King
          xiii.  County Planning Commission Agenda - Lance Cornwall
          xiv.  Community Activities - Mark Ahrenholtz

     Lance Cornwall is to remain head of the Architectural Guidelines committee with Von Mason as ARC trustee.  Other Board members will rotate into the ARC trustee position when Von Mason is out of town.

     6b.  Overview of Bylaws and Architectural Guidelines status
          Barbara Hjelle suggested two options available concerning the legal status of the by-laws and architectural guidelines 1) continue on as the Board has done in the past or 2) ratify the 1982 by-laws when amended by fifty-one percent of the landowners.  Bill King is to discuss the situation with an attorney and discuss it further at the next Board meeting.

7.  Comment and discussion by landowners
     None presented.
    
8  Adjournment
     MOTION made by Mark Ahrenholtz to adjourn the meeting at 9:10 p.m.  SECONDED by Jim Johnson, and the motion carried.
   
 
Carol Clason
Recording Secretary

Minutes - DVLA Annual Meeting 05/15/10

PLEASE NOTE:  THESE DRAFT MINUTES ARE NOT DUE FOR APPROVAL BY THE MEMBERSHIP UNTIL THE 2011 ANNUAL MEETING TO BE HELD IN MAY, 2011.

Draft: Annual Meeting Minutes - May 15, 2010

NOTE: Votes of Annual Meeting
1.    New Board members elected: Jim Johnson, Mark Ahrenholtz
2.    Dues amount approved for upcoming year - $300 (with $15.00 per month late fee on delinquent dues) 

Board Members Attending: Barbara Hjelle, Bill King, Jim Johnson, Von Mason, Lance Cornwall

Landowners: A quorum of 203 was required to conduct the meeting.

The meeting was called to order by President Barbara Hjelle at 8:00am.  The pledge of allegiance was led by Troop 1799, and a prayer was offered by Mark Ahrenholtz.

Approval of the 2009 minutes of the annual meeting was postponed until a quorum of landowners was reached. 

PRESIDENT'S REPORTS:

Babara Hjelle thanked the landowners present for their attendance at this annual meeting.  The Fire Department and Chief Kyle Talbot were thanked for their ongoing contribution to the community for the year.  Lance Cornwall was recognized for his contribution as head of the Architectural Guidelines committee and Alan Strebeck for his work as manager of the burn pile schedule for the year.  Appreciation was expressed for all the landowners who helped prepare for the annual meeting.  In summary, Barbara listed some of the projects addressed by the DVLA and landowners over the past year:
 1)  The SSD was dissolved by the County and the land for the fire house was deeded to the Dammeron Valley Landowners' Association; 
2)  Mac Thomson and Gary Jensen worked on the Community Center and secured a Certificate of Occupancy for the building; 
3)  Landowners are asked to place visible lighted or reflective address numbers in the front of their lots to aid the Fire Department members in locating the residents; 
4)  Sally Musemeche served the better part of the year and had recently resigned.  She was presented a restaurant gift certificate in appreciation of her services.
 5)  If sufficient interest is expressed, an e-mail list will be comprised specifically for DVLA notices only.

Status of the quorum at this point in the meeting was 182 out of the 203 needed.

6)  Envirocare was the landscaper chosen to maintain the park and entrance grounds after bids were solicited from interested companies;
7) Carol Clason was hired to replace Stella Callagee.  She has learned the ropes and augmented the role of the position, bringing professional accounting skills to the job.  She was instrumental in negotiating a new loan for the fire house, reducing the monthly payments and the length of the remaining time on the loan from fifteen years to five years, resulting in a $240,000.00 savings; 8) Anita Painter, who passed away during the past week, was remembered fondly as a long-time member of the Dammeron Valley Landowners' Association;   9) $24,000.00 had already been set aside toward the purchase of a used brush truck for the fire department.  The DVLA Board set aside an additional $6,000.00 in the proposed 2010-2011 budget which will enable the purchase of this truck during the 2010-2011 budget year;  10)  The cash reserve maintained and carried over the 2010-2011 budget year is approximately eighty percent of the budget;  11)  Several landowners are delinquent in their 2008-2009 and 2009-2010 dues.  A suggestion has been made to call these landowners, but this has not been completed in 2009-2010.  12)  Open meetings, beginning in June, 2009, were held to modify the By-Laws and Architectural Guidelines since some past procedures may be questioned due to legal validity.  Landowner input was actively solicited.  Fifty-one percent of landowner approval is needed to modify these documents.  If proposed amendments do not pass with a fifty-one percent approval on the ballot today, the new board may address the issue in 2010-2011. 

