DAMMERON VALLEY LANDOWNERS ASSOCIATION, INC.
1137
Dammeron Valley Drive East Telephone/Fax
(435) 574-6397
Draft Minutes of the Monthly DVLA Board Meeting of April 29, 2014
The monthly DVLA Board Meeting was held at the Fire
House. Ten landowners were in attendance.
Board Members attending: Jim Johnson, Ken Mandell and Terry Taylor
Absent: Craig Meyocks
President Jim
Johnson called the monthly board meeting of the Dammeron Valley Landowners’ Association
to order at 7:00 p.m. on Tuesday evening, April 29, 2014.
1. Approval of the
agenda:
A MOTION
was made by Terry Taylor that the agenda be approved. SECONDED by Ken Mandell, and the motion
carried.
2. Review &
approval of the minutes of the March 25, 2014, monthly DVLA Board meeting:
A MOTION was made by Terry Taylor that the
minutes for the March 25, 2014, monthly DVLA Board meeting be approved. The motion was SECONDED by Jim Johnson,
approved by Craig Meyocks in writing, not approved by Ken Mandell (who
requested that a comment regarding the budget be included regarding the
intention by Board Members to review the budget next year for reduction from
the $60.00 present annual dues). The motion carried.
3. Reports:
A. President’s message – Jim Johnson
None
presented.
B. Fire Department Report – Chief Maciej
Szczerbiak
Beginning this evening, Chief Szczerbiak indicated that he would be
holding a public discussion at the monthly DVLA meetings to informally keep the
landowners appraised of what the fire department personnel are doing. His formal report will be given monthly at
the Dammeron Valley Fire Special Service District meeting held on the first
Tuesday evening every month.
It was
announced that the Fire Department building will be open every Thursday evening
starting at 6:30pm There will be
officers present to discuss any issue a landowner may have regarding fire service, fire protection, EMS,
responses, vehicles or anything else that concerns the department. Fire Department schedules have been changed
and training has been set for every Thursday evening at 6:30pm which will allow
personnel to be available to the community at that time.
Presently
there are twenty-two volunteers in the department. The main goal of the department is protection
of the valley, not covering areas that are distant from Dammeron Valley.
In response to a landowner’s question, Chief
Szczerbiak indicated that Sand Cove Reservoir is private land and that all of
Sand Cove is legally covered by the Northwest Fire District that includes Veyo,
Central and Brookside fire stations. In
case of fire in this area, call 911, and these stations will respond. In the
future, Diamond Valley and Dammeron Valley are also to be contacted by the
sheriff‘s department in case of fire in Sand Cove.
The
more volunteers that sign up for the fire department, the more talents and
resources are available for such duties as grant writing, mechanical help, etc.
To
date, the digital pagers are not yet available for use or in working condition.
The private contractor hired by
Washington County to implement these pagers has not completed the work so that
the pagers are operational.
C.
Financial/Secretarial Report – Carol Clason
Many thanks to those who helped put together the
annual meeting packets for mailing.
Those present were Mac Sorensen, Hallie Meyer, Donna Geer, Jim Johnson,
Terry Taylor, and myself. It took from
6:00pm to approximately 9:30pm, and everyone who came to help was very much
needed.
The signup sheet for volunteers to help at
the annual meeting on May 17 is again being circulated this evening. Donna Geer has volunteered to help with
ballot counting, and we would like to ask her if she would be responsible to put
together volunteers to help with that job for the meeting. There are three other areas where volunteers
are needed – table/chair setup, greeter and sign-in table, and refreshment
head. A copy of the sign-up sheet has
been given to each board member this evening for aid in securing persons for
such areas as the invocation and flag display, and as a checklist to ensure
preparations have been completed.
There is nothing to report on the monthly
financial statements except that the cost of the annual packet mailing did add
to the office supplies, printing, and postage categories for the month of
April.
D. Committee updates:
i. Finance
– Terry Taylor
All
bank balances shown in the bank statements equal the bank balances listed on
the current balance sheet of the Dammeron Valley Landowners’ Association except
for the Wells Fargo operating account that is showing approximately $50 less in
the bank than in the DVLA records. (Upon
further verification, it was determined that a $59.44 invoice from Baja
Broadband was in the process of clearing the bank, but was not yet reported to
DVLA.)
ii.
Architectural Review - Ken Mandell
In late March one house on Old Farms Road
was approved. There has been no activity
since that time.
iv. Social/Insurance
– Craig Meyocks
No activity reported under
social or insurance items due to absence of committee head.
v. Public Properties/SSD Liaison – Craig Meyocks
No activity
reported under social or insurance items due to absence of committee head.
4. New Business: None reported.
Ken
Mandell asked the board to consider a change of date for the Dammeron Valley
monthly board meeting to another evening as several persons had indicated their
inability to attend on Tuesday. After
discussion among those present, it was determined that conflicts with other
schedules by the fire department and users of the community center made such a change
unworkable at this time.
5. Old Business:
A.
Finalization of Annual Meeting Preparations
A number of members present signed
up to help during the annual meeting.
The board members will be e-mailed the list of volunteers and a notation
of the duties still needing persons to assist.
B.
Update on Arena Lights in the Meadows – Craig Meyocks and Ken Mandell
Scheduling difficulties have prevented a
meeting with the landowner.
C.
Update on Website Items – Ken Mandell
Scheduling difficulties have
prevented a meeting with Johnna Evans
6. Comment and discussion by landowners:
In response to a landowner’s questions,
there will be a current balance sheet available on the morning of the annual
meeting. There is approximately $100,000
cash in CD’s that is not earmarked for specific use, plus $25,000 in the
savings account that is totally liquid and can easily be used in an emergency.
One landowner asked what could be
done with a property owner who has approximately 40 steers, horses and bulls
and is accumulating large amounts of manure that is not being removed promptly
and is drawing numerous flies and smells to the area. Since this is a health issue, she was
referred to the Washington County Health Department.
Mac Thomson reported that County
personnel has removed the large cottonwood that was located at the entrance on
Dammeron Valley Drive East. Also road
base was spread to cover the pot holes around the mail boxes that appeared
after the last storm, and the burn pile will be burned within the next few days. He also indicated that the downed fence posts
at the entrance to the mail boxes need to be replaced.
7. Adjournment:
A
MOTION WAS MADE by Ken Mandell to adjourn the meeting at 8:00 p.m. It was SECONDED by Terry Taylor, and the
meeting adjourned.
Carol Clason,
Recording Secretary
