DAMMERON VALLEY LANDOWNERS ASSOCIATION, INC.
1137 Dammeron Valley Drive East Telephone/Fax (435) 574-6397
Draft Minutes of the Special DVLA Board Meeting of March 12, 2013
The special DVLA Board meeting was held at the Fire House. Three landowners were in attendance.
Board Members attending: Bill King, Jim Johnson, Julie Cropper, and Mac Thomson
Absent: Terry Taylor
President Bill King called the special board meeting of the Dammeron Valley Landowners’ Association to order at 6:00 p.m.
1. Approval of the agenda:
A MOTION WAS MADE by Jim Johnson and SECONDED by Mac Thomson that the agenda be approved. Motion carried.
2. Old Business:
a. Ongoing recommendations for the 2013-14 proposed budget
The budget under consideration is the association budget, not the SSD budget. If there is not a membership quorum at the annual meeting in May, the budget will remain at $300 annually. The members of the Board will need to be prepared to explain to the landowners how the budget monies will be used during the next fiscal year. The members of the community will have to decide what assets will go into the SSD – everything or part of the existing assets, i.e. the park, the community center, etc. Per Julie Cropper, Mr. Clark indicated that the announcement regarding the SSD board vacancies is going to request that five board members be solicited. The board members of the DVLA must be prepared for two scenarios at the annual meeting – a budget for the association as usual – or, a budget taking into consideration that the SSD is going to be levying taxes in November, 2013, and an association budget would be needed to fund the SSD only until the end of the year (instead of June 30 of the next year). Two budgets may have to be mailed out in the packet announcing the annual meeting, unless it is specifically known by the time of the mailing whether or not the SSD taxation will be in place. Mac Thomson suggested that those members in good standing with the association who vote in person or by proxy be entered into a raffle to receive a $100 check as gratitude. Bill King is to contact Commissioner Gardner to see if he can give firm dates as to the progress of the SSD formation.
b. Continuing preparations for this year’s annual meeting in May
Chief Szczerbiak was asked to present the figures for the SSD budget at the next monthly board meeting on March 26, 2013. Also volunteer names need to be secured for the annual meeting checklist; the suggestion about holding a raffle needs to be considered; and ideas on how to present the appreciation plaque will be firmed up at that meeting. Mac Thomson suggested that it be made clear in the letter to the landowners in the annual meeting mailing that the budget can only be changed by a vote of the membership, and can not be changed in any way by the board members. Tentatively, there will be no ballots mailed out, but proxies will be included in the packet. Bill King will draft a cover letter for the mailing by March 26.
3. Comment and discussion by landowners: None given.
4. Adjournment:
A MOTION WAS MADE by Jim Johnson and SECONDED by Mac Thomson to adjourn the meeting. The meeting adjourned at 6:40 p.m.
