DAMMERON VALLEY LANDOWNERS ASSOCIATION, INC.
1137
Dammeron Valley Drive East Telephone/Fax
(435) 574-6397
Draft Minutes of the Monthly DVLA Board Meeting of March 25, 2014
The monthly DVLA Board Meeting was held at the Fire
House. Ten landowners were in
attendance.
Board Members attending: Jim Johnson, Ken Mandell, Craig Meyocks and
Terry Taylor
Absent: Ryan
Andersen
President Jim
Johnson called the monthly board meeting of the Dammeron Valley Landowners’ Association
to order at 7:00 p.m. on Tuesday evening, March 25, 2014.
1. Approval of the
agenda:
A MOTION
was made by Terry Taylor that the agenda be approved. SECONDED by Craig Meyocks, and the motion
carried.
2. Review &
approval of the minutes of the January 28, 2014, monthly DVLA Board meeting:
A MOTION was made by Craig Meyocks that the
minutes for the January 28, 2014, monthly DVLA Board meeting be approved with
the change of the date year 2024-2025 in Section 4C, line 1, to 2014-2015. The motion was SECONDED by Terry Taylor, and
the motion carried.
3. Reports:
A. President’s message – Jim Johnson
None
presented.
B. Fire Department Report – Chief Maciej
Szczerbiak
Five
volunteers have signed up for the Dammeron Valley Fire Department – Brent
Davenport, Bryce Taylor, Kyle Davis, Rich Preston and Erin Jones. The new
pagers for the department are ready for programming and there should be thirty
full pagers operating by the end of the week.
Eight firefighters attended the S130/190 Red Card certification at the
St. George Fire Department, Station 7.
This course was paid for by the Washington County Fire Chiefs’
Association for all eight participants. Extrication
training is scheduled this Saturday at the Fire Station. Southern Utah Wildland Engine Workshop training
class is scheduled for April 4.
Since
February 27, 2014, there has been five EMS emergencies and no fires. Brush 13-2 truck is out of service for
emergency lights repair, which is ongoing.
The new POK fire foam system is scheduled to be delivered by April 15,
2014.
A new
flag was presented to the fire chief by one of the landowners present.
C.
Financial/Secretarial Report – Carol Clason
One
financial item to mention this month is the receipt of the recycling monies for
the year 2013 from the county. This year
the DVLA was paid $721.16. Since this
was considerably less than the amount received last year of $1,111.82, Neil
Schwendiman, the District Manager for county recycling, was called to clarify
the reasons for the difference. We were
paid for one year and several months in 2013 because the county was
coordinating the payments with the end of their fiscal year of December 31, and
this year’s check covered only twelve months.
Mr. Schwendiman indicated that the payments fluctuate with the market
prices of the recycling products. During
2013 plastic was sold at $30 a ton; glass cost $15 a ton to dispose of; metal
was sold at $300 a ton; and paper was valued very low, based on the market
prices. The DVLA board members have
indicated they would like to see some/or all future recycling payments paid to
the Special Service District since the land around the mail boxes and burn pile
have been deeded over to them. Since the
DVLA was funding the SSD the entire year from August, 2013, through June, 2014,
the check given to us for the 2013 year was accepted by the DVLA.
This
month a question came up about access to the Association board members through
the website. About two years ago, our
website was cut off by our internet service due to what they termed “excessive
e-mail activity”. What was actually
happening was that someone was putting hundreds of vulgar nonsense e-mails on
our site each week. Both Johnna and I
spent many hours deleting these comments from the site and finally we were
prohibited use of the service. When
Johnna was in the process of developing a new website for the Association, I
understood from her that there was going to be no e-mail setup on the
site. In response to a recent inquiry by
one landowner as to why he did not receive a response to his e-mail, Johnna was
contacted and she indicated there is e-mail availability on the site and has
given me the passwords necessary to monitor the system. An apology is being given to everyone who
tried to access the system and did not get a response. The site is now being checked regularly, and
some past inquiries have been answered with an indication why the response was
not timely.
