Final Minutes of the DVLA Board Meeting of January 25, 2011
Monthly DVLA Board Meeting was held at the Fire House. Ten landowners were in attendance.
Board Members attending: Lance Cornwall, Mark Ahrenholtz, Bill King
Absent: Von Mason, Jim Johnson
President Lance Cornwall called the meeting to order at 7:00 p.m.
1. Approval of the agenda:
An addition to the draft agenda for this meeting was requested by Lance Cornwall. Robert Mitchell was added, under new business, to give an update on the proposed cell tower installation next to the power sub-station. MOTION made by Mark Ahrenholtz and SECONDED by Bill King that the agenda, as amended, be approved. Motion carried.
2. Review and approval of the minutes of the November 30, 2010, monthly DVLA Board meeting.
MOTION was made by Mark Ahrenholtz to approve the November 30, 2010, monthly DVLA Board meeting minutes. SECONDED by Bill King, and the motion carried.
3. Old Business:
a. Update on the status of Bylaws and Architectural Guidelines proposed amendments
A working meeting was held this evening to discuss the status of the proposed amendments to the Bylaws and Architectural Guidelines. The proposed amendments did pass by a majority of those present at the annual meeting, but not by a majority of the landowners. It has been a past practice that changes to the Bylaws have been passed by a majority of those present at the annual meeting. It is possible that the vote at the last annual meeting could be binding based on this past practice. The amendments that were proposed at the May 15, 2010, annual meeting were the result of monthly working meetings where all landowners were requested to submit their input and become familiar with the process of creating a clean set of Bylaws and Architectural Guidelines. All input was considered and the majority of it was included in the proposed amendments.
One landowner indicated that there should be a live presentation giving an overall statement of why the changes are being proposed so that it would be better understood by the landowners. A working meeting was set for 6:00 p.m. on Wednesday evening, February 9, 2011, to strategize what needs to be done to familiarize the landowners with the proposed changes and the reasons why they are being suggested. Then several "Question and Answer" meetings will be scheduled after February 9 to further inform landowners. Mark Ahrenholtz was volunteered to contact one or two landowners from each subdivision and invite them to the February 9, 2011, meeting so that they may be representatives for their particular area. These representatives could help contact other landowners offering information on the proposed amendments. Also, copies of the proposed amendments are to be sent to those members on the e-mail list.
b. E-mail status
The e-mail list is now current, with no return e-mails. Members of the Association need to promote use of the e-mail list so that more landowners can become involved.
c. Renovation of the flooring in the Community Center
There has been no feedback on costs from those interested in new flooring in the Community Center, so this item is placed on hold for now.
4. New Business
a. Flooding Control and Prevention, Mark Ahrenholtz
Pete Coleman, the County Emergency Services Director, was asked if Dammeron Valley landowners could be included in the recipients of federal funds applied for by Washington County following the December 19-23, 2010, flooding in the area. Monies are available only for damages caused by the flooding, and none was reported by any landowner in the valley. Also, the pre-disaster mitigation grant was not approved this year and is not available.
Per Brooks Pace, engineering studies indicate that the flood waters need to be sent down the east side of the highway. The barrow pit needs to be slightly deepened, and a way needs to be created to allow the water to flow through the east entrances. Brooks Pace indicated he would pay for expenses involved in grading, reworking the entrances, and other expenses for this process. The State would need to provide $300 to $400,000.00 to allow passage under the highway, but Dammeron Valley would need authorization from the State to begin work . Mark Ahrenholtz proposed that the Association pursue State approval for this project so that we can begin addressing the flooding issues in the area. Mark Ahrenholtz and Mac Thomson will contact the Highway Department, Department of Transportation, to request authorization to begin the work.
b. Budget Discussion in Preparation for Annual Meeting
A budget worksheet was provided listing year-to-date expenses, proposed expenses for next year (2011-2012) per month and annually. Lance Cornwall is to contact Kyle Talbot requesting that he submit the Fire Department budget prior to next month's meeting so that it can be incorporated into the figures. The Board members are to review the worksheet and be prepared to finalize the proposed 2011-2012 budget on February 22, 2011.
In response to a landowner's question, Bill King indicated he has taken measurements in anticipation of erecting a cover over the mailbox area which would have an area to post DVLA announcements. He assured that the cover would have enough overhang to remedy the problem of ice right in front of the boxes which makes it too slippery to reach them. He suggested that the project be a community effort with donations by the landowners to complete the project.
