Final Minutes of the DVLA Board Meeting of May 31, 2011
Monthly DVLA Board Meeting was held at the Fire House. Ten landowners were in attendance.
Board Members attending: Mark Ahrenholtz, Bill King, Julie Cropper
Absent: Jim Johnson, Mac Thomson
Mark Ahrenholtz called the meeting to order at 7:00 p.m.
1. Approval of the agenda:
MOTION made by Bill King and SECONDED by Julie Cropper that the agenda be approved. Motion carried.
2. Review and approval of the minutes of the April 26, 2011, monthly DVLA Board meeting and the May 14, 2011, annual meeting minutes.
MOTION was made by Mark Ahrenholtz to approve the April 26, 2011, monthly DVLA Board meeting minutes. SECONDED by Bill King, and the motion carried. MOTION was made by Mark Ahrenholtz that the draft minutes of the May 14, 2011, annual meeting minutes be approved as complete. SECONDED by Bill King, and the motion carried. (The annual meeting minutes will be approved by the association membership in final at the 2012 annual meeting in May, 2012.)
3. Presentation of the Dammeron Valley Community General Plan Review by the Washington County Department of Planning and Zoning
John Willie from the Washington County Department of Planning and Zoning indicated that the Dammeron Valley Community General Plan has been completed, with input from the survey that was circulated during his visit last summer. This portion of the Washington County General Plan is to be reviewed by the County Commission within the next few months for inclusion into the General Plan. The General Plan is not approved as an ordinance , but is merely a guide for what is going on in the area and what may happen in the future. He reviewed several county maps that showed lots, state, utility, and federal lands. In addition to the copies of the Dammeron Valley plan that was passed out, he indicated that the plan could be reviewed @ www.washco.utah.gov. Click on "Department", drop down to "Planning" and go to "community plans". Upon review of the Dammeron Valley section, if any landowner disagrees with what is stated, please contact the personnel at the planning and zoning department and indicate what they feel should be changed. There are still several months during which additional input may be added.
4. Old Business:
a. Update of Wild Herb commercial enterprise status
Copies of the CCR's, By-law, and Architectural Guidelines are to be delivered by Jan Yergensen to the director of the property who had indicated she has never received them. No attorney has been consulted by the Board, as yet, due to the changing of Board members during the past month. The first plan of action is to secure legal consultation before any other action is considered.
5. New Business:
a. Presentation of appreciation certificates to Lance Cornwall, Von Mason, and Bill King
Restaurant gift certificates have been given to Lance Cornwall, Von Mason, and Bill King for their past two years' service on the Board.
b. Election of Officers
Bill King MADE A MOTION that Mark Ahrenholtz serve as President for the new term. Julie Cropper SECONDED the motion, and the motion carried.
Mark Ahrenholtz MADE A MOTION that Julie Cropper serve as Vice President during the next term. Bill King SECONDED the motion, and the motion carried.
c. Formation of Committees
Mark Ahrenholtz suggested that five committees be formed, each committee to be headed by one of the Board members. The committees named were 1) Finance - to help formulate the budget, to be in charge of an annual audit; 2) Properties - to oversee the fire station, park, community center, and the entrances; 3) Public Safety - to liaison with the Fire Department, working with the fire department budget, to take care of the burn pile, to address road and easement maintenance and drainage problems; 4) Social Committee - event planners and coordinators of the annual meeting; and 5)Architectural Committee - review and enforcement in the proper way to get properties back into compliance.
A suggestion was made from the floor that the processes and forms created by the previous "concerns committee" headed by Sally Musemeche be examined for possible continued use by this committee.
Mark Ahrenholtz MADE A MOTION that committees be developed and that a work meeting be held prior to next month's monthly DVLA meeting (upon the suggestion of Bill King) to address the issue. SECONDED by Julie Cropper, and the motion carried.
d. Review of Articles of Incorporation and By-Laws
A suggestion was made by Mark Ahrenholtz that at each monthly DVLA Board meeting, a few minutes be used to read and discuss a section of the by-laws.
6. Reports:
a. President's Message:
President Mark Ahrenholtz indicated he would like to see more involvement as the committees are developed. We all need to work together to solve some of the problems with which landowners have been concerned.
b. Fire Department Report: Mark Ahrenholtz
Since the annual meeting, the department has responded to three medical calls. Brush Truck II is having its water pump modified presently.
c. ARC Report - None given
d. Reports from Trustees on their areas of responsibility
Per Bill King, the water company has continued to improve and add to the capabilities of water delivery to the Valley.
e. Financial/Secretarial Report - Carol Clason
The bottom-line figures on the Budget v YTD expense sheet indicate that the Association has approximately $13,000 per month in expenses during the present fiscal year. We have $26,600 left in the budget for the remaining month, so we should end up overall in very good shape at the end of this fiscal year. (In response to a question raised after the meeting, monies have not been taken from the reserve because the $144,500 in expenses that are listed include $25,050 plus $24,169 monies that did not come from budgeted monies, but from the previous year's carry-over for purchase of the fire trucks ($24,169) and the $20,050 grant and donations to the fire department.)
The balance sheet shows that $30,000 was moved into the Fire House bank account to pay the next six months' mortgage payments. Also, the operating account of $33,400 already includes approximately $13,000 in dues payments for the next fiscal year that were not even due until June. Many thanks to the landowners who are so prompt on their payments.
Left over from the annual meeting are the pamphlets from the water company on maintaining quality water, which include comments on back -flow requirements for our properties. They are here to take and can be secured from the water company by any landowner.
Mark Ahrenholtz gave an update on the plans to stop the erosion on the east side of the fire station where the ground slopes down to the park grass. The dirt is eroding and is drawing the side walk away and is chipping the asphalt. Permanent concrete curb barriers will be placed between the park grass and the sidewalk along the east side. We are in the process of securing a revised bid for the work., and will begin to install the concrete curbing, restore the dirt, and cover the dirt with fabric and rocks to stop the erosion.
7. Comment and discussion by landowners:
One landowner suggested that the Board members look at placing the reworked asphalt that Mack Sorensen has been supplying at the mail boxes since the road base has not provided a solid foundation. A question was raised as what could be done with vacant properties that have extensive weed problems. It is felt that the County could be contacted about these properties. A request was made that the Board consider installing hand rails on the stairs of the fire station to aid those using the facility. Also, a suggestion was made that the landowners work hard at clearing their weeds as there is a possibility of a bad fire season this summer.
8. Adjournment:
MOTION made by Julie Cropper at 8:30 p.m. to adjourn the meeting. SECONDED by Bill King, and the motion carried.
Carol Clason, Recording Secretary