Regarding the financial information provided
this evening, the current up-to-date reports are available on the table. If anyone is interested in February’s
figures, I do have some copies available to distribute. The only record regarding the scheduled
meeting of February 25, 2014, is a statement that the meeting was cancelled due
to a lack of a quorum of the board members.
That statement was not printed for distribution but was posted on the
bulletin board one day prior to February 25, 2014.
This evening a draft packet of the
documentation that needs to be mailed out in the annual meeting packet was
given to the Board members for editing.
Also the checklist on which volunteers can sign up to help on the day of
the annual meeting is being distributed this evening. We always need help with refreshments,
information tables, vote counting, etc.
If you are able to help, please let us know what function you would be
interested in doing.
At this time, an informal meeting was
scheduled for Wednesday, April 9, at 6 p.m. to put together the annual meeting
packets for mailing.
D. Committee updates
i. Finance
– Terry Taylor
All
bank balances shown in the bank statements equal the bank balances listed on
the current balance sheet of the Dammeron Valley Landowners’ Association.
ii.
Architectural Review - Ken Mandell
The
January report was submitted to Carol Clason on January 23, 2014. There was no activity in February, and in
March, one privacy wall was approved.
iii.
Public Safety – Mac Thomson
None
given in the absence of the committee head
iv. Social/Insurance
– Craig Meyocks
No activity to report under
social or insurance items
v. Public Properties/SSD Liaison – Craig Meyocks
State
personnel do not agree that the Dammeron Valley area warrants a reduction in
the current speed limit, so the community will probably not see a reduction to
55 miles per hour.
Ron
Whitehead from Washington County was contacted regarding landowner liability
for skateboarders on Dammeron Valley roads.
The county has a law against skateboarding on roads so landowners would
have no liability responsibilities for injuries sustained by
skateboarders. If skateboarders are seen
on the roads, call “911” and provide any information you have, i.e. vehicle
license numbers, location of the skateboarders, etc.
a.
Water Committee Report: No
additional information available at this time.
4. New Business:
A. Arena
lights in the Meadows
One landowner questioned the fact that
the Architectural Committee was not approached for approval on construction of
the lights and that there are height limitations which are being exceeded. Craig Meyocks and Ken Mandell volunteered to
approach the landowner regarding the height restrictions and a possible
agreement on the hours the arena will be lighted. No permit is needed from the county for
construction of these lights, and the Architectural Guidelines offer only
recommendations for keeping lighting low in the area.
5. Old Business:
A. Update
on county contact regarding skateboarding on West Pinion Hills Drive – Craig
Meyocks (See report under “Public
Properties”).
B.
Update on community garden maintenance – Terry Taylor
Several months ago a proposal was made
requesting that $1,000 be set aside in the Dammeron Valley Landowners’
Association budget to pay for needed maintenance of the community gardens. It was determined that since this property
belongs to Brook Pace, it would not be acceptable for the DVLA to pay to
maintain the area. Subsequently, Brooks
Pace has donated $500 to pay as much as possible towards the maintenance. Mark Robinson, in coordination with Terry
Taylor, will be working on the gardens and will submit invoices to the
secretary for payment. (The $500 has
been deposited in the DVLA bank account and expenditures paid out from that
monies will be tracked.)
C.
Finalization of 2014-15 proposed budget
The board members proposed a budget of
$60 per landowner (presently 425 landowners), including $1,650 for the
community center maintenance, general DVLA expenses of $19,000, $500 commercial
insurance, $200 for social events (annual meeting costs) and $4,000 contingency reserve. Terry Taylor MADE A MOTION to set the
proposed budget at $60 per landowner.
Ken Mandell SECONDED THE MOTION, and the motion carried.
6. Comment and discussion by landowners:
One landowner asked the following: Could the names of the board members be
listed on the website? If someone wants
to add an agenda item, can it be requested on the website? Can improvements be made to the community
center?
Ken Mandell volunteered to discuss some
of these suggestion with Johnna to determine if the website could be
upgraded. Improvements to the community
center could be one use of the reserve funds presently available.
7. Adjournment:
A
MOTION WAS MADE by Ken Mandell to adjourn the meeting at 8:45 p.m. It was SECONDED by Craig Meyocks, and the
meeting adjourned.
Carol Clason,
Recording Secretary