In a discussion about asphalting the drives around the mailboxes, it was recognized that the recycled asphalt that has been placed there this year greatly helped the surfaces.
Regarding the raising or lowering dues, the comment was made that when a reasonable cash reserve is reached, then consideration should be made as to changing the dues.
c. Proposed Cell Tower Installation, Robert Mitchell
The BLM has recently approved the erection of a 100-foot cell tower south on Highway 18 next to the power sub-station. Brooks Pace is in the process of appealing to the Department of the Interior to locate the tower in a less conspicuous place, such as on one of the ridges of the valley. He has offered to fund some of the cost of doing so. He is asking that landowners who agree that the location of the cell tower be changed, to sign a notice that can be attached to the appeal. The issues raised in the appeal are: 1) It is near the entrance to the Red Mountain Wilderness area which is not supposed to have any structure erected that does not blend with the natural surroundings. 2) It is close to neighbors, and some people are concerned with the health hazard question concerning cell towers. 3) It would be an eye sore to the entrance to Dammeron Valley and could affect property values as far as prospective landowners moving to the area.
One member present mentioned that there is a new ordinance just passed by the County regarding cell towers that could affect the outcome of this appeal.
Per Robert Mitchell, the height of the tower does not require that it be lit.
5. Reports:
a. President's message - None presented.
b. Fire Department Report by Chief Bennett
There was one serious accident at the Veyo intersection requiring extraction and five medical emergencies during the past month.
Regarding vehicles, the small Ford truck has been equipped, painted, and is in service. The large Brush truck is being painted next week and will be in service soon. The Brush II truck has had its engine repaired and will be back in operation shortly. Two new firefighters, Jeff and Doug, have joined the Fire Department personnel in the past month.
c. ARC Report - Lance Cornwall
A barn in the Meadows subdivision, Lot 7; a garage in Pinion Hills, Phase 1, Lot 12; a sewing room addition in Pinion Hills, Phase 1, Lot 19; and a horse shelter in Old Farms, Phase 2, lot 13, were approved during the past several months.
d. Reports from Trustees on their areas of responsibility
i. Lance Cornwall: The Washington County web page has listed the Iron Man competition as being scheduled for May 7, 2011. Last year Highway 18 was not closed down, but one-half the road was blocked off for the race.
ii. Mark Ahrenholtz: Weather has prevented placing new rock at the entrances until it warms up. A volunteer day was suggested for help in removing the all the dirt that has washed into the north entrances.
e. Financial/Secretarial Report - Carol Clason
Carol Clason asked that the landowners think of her as an accountant. Some secretarial duties are included in her duties, but are carried out under the direction of the Board. She is not available to landowners as a secretary for their projects, committees, or to individuals. She is always willing to try and help to provide and find information needed by landowners, but the only statistics she has available are an updated landowners' listing, providing telephone numbers, addresses, and number of landowners within the Dammeron Valley Landowners' Association jurisdiction. That listing is updated before the annual meeting in May each year.
Regarding past dues owing, we have had three lots full paid for 2010-11 since our last meeting. We had six persons who were on installment agreements full pay the rest of their dues. One lot was voluntarily paid for the year 2009-2010, and there are two sales pending that will full pay 3 years for one owner and two years for another. Two liens were released this month, but two were not released due to the fact that a considerable amount was still owed for late fees.
Our two used trucks were purchased at the end of November, 2010, and within several weeks, the State of Utah had reimbursed the Association for $20,000.00 of the purchase as a grant.
There is nothing else out of the ordinary in the financial area for the past few months. A proposed 2011-12 budget sheet is available for planning this evening with the intent to have the proposed budget completed by the March, 2011, DVLA Board meeting.
Mark Ahrenholtz proposed that a system be set up with the bank in which the landowners' accounts could automatically be debited for monthly installment payments if they chose to pay their dues in that manner. He is to research the subject further, and report on it during the next Board meeting.
