DAMMERON VALLEY LANDOWNERS ASSOCIATION, INC.
1137 Dammeron Valley Drive East Telephone/Fax (435) 574-6397
Draft Minutes of the Monthly DVLA Board Meeting of August 27, 2013
The monthly DVLA Board Meeting was held at the Fire House. Ten landowners were in attendance.
Board Members attending: Jim Johnson, Terry Taylor, Ken Mandell, Ryan Andersen and Craig Meyocks
President Jim Johnson called the monthly board meeting of the Dammeron Valley Landowners’ Association to order at 7:00 p.m.
1. Approval of the agenda:
Craig Meyocks MADE A MOTION that the agenda be approved; SECONDED by Ken Mandell, and the motion carried.
2. Review & approval of the minutes of the July 30, 2013, monthly DVLA Board meeting:
Craig Meyocks MADE A MOTION that the minutes for the July 30, 2013, monthly DVLA Board meeting be approved. The motion was SECONDED by Terry Taylor, and the motion carried.
3. Reports:
A. President’s message – Jim Johnson
President Jim Johnson asked that any landowner comments be given at the time of “comment and discussion by landowners” as listed in the agenda.
B. Fire Department Report – Chief Maciej Szczerbiak
Fire restrictions have been removed and new burn permits will be available starting October 31. However, debris burning is still prohibited at this time.
Russ Eardley and Jim Clonts have successfully passed the UFRA WL FFI tests and certification. Additional testing will be scheduled for firefighters in the fall.
Since July 26, there have been 4 EMS emergencies and no fires.
Brush 13-1 will undergo retrofit to better serve the department’s needs. Brush 13-3 needs radio and emergency light repair which is to be performed by EVS in St. George.
Grant application is fully implemented. The new PPE equipment is to begin arriving next week, and estimated to be received in total by the end of October. The new respirator replacement deadline has been extended by six months, and department personnel will apply for grants to help pay for this equipment.
C. Financial Report – Carol Clason
Regarding the financials, there are three balance sheets included in the handouts showing the end-of-year picture on June 30, 2013; the July 27, 2013 balance sheet for last month and this month's balance sheet dated August 24, 2013. As of June 30, 2013, all assets, except the Community Center, are shown to have been transferred to the Special Service District. A total of $435,658.84 in value of assets was transferred. Taking into consideration the total accumulated depreciation of these assets of $265,868.00, the actual book value remaining of all assets transferred was $169,790.84. This is the figure shown on our books as "granted" to the Dammeron Valley Fire Special Service District. The assets transferred included the following: Firefighting equipment - $4,199.38; Improvements - $26,665.59; Vehicles - $214,713.03; Park equipment - $4,614.26; Building - $185,466.58. These figures show the original costs of the assets to the landowners of the DVLA. The balance sheets for the association now show only the asset still owned by the DVLA and the reduced equity to the landowners after the transfer.
At the end of each month a check is made out to the SSD to cover their next month's expenses. The Dammeron Valley Landowners' Association will be funding the SSD until the end of 2014, when the county tax revenue will be collected. The current budget versus year-to-date expense sheet now shows the financial categories being paid in the future through the SSD.
The annual Homeowners' Tax Returns for 2012 have been filed with the federal and state governments this week. Our fiscal year end is June 30, and the association has until September 15 to file all returns.
Second invoices are being sent this week for all those who have not yet paid their 2013-14 dues. Notices of liens will be filed against all delinquent landowner properties if the dues are not paid by September 30, 2013. The cost of lien filings for the association has now risen to $30.00 due to the fact that the HOA attorney suggested all liens be mailed certified to the landowner. This cost is billed against and paid by the delinquent landowner.
D. Committee Updates:
i. Finance – Terry Taylor
Comparison between the on-line bank statements and the financial statements submitted in tonight’s financial report indicates that all bank accounts balance once they are adjusted by a $170 landowner’s uncashed performance bond check refund and $39 electronic Qwest bill.
ii. Architectural Review - Ken Mandell
During the previous month, plans were approved for a home in the Farms subdivision and a fence. One container request was declined by the committee for which the landowner has asked for reconsideration by the board/committee. The container is approximately fifty-seven feet long, twelve feet high and eight feet wide. Board/committee members are to view the proposed location for the container to determine what can be considered.
iii. Public Safety – Mac Thomson
Some of the property west of Sand Cove Circle, owned by Pacificorp, is being treated as a fuel treatment area to limit the fire hazard and liability on the part of the owner. A fence is being erected to Sand Cove Road which will have a walk-through for foot and horse traffic that will tie into the trail that now goes around the Sand Cove reservoir. ATV’s and small motorcycles are still allowed on the trail easement to the fence line, and their riders are asked to stay on the northbound road that intersects with Sand Cove Road.
The county road commissioner has been informed of the shoulder work needed on Dammeron Valley Drive East and West, Canyon Trails intersection, Homestead and Old Farms Road, and the cracks on Old Farms Road, the east road into Pinion Hills, the Canyon Trails Road and Homestead. He has been asked about the dying trees on Dammeron Valley East, and has been aware of the drainage problem at Old Farms Road and Dammeron Valley Drive West.
A request is being made for weed spraying on the west side of the park and around the mail boxes and the burn pile.
In response to a landowner’s concern about excess traffic into the cul-d-sac in which he lives, a request can be made for “no outlet” signs for five or six such areas within the community. It is possible that the landowner’s concern involves the newspaper delivery that happens about 5:00 or 6:00 a.m. in the morning. There has only been one complaint on this issue to date, and it would be up to the landowners to decide if constructing “no outlet” signs would be advantageous to the community.
iv. Social/Insurance – Craig Meyocks
No report submitted.
v. Public Properties/SSD Liaison – Craig Meyocks
a. Water Committee Report: Mac Thomson was nominated by the SSD board members as Chairman of the water committee, Craig Meyocks as Vice Chairman, and Bill Haag as volunteer member. Two more people are needed to serve on this committee. Anyone interested should contact Bill King, Craig Meyocks, Mac Thomson or anyone serving on the SSD Board. The water committee members are expected to meet about every two months and will serve as liaisons and oversight representatives to the Dammeron Valley water company.
4. New Business: None Proposed
5. Old Business: None Proposed
6. Comment and discussion by landowners:
Maciej Szczerbiak volunteered to take the reverse 911 information forms submitted by the landowners to the appropriate office in St. George. Landowners, as a courtesy, were asked to treat the annual Dammeron Valley telephone listing appropriately as several owners have indicated they are receiving numerous sales calls on their unlisted telephone numbers.
The County Road Department is responsible for the trees located on their right-of-way.
Mac Thomson is to ask county personnel if landowners can water or trim those trees when they become a nuisance to their area and what their liability would be. Previously landowners had been informed that they could be fined if they touch the trees in any manner.
If the Dammeron Valley rock is not lit at night, it is because there has not been enough sunlight during the day to recharge the solar batteries – not because there is any malfunction with the lighting.
A current landowner telephone list was given to Maciej Szczerbiak to accompany the reverse 911 information, when submitted.
7. Adjournment:
A MOTION WAS MADE by Ken Mandell and SECONDED by Ryan Andersen to adjourn the meeting. The meeting adjourned at 7:55 p.m.
(Refreshments were furnished by Hallie Myer and much appreciated.)
Carol Clason,
Recording Secretary
