Draft: Minutes of the DVLA Board Meeting of May 26, 2009
Board Members attending: Barbara Hjelle, Sally Musemeche, Bill King, Lance Cornwall, Von Mason
Meeting was held at Fire House. Nine landowners were in attendance.
President Barbara Hjelle called the meeting to order at 7:03 p.m.
1. Approval of agenda
MOTION was made by Lance Cornwall to approve the agenda for May 26, 2009, as submitted. Bill King seconded the motion, and the motion passed.
2. Review and approve minutes of the May 19 special meeting and the April 28 regular meeting
MOTION made by Bill King to approve the minutes for the May 19, 2009 Special DVLA Board meeting as amended. Seconded by Lance Cornwall, and the motion carried.
MOTION made by Sally Musemeche to approve the minutes for the April 28, 2009, DVLA Board meeting. Seconded by Barbara Hjelle, and the motion carried.
3. President's message
Barbara Hjelle indicated the order in which participants would be asked to speak - starting at her right, each Board member would have a chance to comment, and then the topic would be opened up for others who wanted to speak.
4. Review financial reports -Carol Clason
Carol Clason, Treasurer, reported that invoices were being mailed Friday, May 29, 2009, listing the 2009-2010 dues which will be due by June 30, 2009. The major expenses in May had to do with the printing and mailing costs for the annual meeting and invoices.
MOTION was made by Lance Cornwall to accept the financial report for filing. The motion was seconded by Sally Musemeche and was passed.
MOTION made by Bill King to expand the financial statements to include dues collected and dues in arrears. Seconded by Sally Musemeche, and the motion carried.
5. Reports:
a. Fire Department
No one was present from the fire department to submit the monthly report.
b. ARC - Trustee Assignments: May - Barbara Hjelle, June-Sally Musemeche
i. Trustee Assignments - There was no activity over the past month to report. The future trustee assignments will be decided at the monthly June DVLA Board meeting.
ii. ARC - Lance Cornwall to be ARC Chairman for one more year.
6. Architectural Review
a. Lot 22, Meadows, fence/privacy wall request
Discussion on the fence/privacy wall request regarding the fact that it would be a solid fence and possibly a perimeter fence, other than a privacy wall.
MOTION by Sally Musemeche to disapprove the fence/privacy wall request as submitted. Seconded by Bill King, and the motion carried. (Lance recused.)
b. Lot 53, Farms, new addition request
Discussion concerning the prohibition of two residential structures on one lot. Also no building can be less than 1200 sq. ft.
MOTION by Bill King to reject the request for an addition as submitted. Seconded by Sally Musemeche, and the vote carried.
7. New Business:
a. Trustee Assignments
i. Environmental Resource Matters
a) Weeds - Von Mason will help with weed calendar
b) Burn pile - Alan Strebeck will continue to manage
c) Highway cleanup - Rick Smith
d) Entrance maintenance - Previous landscaper to be contacted
by Barbara Hjelle regarding contract.
ii. Community Relations - Sally Musemeche
a) Web site - Oversight by Bill King
b) Community Center - Sally Musemeche
iii. Administrative Matters
a) Governing Documents - Barbara Hjelle
b) Insurance Review
b. Dammeron Valley SSD changes by Washington County
MOTION made by Von Mason to request the county to dissolve the SSD. Seconded by Bill King, and the motion carried.
c. Vote on Complaint Process Developed by the CCR Violations Referral Committee
MOTION by Von Mason to accept the process and forms as developed by the committee for the next ninety days subject to review at that time. Bill King seconded the motion; motion carried.
8. Comment and Discussion by Landowners
a. Prior to each regularly scheduled monthly DVLA Board meeting, a working meeting will commence at 6:00 p.m. to examine the governing documents of the DVLA.
b. MOTION made by Barbara Hjelle to send non-DVLA member letters regarding donations, as amended. Lance Cornwall seconded the motion, and it carried.
9. Adjournment
Meeting was adjourned at 9:15 p.m.
Carol Clason
Recording Secretary
Tuesday, May 26, 2009
Tuesday, May 19, 2009
Minutes - DVLA Board Meeting 05/19/09
Minutes of the Special DVLA Board Meeting of May 19, 2009
Board Members attending: Barbara Hjelle, Sally Musemeche, Von Mason, Lance Cornwall, Bill King
Meeting held at Fire House.
Two landowners were in attendance.
