Draft Minutes of the DVLA Board Meeting of February 22, 2011
Monthly DVLA Board Meeting was held at the Fire House. Seven landowners were in attendance.
Board Members attending: Lance Cornwall, Mark Ahrenholtz, Bill King, Von Mason
Absent: Jim Johnson
President Lance Cornwall called the meeting to order at 7:00 p.m.
1. Approval of the agenda:
MOTION made by Mark Ahrenholtz and SECONDED by Bill King that the agenda be approved. Motion carried.
2. Review and approval of the minutes of the January 25, 2011, monthly DVLA Board meeting.
MOTION was made by Mark Ahrenholtz to approve the January 25, 2011, monthly DVLA Board meeting minutes. SECONDED by Bill King, and the motion carried.
3. Presentation by Jenifer Windward, Recycling Coordinator for Washington County
Presently there are 45 recycling sites in Washington County, 3 sites in Zion, 1 site in Kolob, and 6 sites in Cedar City. There are 2 sites (1 at Albertsons and 1 at Harmons) which collect cardboard. During 2009 - 1,723,295 pounds were collected and $39,282.40 was earned through the sale of commodities. In comparison in 2010 - 2,631,307 pounds were collected, and $72,550.77 was earned. Each city and town indicates how recycling monies are used, and Jenifer asked that the Board consider how they would like the use of the monies listed for Dammeron Valley. In 2009, based on population, Dammeron Valley received $174.55. In 2010 rebates were figured on the number of pounds collected, and in that year, Dammeron Valley earned $1,806.51. Jenifer presented the Board with a check for $1,981.06 which included payment for both years. She informed those present that the County can place a placard at the bin site stating, "When you recycle at this site, monies returned go to "˜such and such a project'". At the next monthly DVLA board meeting, the board members would like ideas from the landowners on how to use this money for the park. The amount of monies returned to Dammeron Valley indicates that residents here are active in participating in the program and contribute much more than the average shown by the County as a whole. Electronic recycling is available at the County land fill during open hours of operation. Washington County has two hazardous waste collection days during the year where residents can dispose of such items as aerosol cans, batteries, fuel, herbicides, paint, paint thinners, medical waster, tires, propane, oils, etc. Information on the specific day in April that it is to be held will be disseminated to residents through the e-mail list, the minutes, and the bulletin board. Jenifer is available to speak about the recycling program at church groups, chamber of commerce, rotary clubs, etc. She thanked the residents of Dammeron Valley for their participation and indicated that the landowners who call in when care is needed at the bins help County personnel take care of the site.
4. Old Business:
a. Update on the status of Bylaws and Architectural Guidelines proposed amendments
A letter has been written by Mark Ahrenholtz to include with the mail-in ballot to vote on the proposed by-law amendments. This mailing will allow the landowners the opportunity to mail in their ballot any time before the annual meeting or to submit it at the annual meeting. A meeting was set for Tuesday, March 1, 2011, at 6:00 p.m. to finalize planning for the mail-out.
The date for the annual meeting this summer was set at Saturday, May, 14, 2011. Mrs. Yergensen volunteered to handle the refreshments for the annual meeting.
The amendments to the Architectural Guidelines were approved by the majority of the quorum present at the 2010 annual meeting. Bill King MADE A MOTION that the majority vote of the quorum present at the annual meeting be accepted in favor of adopting the current Architectural Guidelines as amended. The motion was SECONDED by Lance Cornwall, and the motion carried. (Out of votes submitted at the annual meeting concerning the Architectural Guidelines, 120 landowners voted in favor of the amended guidelines, and 74 were against.)
5. New Business
a. Update on commercial facility at 812 Wild Herb Road
At the last informal meeting held by landowners to discuss the rehabilitation center scheduled to be operated at 812 Wild Herb Road, it was decided that Attorney Mitchell would forward a letter to the owners of the property requesting a seven day deadline for a response. That letter has been sent, and no further action is in process awaiting a response.
b. Budget Discussion in Preparation for Annual Meeting
A proposed 2011-12 budget, including Chief Talbot's information, was projected on the wall for reference when addressing each budgeted item. The proposed figures were estimated using figures from this year on monies spent thus far. Mark Ahrenholtz indicated he would like to see $10,000 included in the budget that would be available for building and grounds maintenance due to ongoing deterioration due to use. This would include asphalt sealing, restriping, painting, landscaping, building maintenance, etc. The east and north sides especially need work; sidewalks are tilting due to dirt washing out from underneath. Exterior door frames need paint; outside wood needs staining. He also would like to see $1,000 set aside for purchase of folding chairs and tables for the community center.
