Draft Minutes of the Monthly DVLA Board Meeting of August 26, 2014
The monthly DVLA Board Meeting was held at the Fire
House. Twelve landowners were in attendance.
Board Members attending: Robert Allan, A.B. Johnson, Joel Burnham, Ken
Mandell,
Absent: Craig Meyocks
1. President Robert Allan called the monthly
board meeting of the Dammeron Valley Landowners’ Association to order at 7:04 p.m.
on Tuesday evening, August 26, 2014.
2. Joel Burnham led the pledge of allegiance to
the flag.
3. Approval of the agenda:
A MOTION
was made by Ken Mandell that the agenda be approved. SECONDED by Joel Burnham, and the motion
carried.
4. Review & approval of the minutes of the July
29, 2014, monthly DVLA Board meeting:
A MOTION was made by Joel Burnham that the
minutes for the July 29, 2014, monthly DVLA Board meeting be approved. The motion was SECONDED by A.B. Johnson, and
the motion carried.
5. Reports:
a. Fire Department Report – Chief Maciej
Szczerbiak
Due to the absence of the Fire Chief, no
activities were reported for the previous month.
b. Financial/Secretarial Report – Carol Clason
and A. B. Johnson
There were no unusual items on which to
comment in the financial statements for this month. There are forty-eight landowners to date who
have not paid their 2014-15 dues of $60.
Five of these files belong to the HOA attorney for collection; three
files need to be sent to the attorney now as the landowners are owing for
several years; they owe close to $1,000; and they have been given a final
notice in May of this year. All of the
remaining landowners who are still delinquent with their dues have been given a
final notice stating that late fees continue to accrue and that their file will
be turned over to an attorney if not paid within the next thirty days. A report has been given to the board members
in their packets this evening listing this information.
A.
B. Johnson MADE A MOTION that the financial reports be accepted as submitted. Joel Burnham SECONDED THE MOTION, and the
motion carried.
c.
Architectural review committee report – Ken Mandell
The
following items were completed during the previous month: Two new homes on lots CT-17 and OFSO-2; a
three-rail fence at CT-15, a shade bar at OF2-22, a storage shed at OF-17, a
window remodel at PHIII-37, a horse shelter at ME-07, and a pool and safety
fence at CT-15.
d. Social/Insurance – Craig Meyocks
No activity reported under social or insurance
items due to absence of the committee head.
e.
Public Properties/SSD Liaison – Craig Meyocks
No activity
reported under public properties’ issues due to the absence of the committee
head.
6. New Business:
a.
Dammeron Valley Incorporation feasibility study – Bob Allan
After visiting several unincorporated
areas and discussing with others what it would take to incorporate, Bob Allan
indicated he was not encouraged by the fact that Dammeron Valley should
incorporate. County personnel will be
contacted with a request that a feasibility study be conducted on this issue
with the thought that it be available by the next DVLA annual meeting. One landowner indicated the cost of road
maintenance and the hiring of a law enforcement personnel would fall to the
landowners in case of incorporation.
b. Secretarial
position status – A.B. Johnson
Approximately twenty-five applications have been received
for the position. Bob Allan and A.B. Johnson will chose approximately six
persons to interview from those applications.
c. Discuss the use
of reserve funds for unbudgeted projects – Bob Allan
Several projects in which landowners have expressed
interest are entrance beautification, funding community social events, and park
improvement. Brooks Pace has offered to
front $2,500 for beautification of the entrances if the DVLA will support this
effort. It was determined that the Board does not have the authority to spend
monies outside the approved budget, but can use the reserve monies from within
the budget. The Board members expressed
their desire to receive as much input from landowners as possible with a view
to funding projects that affect community members as a whole.
d. Dammeron Valley
highway entrance beautification status – Joel Burnham
A proposed suggestion for the entrance beautification has
been desert landscaping within a two-tiered wall, no higher than three feet,
with signage located on the top. The
present wooden signs are a little worn, but could be used. Also rock signage at each entrance (of which
there are eight) could be built instead, with the possibility of one light on
each sign facing downward. Ken Mandell
MADE A MOTION that the DVLA board members move forward on this project keeping
the cost of the project under $6,000.00.
Joel Burnham SECONDED THE MOTION, and the motion carried.
e. Committee for
community park improvements – Bob Allan
Several persons who are interested in the community park
improvement have contacted Bob Allan about helping with this project. Craig Meyocks was appointed by Bob Allan to
oversee this committee, with further action being deferred to next month’s
board meeting
f. Dammeron Valley
Fall Festival, September 20, at the park – Bob Allan/Karen Sharkey
Part of the fall festival includes fund raising for the
park improvement. Meat is being donated and will come in Dutch ovens. The rest of the meal is pot luck plus a
donation of bakery goods for the bake sale from whomever wishes to
participate. According to Karen Sharkey,
who is heading the fall festival committee, there will be a silent auction and
a chance for anyone wishing to set up a booth to display crafts or items for
sale. The cost for the booth would be a
donation to the silent auction. There
will be a bounce house and a slide for children that will cost about $157 to
rent. Face painting, bubble blowing, and
a live band, plus residents filling in during breaks by the band, will be part
of the evening’s activities. Bob Allan MADE A MOTION that the DVLA fund the
fall festival which is presently $157 for the bounce house and $400 for the
live band (up to $600). IT WAS SECONDED
by Joel Burnham. Three Ayes passed the
motion, with one Nay from the board members.
g. Community Center use and improvements - Bob Allan
In determining what monies might be available for the
community center improvements, it was noted that $721.16 in recycling monies
from the county was received in the spring of 2014 and was in payment for the
year 2013. Also, for the fiscal year
2013-14, electricity costs for the community center were $657.72 for the year
and maintenance/repair costs were $236.43.
The rent received for regularly scheduled meetings was $1,035.50,
meaning that the community center is paying for its own expenses. This leaves any budgeted monies for the
community center available for improvement, if no other major expenses appear
during the year. A. B. Johnson is to
complete a feasibility study to determine the improvements needed and what
their costs would be.
7. Old Business:
a. DVLA dues late fee letter status
According to the secretary’s report, all final dues
invoices have been mailed and all landowners delinquent in paying this year’s
dues have been notified.
8. Public Comments and Discussion
No additional comments offered.
9. Adjournment:
A MOTION WAS MADE by Ken Mandell to
adjourn the meeting at 8:30 p.m. It was
SECONDED by A. B. Johnson, and the meeting adjourned.
Carol Clason,
Recording Secretary
