1137
Dammeron Valley Drive East Telephone/Fax
(435) 574-6397 Dammeron
Valley, Utah 84783 Web site:
http://mydvla.org
Draft Minutes of the Monthly DVLA
Board Meeting of July 29, 2014
The monthly DVLA Board Meeting was held at the Fire
House. Twenty landowners were in attendance.
Board Members attending: Robert Allan, A.B. Johnson, Craig Meyocks,
Joel Burnham
Absent: Ken
Mandell
1. President Robert Allan called the monthly
board meeting of the Dammeron Valley Landowners’ Association to order at 7:00 p.m.
on Tuesday evening, July 29, 2014. He announced that “Robert’s Rules of Order”
would be followed in all Association meetings.
2. Joel Burnham led the pledge of allegiance to
the flag.
3. Approval of the agenda:
A MOTION
was made by Joel Burnham that the agenda be approved. SECONDED by Craig Meyocks, and the motion
carried.
4. Review & approval of the minutes of the June
24, 2014, monthly DVLA Board meeting:
A MOTION was made by A.B. Johnson that the
minutes for the June 24, 2014, monthly DVLA Board meeting, as prepared by Ken
Mandell, be approved. The motion was
SECONDED by Joel Burnham, and the motion carried.
5. Reports:
a.
Fire Department Report – Chief Maciej Szczerbiak
During the
past month there was only one fire incident with a landowner setting a
campfire. At present, there is a no
burn, no open flame, no charcoal fire restriction in the valley. There were nine EMS calls during the previous
month, with one occurring yesterday requiring a Life-flight transport.
The pagers
still do not function, but additional action is being pursued through the SSD
to try and resolve this issue.
Fire
restriction changes are first posted by the Fire Chief on the bulletin board
located on the front wall of the Fire Station, and next are listed on Facebook. As far as the present burning season, no
burning is allowed until the 2nd day of October.
b.
Financial/Secretarial Report – Carol Clason and A. B. Johnson
As
reported by Carol Clason,
this month the Federal Form 1120 income tax return and the TC20 for the state
of Utah were completed and filed for the Association. No taxes were owed due to the large expense
of funding the Special Service District during the entire last fiscal
year. The state of Utah does require a
$100 filing fee for filing a corporate return, but no taxes were owed on that
return.
The records
with the Utah Corporate Commission were updated with the new board members’
names. This needs to be done in order
for any ongoing association documents that are filed to be deemed legal.
The July,
2014 “Budget versus Year-to-Date Expenses” sheet has been updated with the
2014-15 budget figures and all extraneous categories that have been taken over
by the Special Service District are now no longer listed. Since this is the first month of the new
fiscal year, the expense amounts are quite low, mostly covering only one
month’s cost.
Per A. B.
Johnson, all bank balances shown in the bank statements equal the bank balances
listed on the current balance sheet of the Dammeron Valley Landowners’
Association.
c. Architectural review
committee report – A. B. Johnson
This past month three new homes, two horse
shelters, and one new roof were approved.
d. Social/Insurance
– Craig Meyocks
No activity reported under social or
insurance items.
e.
Public Properties/SSD Liaison – Craig Meyocks
No activity reported under public
properties’ issues.
6. New
Business:
a. Review of Dammeron Valley Water Company’s
safe water plan – Brooks Pace
The
Dammeron Valley Water Company is a public utility which is regulated by the
auditing department and the state health department. The system is monitored yearly, and if a
rating of ninety or above is received, the company is put on notice that
certain problems need to be addressed.
The highest rating received by the Dammeron Valley Water Company has
been approximately thirty, and presently it stands at negative twenty, meaning
the rating is far above any rating required.
The water company has one million gallons of water storage, three times
that required for a community of our size.
There are presently three active wells, with two additional wells that
could be called into service in case of an emergency. Application has already been made with the
Bureau of Land Management to establish a new 1500 to 2000 gallon well in
addition to the five presently in use.
In one of the quarter million gallon tanks, the supply line has been
built half-way up the tank to trap 250,000 gallons in case of a catastrophic
break that drains the rest of the tanks. Everything preventative that has been thought
of has been done by the management of the water company, and they are receptive
to any additional suggestions.
b. Review of status of convenience store plan –
Brooks Pace
The completed final design plans for the area
which would house the convenience store have not yet been completed. Additional lot sales are needed in the valley
prior to the building of the store.
c. Request for refund of dues from non-DVLA lot
owner in Dammeron Valley/refund of an overpayment of initiation fee from a DVLA
landowner/refund of performance bond deposit.
1) Robert Allan MADE A MOTION
that paid dues from Ann Charles, a landowner of property that does not fall
under the DVLA, be returned to her per her recent request. A. B. Johnson SECONDED THE MOTION, and the
motion carried.
2) Robert Allan MADE A MOTION
that $200 be returned to John Donatello as a second initiation fee had been
collected from him that was not due to the DVLA. THE MOTION WAS SECONDED by A. B. Johnson, and
the motion carried.
3) A. B. Johnson MADE A MOTION
that $500 out of the $1,000 refundable performance bond deposit be returned to
Christopher Ramos at this time and that the issue be reviewed again at the next
monthly board meeting to determine if enough progress has been made in
finishing the landscaping in his back yard to return the remaining $500. Joel Burnham SECONDED THE MOTION, and the
motion carried.
d.
Collection policy for DVLA dues
Robert
Allan MADE A MOTION that a final notice be mailed in August to the fifty-one
landowners who have not paid their 2014-15 dues. The notice will state that late fees will
continue to accrue from July 1, 2014, forward at the rate of $5 per month. If their account remains delinquent, it will
be turned over to a collection agency on January 1, 2015. A. B. Johnson SECONDED THE MOTION, and the
motion carried.
e. Community center improvements and possibility
of holding DVLA meetings there
A. B.
Johnson MADE A MOTION that a feasibility study be completed on the improvements
needed in the community center and their costs prior to next month’s board
meeting. Craig Meyocks SECONDED THE
MOTION, and the motion carried. Mac
Thomson was asked to help with this study due to his continuing involvement in
maintaining the building.
f. Review storage container policy
A. B. Johnson and Ken Mandell are to
compose a “container policy” clarifyng what needs to be done with a container
located on a lot in order to qualify for approval under the Architectural
Guidelines. This issue will again be
addressed in next month’s DVLA board meeting.
7. Old
Business:
a. Secretarial position status
A
letter has been composed by A. B. Johnson for the secretarial/financial
position. Robert Allan MADE A MOTION
that this letter be posted at the college, in the Spectrum, on the valley’s
e-mail, and the DVLA website. Craig
Meyocks SECONDED THE MOTION, and the motion carried.
b. The official website for the DVLA is mydvla.org
c. Dammeron Valley highway entrances’
beautification project
Joel
Burnham was appointed to contact several landscaping companies requesting free
estimates for the cost of low maintenance, possible desert landscaping, in
keeping with the valley environment of the four entrances to Dammeron Valley.
8. Public Comments
and Discussion
One
landowner asked that no trash be left outside the recycling bins; if the trash
is too large to fit in the bins, it should not be left there. Comments on the need for upgrading the park
facilities were presented, and a suggestion was made that a committee of
interested landowners work with the SSD (who is now responsible for maintaining
the park).
9. Adjournment:
A MOTION WAS MADE by Craig Meyocks to adjourn the
meeting at 8:30 p.m. It was SECONDED by Joel
Burnham, and the meeting adjourned.
Carol Clason,
Recording Secretary