Regarding insurances, members of the Board and Chief Talbot requested that policies be examined to verify that all board members, the secretary/treasurer and the chief are covered from any liability resulting from carrying out their duties for the association.
The bottom-line figures of the proposed 2011-12 budget resulted in the recommendation that the current dues' figure of $300 annually per landowner be maintained. Mark Ahrenholtz MADE A MOTION that annual dues be maintained at $300. Bill King SECONDED the motion, and the motion carried.
6. Reports:
a. Fire Department Report by Chief Talbot
Medical calls were answered at Gunlock, Diamond Valley, and Central during the month. There were no fires. One new fire fighter, Jeff Andrews, joined the department. Many thanks was given to Mark and Kim Ahrenholtz for organizing the kitchen and purchasing storage food for the department.
The Chevrolet Blazer is a state-owned vehicle and will be returned to the state shortly. Brush II remains down while having a new engine installed. Brush III is torn down, being painted at this time. The new command vehicle is ready, just needs stocking. The new vehicles allow better communication with the command vehicle, and more medical equipment will be available in each vehicle. The new Brush III truck is going to be a backup structure engine, and emergency call/medical call vehicle. It will have extraction equipment on it. This community is first in mind when equipping these vehicles so extraction equipment, medical equipment and other emergency equipment will be available when needed.
Recertification was just completed for the medical and fire team for CPR and AED. This Saturday the annual extraction training will be held. Junked vehicles are needed for this training as donated vehicles are becoming scarce.
Friday evening at 7:00 p.m. was set for Lance Cornwall, Carol Clason, and Chief Talbot to meet at the Fire House and examine insurance policies and insurance needs for the association for the upcoming year.
b. President's Message -
President Lance Cornwall asked that landowners be as civil as possible when they do not agree with others, i.e. the possibility of the rehabilitation center on Wild Herb Road.
c. ARC Report - Lance Cornwall
There were no new projects submitted during the previous month, and two ongoing projects were finalized.
d. Reports from Trustees on their areas of responsibility
i. Lance Cornwall: There was nothing on the Washington County bulletin board that applied to the Dammeron Valley area in the past month. Regarding park maintenance, Lance Cornwall MADE A MOTION that the association use Envirocare again this year. Lance has spoken with Rick Profitt about the gophers and weed control. Bill King SECONDED the motion, and the motion carried.
ii. Mark Ahrenholtz: There has not been a weekend yet when landowners can get together and it is dry enough to work on the entrances.
e. Financial/Secretarial Report - Carol Clason
A deadline was set several weeks ago for the submission of sheets for and against the construction of a cell tower at the electrical station area. Sheets have been left in the Dammeron Valley drop box since then, and the Board has indicated that they should still be forwarded to the attorney. There is nothing out of the ordinary in the financial statements for the past month. The only large expenditures have been on the repair and maintenance of the fire vehicles (mostly upgrading the two new trucks that were purchase in November.)
Three landowners full paid their dues during the previous month. One of those landowners owed for three years and paid $1400 in dues, lien fees, and late fees when he sold his lot. He had two liens against the property from the association, and those liens were released last week. $7,510 is still owed for unpaid dues for 2010-11, and $1,230 in late fees has been collected for the past year.
A MOTION WAS MADE by Bill King that the financial reports be accepted. The motion was SECONDED by Von Mason, and the motion carried.
f. Fire Safety Report - None reported.
7. Comment and discussion by landowners:
A landowner asked if the landowners' association objected to a real estate sign on their property that faces the highway. Several signs put up by their realtor had been removed. The members of the Board responded that there can be no signs at the entrances. Also, there are size restrictions for the signs, but there has been no action by the Board regarding any real estate signs in the area. If the signs are on the property of the landowner, they should not be removed by others.
8. Adjournment:
MOTION made by Bill King at 8:40 pm to adjourn the meeting. SECONDED by Mark Ahrenholtz, and the motion carried.
Carol Clason, Recording Secretary