Barbara suggested a short adjournment to determine the status of a quorum.  MOTION was made by Sheri Mandell that the Fire Chief's report be given at this time.  Motion was SECONDED by Rick Gustavson, and motion carried.

REPORTS:

--    FIRE CHIEF'S REPORT:

Chief Kyle Talbot indicated it had been a busy year for the Fire Department and expressed appreciation for the many dedicated members who shoulder the load.  Chief Craig Bennett introduced the current members of the Fire Department and announced their certification levels:  Chief Talbot, Craig Bennett, Maciej Szczerbiak, Jim Peterson, Ron Johnson, Jay Workman, Chris Volksen, Mark Ahrenholtz, Kevin Dye, Scott Ballif, J. R. Baird, Kathy Szczerbiak, Kathy Mason, Clint Talbot, Doug Collier, Lance Cornwall, Russ Eardley, Chance Olige, Bill Haag, Tyler Volksen (cadet), and Jordan Hall (cadet).

In response to landowners' questions, Chief Talbot indicated that the military brush truck was not part of the ISO rating criteria.  Rick Johnson asked if the landowners could be informed of any investments that could be made to the Fire Department that would raise the ISO rating; Chief Talbot indicated he would look into that possibility.  The Fire Department personnel must have the express permission of the owner to enter a landowner's property for clean-up purposes.  A county nuisance order can be obtained for those properties that are not maintained and kept free of weeds and debris.  A "typical response" time could not be given for emergencies since fire department personnel are volunteers and are not stationed on duty at the fire house.  Most of the fire fighters must respond from St. George, get into uniform, and continue from there.  The minimum responders to a call are two medical personnel on a medical call and two fire fighters to a fire.  The $300.00 appreciation payment to each qualified fire fighter included in the proposed 2010-2011 will not change the volunteer status of the personnel since it is under the $600.00 limit.  The $2,000.00 hydrant expense listed in the proposed budget is for anticipated expense for hydrant repair.  The training budget was reduced due to the fact that the medic training of approximately $1,000.00 per person is paid for by the fire fighters themselves.  There were only two lightning strikes the past year, and this trend is expected to continue this year.  The trucks are all certified, and the firefighters' equipment is in place.  More involvement with county departments and more opportunities for training and certifications are expected in the next year, although we are in the best shape ever in regard to these issues.  Fire department personnel were called to 14 vehicle accidents in the past year; the jaws of life were used in one of these calls. 

The Fire Department personnel responded to three fires, one of which was a minor attic house fire.  They responded to 53 medical calls, 14 of which were vehicle accidents.  No personal injuries were reported.  Thirty-one fire and medical training sessions were provided in house.  Team members attended six separate trainings out of the area; three firefighters attended EMT certification.

The department still operates six vehicles and one trailer.  A lot of money was spent keeping them ready to respond.  One diesel truck needed extensive repair to its fuel delivery system.

The military vehicle will not meet state inspection tests.  It will be returned to the state sometime this year and will be replaced by a newer brush truck to be purchased with money that the Board has saved from the residuals of payments left over after the Engine was paid off.

The valley fire hydrants have all been flow tested.  If you would like to know the flow in your neighborhood, please contact Chief Talbot.  Please clean weeds around hydrants for faster access to them.  Presently there are ninety-eight hydrants, two with minor problems.

The community was re-evaluated for ISO certification recently.  A lot of work went into preparing for the inspector's visit.  The water company was represented by Randall Richards.  We all feel good about the outcome of the survey.  We will not receive notification of our rating for another few months.

The burn pile has worked out very well this past year, thanks to Alan Strebeck and volunteers.  We will continue to operate it this year as well.  It will be managed by Mac Thomson who will post available dates.

Homeowners may burn on their property through next week; then it will end until fall.

The budget this year includes $3000.00 more for vehicle repair.  The radio line item has been increased because of the National Fire Protection Codes that require each firefighter to have use of a hand-held radio.  More hand-held radios will be purchased.

