Minutes of the Special DVLA Board Meeting of January 20, 2009
Board Members attending: Cyndy Johnson, Sally Musemeche, Barbara Hjelle, Mike Barker, Alan Strebeck
Meeting held at Fire House
President Cyndy Johnson called the meeting to order at 7:00pm
Two landowners were in attendance.
Stella Callagee presented the Board with documentation of year to date expenses for the past five years with a conservative estimate for the present fiscal year. She pointed out that with a 6/30 fiscal year end date the DVLA is only half way through yearly spending. The biggest factor in this as in any year is the fire season activity. Though spending is currently on track a heavy fire season could cause the DVLA to temporarily dip into reserves to meet immediate fire fighting needs.
Stella said that there is approximately $40K in reserves which represents year end unused funds carried over from the past several years. The goal previously set by the Board is to get the DVLA reserve to $50K. This is an amount that has been recommended to HOAs of the DVLA's size.
Specific budget items discussed:
1. Sally Musemeche pointed out that the Community Center bathroom needs to be made ADA compliant. She is going to obtain bids for that work.
2. Sally advised that the new DVLA telephone set-up is now costing $25.00/month. Stella pointed out that when the line was originally in her house it was approximately $41/month. When Karen Sharkey served as secretary she was able to add a line on to her current home set-up and the cost to the DVLA was around $15/month. The new set-up has required Sally to put a separate line in to her home in order to preserve the DVLA telephone number. That is why the new cost is slightly higher.
3. The DVLA currently carries two loans - one for the Beck (large) fire engine and the other for the fire house. Both are in good standing. The fire engine loan will be paid up in August 2009. The Board discussed incorporating that monthly payment back into the dues amount in order to build the reserve, save for upcoming fire house loan closing costs as the fire house loan is renegotiated, and replacement fire department equipment. The fire house loan with US Bank comes up for renewal at the end of 2009 but the Board thought it would be beneficial to start negotiations now.
4. The Board designated $950 for social events - $550 total for the Annual Meeting and $400 for the fall festival or other designated Valley event.
Stella will incorporate the Board recommendations and bring the revised budget draft to the 1/27/09 regular board meeting for continued discussion.
5. Adjournment
MOTION was made by Sally Musemeche to adjourn the meeting. Mike Barker seconded the motion. The meeting was adjourned at 8:20pm.
Stella Callagee
Recording Secretary