f. Fire Safety Report - Dr. Wayne J. Staab
In 2004 Dammeron Valley volunteers put together the Community Fire Planning Program which is used by the State for fire management in our area. Periodically the plan needs to be updated, and it has been scheduled to be updated this year. The current committee looked at expanding the program to a Community Risk Plan, which would entail more than fire planning. The areas being addressed are: 1) Fire, 2) Flooding, 3) Other Catastrophic Events, and 4) Evacuation Traffic Control Programs. Regarding the burn pile, State personnel would like Dammeron Valley landowners to set aside specific days as cleanup days where the wood chipper could be brought to the valley for use. Members of the current committee include Jay Workman, Crystal Phillips, Nikki Pace, Frank Callagee, Kyle Talbot, Brooks Pace, Mark Ahrenholtz, Frank Shearer, Gary Jensen, John and Joanne Riley, Leonard Rice, Ned Cordery, Mac Thomson, and Wayne Staab. Please tell your insurance agent that the ISO rating for Dammeron Valley has improved from a "5" to a "4" to determine if your homeowner's insurance premiums will decrease. There is a possibility for increased flooding as new homeowners move into the valley. Some ideas that the committee has addressed under the emergency plans are 1) a holding area for horses at Frank Callagee's place, 2) volunteers trained for emergency situations, and 3) emergency helicopter routes. The committee would like the plan completed by the end of March so that it is ready for the annual meeting in May.
6. Comment and discussion by landowners:
Lance Cornwall announced that there will be a definite need for new Board members this year, as the terms of Von Mason, Bill King, and Lance Cornwall will be ending in May.
7. Adjournment:
Bill King MADE A MOTION that the financial report be approved. It was SECONDED by Mark Ahrenholtz, and the motion carried.
MOTION made by Lance Cornwall at 8:45 pm to adjourn the meeting. SECONDED by Bill King, and the motion carried.
Carol Clason
Recording Secretary
Tuesday, January 25, 2011
Tuesday, November 30, 2010
Minutes - DVLA Board Meeting 11/30/10
Final Minutes of the DVLA Board Meeting of November 30, 2010
Monthly DVLA Board Meeting was held at the Fire House. Fourteen landowners were in attendance.
Board Members attending: Lance Cornwall, Mark Ahrenholtz, Jim Johnson
Absent: Von Mason, Bill King
President Lance Cornwall called the meeting to order at 7:00 p.m.
1. Approval of agenda:
MOTION made by Mark Ahrenholtz and SECONDED by Jim Johnson that the agenda be approved. Motion carried.
2. Review and approval of the minutes of the October 26, 2010, monthly DVLA Board meeting.
MOTION was made by Mark Ahrenholtz to approve the October 26, 2010, monthly DVLA board meeting minutes. SECONDED by Jim Johnson, and the motion carried.
3. Old Business:
a. Update on the Eagle Scout project by Zach Ballif
The project, as proposed, consists of two grills constructed in the ground with a concrete pad and walkway (to aid the disabled) to the canopy. Zach estimates the cost at approximately $5,000.00. Each grill will cost about $150.00. The two grills will be placed, one on the south side of the shelter next to the walkway, and the second, on the west side next to the volleyball court. Lance Cornwall volunteered to help with the concrete installation. Lance Cornwall requested that the diagram be refined to show the location of the grills, the walkway, and the concrete pad in relation to the volleyball court and the canopy (give dimensions). Mark Ahrenholtz MADE A MOTION that the plan be approved with the stipulation that Zach coordinate the plans with one of the Board members and at the next meeting mark locations with marking paint to secure a final approval . Lance Cornwall SECONDED the motion, and the motion carried.
b. Update on the status of Bylaws and Architectural Guideline proposed amendments
Barbara Hjelle and Lance Cornwall intend to meet with Attorney Ed Robbins sometime during the first two weeks of December to determine the status of his consideration of the Bylaws and Architectural Guidelines.
One landowner indicated that she wanted not only to know the changes to the Bylaws and Architectural Guidelines, as submitted, but the reason the changes were being made. Mark Ahrenholtz reiterated the fact that each change could not be discussed at the annual meeting due to time constraints, but would need to be disseminated to the members prior to that time.
c. E-mail status
Per Mark Ahrenholtz, an e-mail account has been set up with Infowest which will be controlled by the Board and will be used for official DVLA business only. Karen will still have her e-mail listing dealing with social and community issues. Any member wishing to receive DVLA e-mails that are not on the list, should dvla@infowest.com and provide their e-mail address.
d. Update of DVLA Christmas party
A Christmas party for the valley is scheduled for 6:30 pm Monday evening, December 6, 2010, at the fire house. Side dishes which are assigned according to last names can be brought by those in attendance. The assignments are listed on the Christmas party announcement posted at the mail boxes. Long tables and chairs are needed to be furnished by landowners so that they will not have to be rented. Volunteers are needed to meet at 10:00 am Monday morning, December 6, 2010, at the fire station to set up the tables and chairs. Decorating is to be done at noon.
A Santa Day is planned for the next Saturday, 9:00 am - 11:00 am, where the children can come, meet Santa, have their picture taken, and receive a small gift bag.