$5,000.00 is added for the purchase of a used extrication pump and jaws.

Up to $6,000.00 is added for reimbursement of the firefighters for time and personal resources used.
Chief Talbot calculated the average time spent by each firefighter for one year's service, and the monies being proposed for appreciation:  In house and out of area training; duties performed to maintain personal gear, vehicles, pumps, saws, generators, the fire house; hydrant testing; monthly administrative meetings; department office paperwork, etc. = 95 hours per year per firefighter.  The board and officers' intent is to offset the time and resources expended by the firefighters by annually paying them a nominal amount.  The officers have developed a qualification list for the firefighters to meet to be eligible for reimbursement, which includes dues paid on time and good standing on the team (attendance, duties performed).  Payment would be made for the previous year, after the annual meeting.  Payments are $100.00 for the past two years; $200.00 for three years; $300 for four years; and $400 for five or more years' service.  Payment for the past year under these criteria would total $4,200.00.  This is an average of $2.21 per hour for the 1900 total hours spent by twenty firefighters.  Chief Talbot would like to see the monies for this purpose available in each future budget.

Rick Johnson applauded the DVLA Board for dissolving the SSD during the previous year.  In response to a landowner question, Chief Talbot indicated that a replacement of a brush truck this coming year would not affect the ISO rating.

Meeting was adjourned to determine status of quorum.  205 potential ballots met the number needed for a quorum.

There was a short discussion on what constituted a quorum determination.  Barbara Hjelle made a determination that a quorum had been reached for voting purposes, and a MOTION was made to close the discussion, seconded, and the motion carried.

PROPOSED 2010/2011 BUDGET:

There were no further comments or questions regarding the proposed 2010-2011 budget.

TRUSTEE NOMINATIONS  CANDIDATE STATEMENTS:

Barbara Hjelle introduced Jim Johnson, the landowner running for a Board position.  Annie Hune and Mark Ahrenholtz were nominated from the floor as additional candidates, and agreed to accept the nominations.  Barbara gave each candidate a few minutes to introduce themselves and answer questions from the landowners.  She expressed appreciation for their willingness to help serve on the Board.

MOTION was made by Sally Musemeche to close the nominations, and Sheri Mandell SECONDED the motion.  The motion carried.

PROPOSED BY-LAWS AND ARCHITECTURAL GUIDELINES:

After a short discussion on the proposed amendments to the By-Laws, Ken Mandell made a MOTION that the discussion be closed; SECONDED by Sheri Mandell, and the motion carried.

The discussion on the proposed amendments to the Architectural Guidelines was closed by a MOTION by Rick Johnson, SECONDED by Ken Mandell, and the motion carried.

REPORTS (Continued)

--    WATER COMPANY/DEVELOPER:

Brooks Pace presented the water company/developer report.  He announced that Nicki and Randall Richards are the new managers of the Dammeron Valley Water Company.  A SCADA system has been put in place and is being maintained with the help of Bill King.  Presently Trent Bowler is the certified operator for the water company. 

The last development planned for the valley was in 2005.  There are 18 lots available for sale in Pinion Hills, and 280 lots on state land.  It could be a few years before anything happens with the 280 lots.

Brooks encouraged the DVLA Board to try and establish a smaller quorum number requirement.  He indicated he did not vote for the By-Law amendments as proposed on the ballot since they did not address this issue.  He would like to see energy put into incorporating Dammeron Valley, and would cooperate in increasing the initiation fees on new lots to help pay for additional fees incurred in incorporating.

--    ARCHITECTURAL REVIEW:

Lance Cornwall indicated that the Architectural Committee had reviewed and approved 3 homes, 4 garages/barns, 1 green house, 1 pergola, and solar panels during the 2009-2010 year. 

--    FIRE  SAFE  COMMITTEE
Mac Thomson explained the fire safe program in which landowners' hours spent cleaning debris from around their homes and lots are paid back by work completed by the state or by the use of state equipment.  Volunteers are needed to update the Dammeron Valley fire plan book and also to be available at the burn pile during open hours.  Burn pile open hours will be posted on Thursday evenings; the burn pile will be open approximately every other weekend.