Sally Musemeche, as previous vice chair, called the meeting to order at 7:04pm.
1.) Election of Officers:
Sally Musemeche welcomed the new Board members and presented an overview of the duties of the Chair. Existing policy has been for the Board to not go beyond legitimate DVLA matters and to limit the agenda to decisions on DVLA matters. There is an agenda item at the end of every DVLA Board meeting for public comment and discussion; such issues can be discussed but will not be voted upon if not included in the agenda for that meeting. The process of submitting a landowner's concern as presented by Sally Musemeche at the March board meeting was reviewed. At this point the secretary was asked to look at minutes to verify that the Board had approved this process at a DVLA Board meeting.
Also, current Rules of the Board of Trustees are needed for everyone's DVLA book.
Barbara Hjelle accepted the unanimous vote to be Chair for one year. Bill King accepted the unanimous vote to be Vice Chair for one year.
2.) Consideration of Trustee Projects:
Listing of previous trustee projects was presented by Barbara Hjelle. These included:
* Weeds
* Burn Pile (Alan Strebeck has offered to continue managing.)
* Flooding
* Dead Trees (Cyndy Johnson offered to continue with this task.)
* Highway Cleanup
* Recycling (This is set up.)
* Entrance Maintenance
* Web Site
* Community Center (Sally Musemeche offered to continue managing.)
* Governing Documents (Barbara Hjelle offered to manage this.)
* Insurance Review (Mike Barker has offered to continue helping with this.)
Assignments will be determined at the DVLA Board meeting on May 26, 2009, after consideration by each individual on the Board.
Barbara Hjelle proposed for consideration that an extra monthly meeting be held to re-evaluate the by-laws and other guidelines.
Other agenda items for the May 26, 2009, meeting would be the ARC Chair; the initiation of an additional monthly meeting on governing documentations; Board communications; Board assignments; Lot 22 Meadows, fence/privacy wall request; and the Lot 53, Farms, new addition request.
MOTION made by Sally Musemeche to adjourn the meeting. Seconded by Lance Cornwall, and the motion carried. Meeting as adjourned at 8:25 p.m.
Carol Clason
Recording Secretary
Board Members attending: Barbara Hjelle, Sally Musemeche, Von Mason, Lance Cornwall, Bill King
Meeting held at Fire House.
Two landowners were in attendance.
Sally Musemeche, as previous vice chair, called the meeting to order at 7:04pm.
1.) Election of Officers:
Sally Musemeche welcomed the new Board members and presented an overview of the duties of the Chair. Existing policy has been for the Board to not go beyond legitimate DVLA matters and to limit the agenda to decisions on DVLA matters. There is an agenda item at the end of every DVLA Board meeting for public comment and discussion; such issues can be discussed but will not be voted upon if not included in the agenda for that meeting. The process of submitting a landowner's concern as presented by Sally Musemeche at the March board meeting was reviewed. At this point the secretary was asked to look at minutes to verify that the Board had approved this process at a DVLA Board meeting.
Also, current Rules of the Board of Trustees are needed for everyone's DVLA book.
Barbara Hjelle accepted the unanimous vote to be Chair for one year. Bill King accepted the unanimous vote to be Vice Chair for one year.
2.) Consideration of Trustee Projects:
Listing of previous trustee projects was presented by Barbara Hjelle. These included:
* Weeds
* Burn Pile (Alan Strebeck has offered to continue managing.)
* Flooding
* Dead Trees (Cyndy Johnson offered to continue with this task.)
* Highway Cleanup
* Recycling (This is set up.)
* Entrance Maintenance
* Web Site
* Community Center (Sally Musemeche offered to continue managing.)
* Governing Documents (Barbara Hjelle offered to manage this.)
* Insurance Review (Mike Barker has offered to continue helping with this.)
Assignments will be determined at the DVLA Board meeting on May 26, 2009, after consideration by each individual on the Board.
Barbara Hjelle proposed for consideration that an extra monthly meeting be held to re-evaluate the by-laws and other guidelines.
Other agenda items for the May 26, 2009, meeting would be the ARC Chair; the initiation of an additional monthly meeting on governing documentations; Board communications; Board assignments; Lot 22 Meadows, fence/privacy wall request; and the Lot 53, Farms, new addition request.
MOTION made by Sally Musemeche to adjourn the meeting. Seconded by Lance Cornwall, and the motion carried. Meeting as adjourned at 8:25 p.m.
Carol Clason
Recording Secretary
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