4. New Business
a. Renovation of the flooring in the Community Center
Proposal by one landowner that the carpet in the community center be pulled up and the concrete floor be stained or a laminate flooring be installed. This would make the center available for multi-purposes, such as exercise classes. Also a mirror on the east-side wall of the center was suggested. Comments were made that if the rug is taken out of the center, the sound level inside will greatly increase and the electrical bill will go up drastically. The floor is not even and could not be laminated without a raised floor. The floor could be raised with 2 x 4's, then laminated. Mark Ahrenholtz questioned that if the garage door were replaced with a solid wall in the community center, if the building would be a lot warmer. A comment was made that the door has been raised during community festivals in the past.
Lance Cornwall volunteered to help put together some estimates of what it would cost to raise the floor, insulate, and then laminate the area.
5. Reports:
a. President's message - None presented.
b. Fire Department Report by Chief Bennett
There were eleven medical calls during the previous month, everything from sickness to someone having a seizure while repairing his roof. There were a number of accidents including two roll overs during the recent storms. More fire fighters are needed in the area - both for the fire teams and the medical teams.
Brush II did blow its engine, but a slightly larger engine can replace the blown one for a reasonable amount. An International large brush truck, 4-wheel drive, and a smaller Ford diesel power stroke brush truck were purchased by the DVLA. Purchasing, painting, and outfitting the two new trucks plus repairing the blown engine on Brush II were all accomplished under the $50,000 budgeted for the new trucks. (The International truck cost $190,000 new, and the smaller Ford brush truck is estimated to have cost approximately $70,000 when new.) Brush III, which was the large military truck owned by the State went to Apple Valley, and the Blazer (also owned by the State) is being turned back to them.
The recent ISO audit resulted in the rating for the Dammeron Valley Fire Department to go down to 4 from 5. This will result in a substantial reduction in homeowners' insurance premiums.
c. ARC Report - Lance Cornwall
There was no activity for the ARC this past month.
d. Reports from Trustees on their areas of responsibility
i. Lance Cornwall: Nothing applicable on the county web page this month.
ii. Jim Johnson: No work has been necessary by the landowners on the road clean-up since the County is still having it done by prison inmates.
e. Financial/Secretarial Report - Carol Clason
The following report, although not read in the meeting was presented to the Board members: "There are two large changes in the balance sheet from last month to this month. The first change is the fact that the remaining half of the fire department budget was transferred from the Wells Fargo Savings account into the U.S. Bank Fire Department Operating Account, leaving a balance there now of $26,277. (At the beginning of the fiscal year this summer, only one-half of the cash budgeted for the Fire Department Operating Account had been placed into that account, leaving the other half to gain interest in the savings account.)
Second, an additional $32,000. is showing up under the vehicle account. This is the $32,000 that was paid for the two new trucks purchased this month for the Fire Department. (These monies had also been sitting in the Savings Account prior to use.)
The only major change in the Budget versus Year-To-Date statement for November was accounting for the purchase of the two trucks for the Fire Department. Line 8.2 lists the $30,000 used in the purchase ($24,160 which was carried over for that purpose from the 2009-2010 budget plus the $5,840 budget amount from 2010-2011). The remaining $2,000 came from the contingency reserve, line 12.4.
Past dues were collected on Lot ME-30, 388 Meadow Drive from the sale of the property. A welcome packet was given to the welcoming committee to present to the new owners."
Mark Ahrenholtz mentioned that there are now 26 landowners who have not paid their 2010-11 dues this year. He MADE A MOTION that the secretary/financial reports be approved. SECONDED by Jim Johnson, and the motion carried.
f. Fire Safety Report - Mac Thomson
The purpose of the Fire Safety Plan is to develop an inventory of what resources we have, lists number of residences, number of homes, and advises what can be done by landowners to reduce the fire risk to their properties. The State reimburses Dammeron Valley landowners for the number of hours and resources they have expended in reducing the fire risk on their properties. The reimbursement comes in the form of man hours and resources used by the State towards reducing fire risk in the Valley. The Fire Safety Committee is being co-chaired by Wayne Staab and Mark Ahrenholtz, and will meet Tuesday, December 7, 2010, at 7:00 pm at the community center.
An e-mail will be sent out announcing this meeting by the Board.
6. Comment and discussion by landowners - None presented.
7. Adjournment:
MOTION made by Mark Ahrenholtz at 8:00 pm to adjourn the meeting. SECONDED by Jim Johnson, and the motion carried.