DISCUSSION  COMMENTS FROM THE FLOOR:

Comments were given on different ways of establishing a quorum.  One landowner requested that members consider the rights of others when allowing their dogs to run free.  It was announced that one renter whose property has not been appropriately maintained was being evicted that day.

BALLOT RESULTS
Barbara Hjelle announced the balloting results.  The new Board members are Jim Johnson and Mark Ahrenholtz.  The dues amount was approved for $300.00 with a $15.00 per month late fee on delinquent dues.
The budget passed with 180 yes votes; 23 no votes.  The amendments to the By-Laws did not pass with 137 yes votes; 63 no votes.  The amendments to the Architectural Guidelines did not pass with 120 yes votes and 74 no votes.

MOTION was made from the floor to adjourn the meeting.  It was SECONDED by Jim Johnson, and the motion carried.  The meeting was adjourned at 11:40 a.m.

Carol Clason, Recording Secretary

Minutes - DVLA Board Meeting 04/27/10

Draft: Minutes of the DVLA Board Meeting of April 27, 2010

Board Members attending: Barbara Hjelle, Jim Johnson, Bill King, Lance Cornwall    Absent: Von Mason

Monthly DVLA Board Meeting was held at the Fire House.  Five landowners were in attendance.   
President Barbara Hjelle called the meeting to order at 7:00 p.m. 

1.  Approval of agenda
     MOTION made and seconded that the agenda be approved.

2.  Review and approval of the minutes of the March 30, 2010, DVLA Board meeting
     MOTION made by Bill King and seconded by Lance Cornwall to approve the minutes for the March 30, 2010, DVLA Board meeting as submitted.  The motion carried.

3.  Reports
     3a.  President's message           
     Barbara Hjelle indicated that the DVLA needs procedural check lists to be passed on to new Board members for future use.  Presently check lists are being compiled for this purpose.    
     3b.  Financial Report -Carol Clason
     Carol Clason reported that one more landowner paid their delinquent 2009-2010 dues this month.One lot that was on the delinquent list under John and Jean Oakes was returned to the Dammeron Corporation, so no dues have been paid on that lot for 2009-2010.
     $3,600.00 was received from Brooks Pace in payment of the transfer fees of $200 each for the 18 Pinion Hills lots that were recently transferred to a new owner.

    MOTION made and seconded that the financial report be approved.

     3c.  Fire Department Report
     The fire report was presented by Lance Cornwall.  There were no fires the past month and three medical calls.  Two brush trucks needed a total of $700.00 repair.    
     3d.  ARC Report - Lance Cornwall
     Plans were submitted and approved for a new house at Dammeron Valley Heights - lot 4, a new garage at Meadows - Lot 12, and pergola at Canyon Trails - Lot 1 in the past month.  There were requests from Pinion Hills for solar equipment to be installed on the top of a residence and a new garage.
     Barbara Hjelle is to be the ARC trustee until May 15, 2010, after which Bill King and Jim Johnson will fill in.

     4.  Old Business
     4a.  Amended park maintenance contract and bid procedure - Bill King and Lance Cornwall
     Fourteen bids for the 2010 season for the park and entrance maintenance contract were opened and read to those in attendance.  EnviroCare was chosen based on being the lowest bid in compliance with the request for proposals.  Their bid consisted of $300 per month for the park, $30 for the entrances, and $45.00 per hour rate for additional labor.
     MOTION made by Bill King to accept EnviroCare as the subcontractor, seconded by Jim Johnson, and the motion passed.
     Lance is to respond to the participants in the bidding process, notifying the contractor who secured the bid and thanking the others for their interest.
     4b.  Annual meeting planning
     Volunteers were listed for the following duties:
          i.   Purchase restaurant gift certificates of $50.00, provide copies of CCR's, update mailing list, secure name tags and pens - Carol Clason
MOTION was made by Lance Cornwall and seconded by Jim Johnson that $50.00 restaurant gift certificates be presented to retiring DVLA Board members, and the motion carried.  Barbara Hjelle requested that no gift be purchased for her.
          ii.   Sign-in table  CCR table - Kim Ahrenholtz (She will call for volunteers)
          iii.  Telephone calls to all landowners - Donna Geer, Ken Mandell, DVLA Board
          iv.  Table set-up - Volunteers to be at the meeting at 7:00 a.m.
          v.   Clean-up crew - Sherri Mandell
          vi.  Greeter, flag ceremony - Mark Ahrenholtz
          vii.  Invocation - Ken Mandell to ask Al Painter; if he is not available Mark Ahrenholtz to handle
          viii. Ballot boxes, creamers, sugar, cups (hot, cold), stir sticks, napkins, plates - Barbara Hjelle to check community center, or purchase.
          ix.. Ballot counters - (Cyndy Johnson volunteered to arrange for ballot counters after the meeting adjourned.)
          x.   PA system, microphones, tables for Board - Lance Cornwall to call
          xi.  Coffee - Sally Musemeche
          xii. Purchase drinks, OJ, donuts, milk, coffee, tea, cocoa - Barbara Hjelle and Bill King
          xiii.Water (sports coolers, ice) - Cyndy Johnson
          xiv. Circuit breakers and remove fire trucks - Kyle Talbot (Lance Cornwall to e-mail Kyle)
     Board members are to meet Friday evening, May 14, 2010, at 7:00 p.m. to document mailed-in ballots.  This will be an open meeting of the Board so that members can attend to observe the process.
             
