THESE MINUTES WERE APPROVED AT THE MAY 2008 ANNUAL MEETING
Annual Meeting Minutes - May 19, 2007
NOTE: Votes of Annual Meeting
1. New Board members elected: Mike Barker, Cyndy Johnson, and Alan Strebeck
2. Dues amount approved for upcoming year - $270
Board Members Attending: Cyndy Johnson, Bob Hayden, Sue Elmes, Jerry Yurek, Crystal Phillips
Landowners: A quorum of 197 was required to conduct the meeting and 208 landowners were signed in as present - either in person or represented by proxy.
The meeting was called to order by President, Cyndy Johnson at 8:00am. The pledge of allegiance was led by James Lee and a prayer was offered by Jim Petersen.
Karen Sharkey thanked the many volunteers who were helping with the meeting. She acknowledged Daylight Donuts who had supplied the refreshments. Karen noted that John Burns is working to get "neighborhood watch" off the ground. There are numerous subdivisions and at least two volunteers from each subdivision are needed. Those interested in volunteering can contact Karen Sharkey.
Crystal Phillips acknowledged outgoing Board members Sue Elmes, Bob Hayden and Cyndy Johnson. They were all presented with plaques of appreciation. She also thanked Gary Jensen for his efforts as chair of the Architectural Review Committee.
Cyndy Johnson said that the current Board had close to 100% attendance of the board members to all Board meetings. She appreciated the board members for being there. She spoke of the spirit of volunteerism in the Valley. Volunteers not only save the DVLA money but the Valley takes on ownership of the projects. Cyndy highlighted a number of major projects from the past year both completed and ongoing:
1. The park is progressing thanks to donations from the first annual "Christmas Fund" and a donation from Brooks Pace. A new pavilion will be up soon. In the future the plan is to put down a concrete floor and add outdoor lighting.
2. This year there has been 100% payment towards fire protection by non-DVLA lot owners.
3. The DVLA has been trying to dissolve the current SSD structure which includes more than fire protection. The County has advised that this will be done when the waste water SSD is established.
4. There is a new highway clean-up coordinator - Robyn Vaughn.
5. The DVLA explored the establishment of ATV use rules for Valley roads. Following landowner feedback, this effort was not pursued.
Cyndy encouraged all landowners to attend the monthly Board meetings.
Trustees/ARC Reports:
Cyndy Johnson said that her goal over the past year has been to get to know people throughout the Valley. She has enjoyed the effort.
Bob Hayden said that he has been happy for the opportunity to serve the community as a Board member for the past two years. He encouraged everyone to get involved in Valley matters and also to attend the monthly Board meetings.
Crystal Phillips reported on remodeling of the Community Center. Much has been done but there are still some major interior and exterior projects. She acknowledged the volunteers who have been helping with the effort.
Sue Elmes reported that she had been working on sign control. Sue encouraged landowners to volunteer. Volunteers are especially needed in the fire department.
Jerry Yurek reported on the fire safe committee and introduced Mac Thomson who helps lead that effort. The committee is in need of volunteers. The Valley receives in-kind credit from the State for landowner work done to create defensible space around their homes. Landowners were urged to complete the forms which can be found near the mailboxes and return them to Mac Thomson or Karen Sharkey. Ned Cordery has put together a video on the fire safe effort, copies are being given to every landowner in the DVLA. A landowner asked if invoices need to be attached to the fire safe forms. No - only a best guesstimate needs to be put onto the form.
Cyndy Johnson introduced Lance Cornwall the new ARC Chair. Lance thanked Jan Yergensen for her service as the interim chairperson. Lance said that his committee is making every effort to follow the guidelines.
APPROVE 2006 MINUTES
MOTION was made by Jerry Yurek to accept the minutes of the 2006 Annual Meeting. Bob Hayden seconded the motion. The motion was passed.
PROPOSED 2007/2008 BUDGET
Cyndy Johnson presented the 2007-08 budget which keeps the dues at $270/year.
INTRODUTION OF BOARD CANDIDATES/MOTIONS FROM THE FLOOR
The candidates for the Board are: Mike Barker, Sue Elmes, Cyndy Johnson, Mike Slattery and Alan Strebeck. There were no additional nominations or motions from the floor. As a quorum had been obtained, the completed ballots were collected.
FIRE CHIEF's REPORT
Chief Talbot gave the report for the fire department. He thanked the Board for their support. He had the volunteers in attendance stand to be acknowledged. He asked the landowners for help in recruiting more volunteers. There are currently 20 volunteers on the team but the department needs more like 30.
Over the past year the department has responded to 37 medical calls, one structure fire and 10 wild land fires. There were no injuries to the volunteers or damage to the equipment.
There are six vehicles and a trailer in the department's fleet. During the past year the engine on the big pumper failed when out on a medical call. It cost $18,000 to rebuild the engine. The department has a new vehicle - a suburban which is used for medical calls. The department has also purchased an enclosed trailer which can carry extra equipment to the scene of a fire.
Chief Talbot thanked Mac Thomson and the fire safe council for their efforts. The in-kind support has provided fire lines around the community, work which was done by the state. This has given the department a barrier of defense in the event of a wild land fire.
The Chief said that homes in the Valley have been rated as to their defensibility. The types of fires we have in this area run fast and fire fighters have a very short period of time to determine if a home is defensible. Bud Balagna from the department will come out to a landowner's home and help determine what is needed to make the lot defensible.
The Chief thanked Jay and Darby Bradley for their donation of $1,000 to the department this year. This contribution was used to outfit the new rescue vehicle.
The burn pile is going to be fenced off and closed for the summer. This is because of the problems with the types of illegal materials being dumped there. There is also the proximity to homes in the Canyon Trails subdivision. The Chief said the days of the burn pile are probably limited. The area will be reopened starting in the fall on a special Saturday schedule for dumping of allowable natural materials.
The Chief talked about the department's involvement in wild land fire fighting over the past several years. The department has been paid over $50,000 for helping to fight fires on state and federal lands. The decision of the department has been to scale back this effort in the coming year. The department will stay close to home responding to fires along highway 18.
WATER COMPANY & DEVELOPER'S REPORT
Brooks Pace reported for the Water Company. Carole Thorpe is developing an email list to notify water customers of planned outages. She has 50 names and email addresses so far. This is not meant to replace Karen Sharkey's email alert list but to enhance it.
Brooks encouraged landowners to call if they have any problems with their water. He also urged landowners to help keep fire hydrants near their homes clear of vegetation.
Concerning development Brooks Pace said that the state has 560 acres of school trust lands in the area that are for sale. Of that amount about 160 acres are developable. He will be looking into the land with a plan of developing a 64 lot subdivision of 2 ½ acres per lot. The BLM also has about 2,000 acres west of Dammeron Valley that is going to be offered for sale. The BLM land does not have water. As water is brought up by the Water Conservancy via a pipeline, this land will become developable. Brooks is talking with the BLM about taking this land out of contention for future development. Brooks encouraged landowners to participate in the Vision Dixie meetings.
A landowner asked about the leach field plans. Brooks said that a special sewer SSD was being created by the County. It is not clear which system will be built in the Valley. He talked about possible systems to be put in and said that if run correctly, a system will not smell.
BALLOT RESULTS
Following Brooks' presentation Karen Sharkey announced the balloting results. New Board members: Cyndy Johnson, Mike Barker and Alan Strebeck. Dues amount approved for upcoming year - $270.
MOTION was made from the floor to adjourn the meeting. The motion was seconded. The meeting was adjourned at 10:30am.
Stella Callagee, Recording Secretary