5.  New Business
     5a.  Based on prior practice, the majority of new lots sold have paid prorated dues depending upon the month sold.  MOTION made by Lance Cornwall and seconded by Jim Johnson that this be the ongoing practice, and that any landowner who has paid in excess of this be refunded what is due to them.  The motion carried.
     5b.  MOTION made by Lance Cornwall and seconded by Jim Johnson that lots returned to the original developer not be required to pay dues until resold.  The motion carried.

6.  Comment and discussion by landowners
     None presented.
    
7.  Adjournment
     The meeting was adjourned at 8:30 p.m.   
 
Carol Clason
Recording Secretary

Minutes - DVLA Board Meeting 03/30/10

Minutes of the DVLA Board Meeting of March 30, 2010

Board Members attending: Barbara Hjelle, Jim Johnson, Bill King, Lance Cornwall    Absent: Von Mason

Monthly DVLA Board Meeting was held at the Fire House.  Seven landowners were in attendance.   
President Barbara Hjelle called the meeting to order at 7:00 p.m. 

1.  Approval of agenda
MOTION made and seconded that the agenda be approved.

2.  Review and approval of the minutes of the February 23, 2010, and the March 10, 2010, DVLA Board      meetings
MOTION made by Lance Cornwall and seconded by Bill King to approve the minutes for the February 23, 2010, and the March 10, 2010, DVLA Board meetings as submitted.  The motion carried.

3.  Reports
     3a.  President's message           
     Barbara Hjelle indicated that the DVLA Board members had spent considerable time during the past year examining the by-laws and architectural guidelines.  Since approval of fifty-one percent of the DVLA members is required to amend these governing documents, it is hoped that the landowners will study the suggested changes which are being mailed out in the annual meeting packets.  Because questions have been raised as to the validity of the current versions of these documents, we need a clearly approved set of bylaws and guidelines.  These amendments will be voted on at the annual meeting.

     3b.  Financial Report -Carol Clason
     Carol Clason reported that no additional payments were received on delinquent dues from the past two years during the month of March, 2010.  Landowners who had paid only partial payments for the 2009/2010 year were notified in writing that liens will be filed on the remaining amounts owing if not paid by April 30, 2010.  Barbara Hjelle secured bids from printing companies on the cost of one mailing to the landowners.  The result was between $1200 and $1500.  Based on this information, it was recommended that the cost of printing and mailing be increased in next year's budget.
MOTION MADE by Bill King and seconded by Lance Cornwall that the financial report be approved, as submitted.  The motion carried 

     3c.  Fire Department-Kyle Talbot
     Chief Kyle Talbot indicated there were no fires in the past month.  There was one medical call (heart attack).  Currently there are 22 fire fighters on the team, 3 of whom are cadets.  All fire hydrants were tested in March. 

     Open burning is now in effect until May 1, 2010.  Please call Chief Talbot at (435)705-1345 when you are planning to burn.  The young people from the Church of Jesus Christ of Latter-Day Saints were outside pulling weeds, but were having a difficult time doing it due to the winds and bad weather.  Four more hand automatic sand fillers were purchased.  Alan Strebeck has resigned as the manager of the burn pile.  Barbara Hjelle noted that Alan has performed a valuable service to the Valley, and we should all express our thanks to him.  The personnel of the fire department will try to keep it open for another year, but A  NEW  MEMBER  IS  NEEDED  TO VOLUNTEER  TO  TAKE  OVER  COMPLETE RESPONSIBILITY  FOR  MANAGING  THE  OPERATION.  That volunteer would need to open the gates and make sure the volunteers who are manning the burn pile are there when scheduled.  Landowners can temporarily call Chief Talbot to arrange to open the pile.  If no volunteer comes forward, the burn pile will close.

     The printer at the fire department gave out in March.  If anyone has one they would like to donate, it would be appreciated.  It would need to have a flat top for scanning capabilities.

     The ISO review took place March 29 and 30.  Personnel examined all records, training reports, vehicle titles, repair records, hoses, water company records, tanks, pumps, hydrants.  All trucks met their requirements.  One afternoon was spent testing hydrants.  The only problem that surfaced was the fact that when spinning the wrench to open/close the hydrants, the wrench was hitting the concrete pads underneath.  It will be up to six months before the review comes back to the fire department. It is hoped that the rating will continue to be high enough to keep insurance rates lower in the Valley than would otherwise be the case.
     
     3d.  ARC Report - Lance Cornwall
     A set of plans for a privacy fence were reviewed by the committee in March.

4.  Old Business
     4a.  Amended park maintenance contract and bid procedure - Bill King and Lance Cornwall
Regarding the draft contract that was submitted, one change was suggested - that the four entrances (eight corners) need to be included in the areas to be maintained by the sub-contractor. 
MOTION MADE by Bill King that the contract be accepted, including the change.  Seconded by Lance Cornwall, and the motion carried.  Lance is to send out the notices requesting bids.  The notice and amended contract are to be e-mailed to Carol Clason so that she can place them on the DVLA letterhead.  Anyone who wants to suggest a sub-contractor is to contact Lance Cornwall for inclusion on the mailing list.

     4b.  Annual meeting planning
      i.    Budget - Every fire fighter is required to have a hand-held operator, and that requirement is reflected in this year's budget request.  Barbara Hjelle asked if the board wanted to further discuss a discretionary fund for the Chief to be able to reward the fire fighters for their service (for example, $300 per each fire fighter who is current with his/her DVLA dues and meets Chief Talbot's requirements for the team) to follow up on the last budget discussion.  The firefighters work very hard in their volunteer efforts, resulting in substantial savings to the landowners on fire insurance.  The appreciation line item was established at $6900.

     Bill King asked if the budget item for vehicle maintenance for the fire department was realistic, in light of the spending on that line item in prior years.  The line item was increased to $7,500 to more accurately reflect prior spending.

     Barbara noted that the line item for salary for the secretary/treasurer is at $6,000, which would provide for a raise to $500 per month from the current salary of $300 per month.  She noted that Carol Clason provides highly valued skills in accounting as a professional, and that the work load is substantial, especially during the time of preparation for the annual meeting and for dues collection.  She suggested that it is important to keep this salary at some reasonable minimum in order to retain qualified people, since they cannot be paid for extra work they do that is not covered by the baseline salary.

     A contingency reserve was set at $8,525.

     The dues would remain at $300 per landowner.
  
MOTION MADE by Lance Cornwall to accept the budget as proposed.  It was seconded by Jim Johnson, and the motion passed.

     ii.   Board candidates - If anyone is interested in being a candidate for the Board, please let the DVLA Board know.  Jim Johnson, who has volunteered to be a candidate, is to furnish a short biography to be published.  The Board discussed giving gift certificates to retiring Board members, in place of plaques. 

     iii.  Mailing packets - Board members and volunteers are to meet Thursday evening at 6:00 p.m. to stuff envelops for mailing the annual meeting packets.

     4c.  Update on enforcement issues
Regarding the rocks and vehicles on the property on North Old Farms Road, most of the vehicles are gone.  The rocks have not been removed, and this property will remain on the agenda for examination for the next meeting.  Lance Cornwall approached the renter of the property that needs cleaning.  She indicated she "would work on it".  The telephone contact information for the landowner of that property is not current, so Lance was unable to contact him/her.

     4d.  Discussion on payment of fees due under protective covenants upon sale of 18 Pinion Hills lots
Brooks Pace has agreed to pay the $200 per lot transfer fee ($3600) now and to guarantee that the dues will be paid upon the lot sales from the current owner to the next purchaser.  Barbara recommended, given the bulk sale of the lots, Brooks' promise to pay the $3600 up front and his representation that he has transferred his rights to his purchaser to delay the payment of dues until the lot sale, that the Board accept his offer. 
MOTION MADE by Lance Cornwall to rescind the original motion that liens be placed on the 18 lots if the transfer fees and dues were not paid upon the original sale of the lots.  Seconded by Jim Johnson, and the motion carried.
MOTION MADE by Lance Cornwall that the agreement as proposed by Brooks Pace be accepted.  Seconded by Jim Johnson, and the motion carried.

5.  New Business
     Discussion of standards for privacy walls, request for approval of block wall enclosing approximately 5,500 square feet area - Approval has been requested for a solid block privacy wall that would surround the back yard at Lot 16, Canyon Trails.  The wall would be built of aesthetically pleasing block that would blend with its surroundings, and trees left on the property that would help cover the wall.  The main consideration in this request is whether the wall, as proposed, can be interpreted in accordance with the architectural guidelines as in "close proximity to the house", which is the central consideration in approving construction of a privacy wall in the valley.  The size of this privacy wall could make it a "precedent-setting" decision.  Ryan Anderson stated that there are a number of other solid fences or walls in the valley that are similar in nature to this one, which is planned to provide privacy and protection for a swimming pool.  The Board members decided to view the property before a final vote on the issue was taken.

6.  Adjournment
     The meeting was adjourned at 10:20 p.m. to be reconvened at 11:30 a.m. on Wednesday, March 31, 2010, at Lot 16, Canyon Trails, for further consideration of the request for approval of a block privacy wall on the property.   
 
Carol Clason
Recording Secretary  

The Board reconvened on the site of Lot 16 Canyon Trails on Wednesday, March 31, at 11:30 a.m.   In attendance were Barbara Hjelle, Lance Cornwall and Jim Johnson, as well as the lot owners.  Those present walked the area and examined the proposed location of the residence, swimming pool and wall.  They also discussed the idea of looking at the block wall on a nearby lot.  After the discussion, the lot owners stated that they would reconsider their plans in light of the discussion and let Lance Cornwall know if they decided to amend the plans.  The meeting was adjourned to be reconvened after the lot owners submitted final proposed plans.
The Board reconvened at the Community Center at 6:00 p.m. April 8.  In attendance were Barbara Hjelle, Lance Cornwall, Bill King and Von Mason.  The owners of lot 16 Canyon Trails had amended their proposal by lowering the height of the block wall to five feet and limiting the extent of the solid wall to end just past the swimming pool on each side.  From that point, the wall would no longer be solid but would have a 2' 8" course of split face block with wrought iron extending another 2'-4" feet above, to a final height of 5'0".  After lengthy discussion Lance Cornwall moved to approve the wall as proposed based upon the following factors that render the wall as designed in this location appropriate.  Bill King seconded the motion and passed unanimously.  The factors considered in approving the wall as designed included the following.
--    The lot owners worked constructively with the board to find a solution that would address concerns regarding their design and made changes to accommodate concerns expressed by the board.
--    The lot is sloped downward from the front, with a "berm"at the front that limits the view of the rear of the lot from the street.
--    The view of the lot is limited from anywhere but the street and immediately adjacent lots so the wall as proposed will not block views of surrounding scenery viewed from a distance.
--    The wall is attached to the house and extends only so far as necessary to provide privacy between the house and the swimming pool on both sides.
--    The wall is well within the setbacks specified for the lot.
--    The wall is to the rear of the house, not in front.
--    The owners are planning on landscaping around the solid portion of the wall with lilacs or similar vegetation which will provide a screen.
--    The surrounding landscape has native trees that will partially hide the wall from view.
--    The wall will be split face block, with the color designed to blend with the surrounding soil color.
--    The wall does not form a solid line with the walls of the house, thereby avoiding a "compound" appearance.
--    The footprint of the house and wall are not excessive in comparison to other structures that would normally be permitted on the lot.
--    A solid wall of similar dimensions was approved for a lot nearby.