Carol Clason
Recording Secretary
Monthly DVLA Board Meeting was held at the Fire House. Fourteen landowners were in attendance.
Board Members attending: Lance Cornwall, Mark Ahrenholtz, Jim Johnson
Absent: Von Mason, Bill King
President Lance Cornwall called the meeting to order at 7:00 p.m.
1. Approval of agenda:
MOTION made by Mark Ahrenholtz and SECONDED by Jim Johnson that the agenda be approved. Motion carried.
2. Review and approval of the minutes of the October 26, 2010, monthly DVLA Board meeting.
MOTION was made by Mark Ahrenholtz to approve the October 26, 2010, monthly DVLA board meeting minutes. SECONDED by Jim Johnson, and the motion carried.
3. Old Business:
a. Update on the Eagle Scout project by Zach Ballif
The project, as proposed, consists of two grills constructed in the ground with a concrete pad and walkway (to aid the disabled) to the canopy. Zach estimates the cost at approximately $5,000.00. Each grill will cost about $150.00. The two grills will be placed, one on the south side of the shelter next to the walkway, and the second, on the west side next to the volleyball court. Lance Cornwall volunteered to help with the concrete installation. Lance Cornwall requested that the diagram be refined to show the location of the grills, the walkway, and the concrete pad in relation to the volleyball court and the canopy (give dimensions). Mark Ahrenholtz MADE A MOTION that the plan be approved with the stipulation that Zach coordinate the plans with one of the Board members and at the next meeting mark locations with marking paint to secure a final approval . Lance Cornwall SECONDED the motion, and the motion carried.
b. Update on the status of Bylaws and Architectural Guideline proposed amendments
Barbara Hjelle and Lance Cornwall intend to meet with Attorney Ed Robbins sometime during the first two weeks of December to determine the status of his consideration of the Bylaws and Architectural Guidelines.
One landowner indicated that she wanted not only to know the changes to the Bylaws and Architectural Guidelines, as submitted, but the reason the changes were being made. Mark Ahrenholtz reiterated the fact that each change could not be discussed at the annual meeting due to time constraints, but would need to be disseminated to the members prior to that time.
c. E-mail status
Per Mark Ahrenholtz, an e-mail account has been set up with Infowest which will be controlled by the Board and will be used for official DVLA business only. Karen will still have her e-mail listing dealing with social and community issues. Any member wishing to receive DVLA e-mails that are not on the list, should dvla@infowest.com and provide their e-mail address.
d. Update of DVLA Christmas party
A Christmas party for the valley is scheduled for 6:30 pm Monday evening, December 6, 2010, at the fire house. Side dishes which are assigned according to last names can be brought by those in attendance. The assignments are listed on the Christmas party announcement posted at the mail boxes. Long tables and chairs are needed to be furnished by landowners so that they will not have to be rented. Volunteers are needed to meet at 10:00 am Monday morning, December 6, 2010, at the fire station to set up the tables and chairs. Decorating is to be done at noon.
A Santa Day is planned for the next Saturday, 9:00 am - 11:00 am, where the children can come, meet Santa, have their picture taken, and receive a small gift bag.
4. New Business
a. Renovation of the flooring in the Community Center
Proposal by one landowner that the carpet in the community center be pulled up and the concrete floor be stained or a laminate flooring be installed. This would make the center available for multi-purposes, such as exercise classes. Also a mirror on the east-side wall of the center was suggested. Comments were made that if the rug is taken out of the center, the sound level inside will greatly increase and the electrical bill will go up drastically. The floor is not even and could not be laminated without a raised floor. The floor could be raised with 2 x 4's, then laminated. Mark Ahrenholtz questioned that if the garage door were replaced with a solid wall in the community center, if the building would be a lot warmer. A comment was made that the door has been raised during community festivals in the past.
Lance Cornwall volunteered to help put together some estimates of what it would cost to raise the floor, insulate, and then laminate the area.
5. Reports:
a. President's message - None presented.
b. Fire Department Report by Chief Bennett
There were eleven medical calls during the previous month, everything from sickness to someone having a seizure while repairing his roof. There were a number of accidents including two roll overs during the recent storms. More fire fighters are needed in the area - both for the fire teams and the medical teams.
Brush II did blow its engine, but a slightly larger engine can replace the blown one for a reasonable amount. An International large brush truck, 4-wheel drive, and a smaller Ford diesel power stroke brush truck were purchased by the DVLA. Purchasing, painting, and outfitting the two new trucks plus repairing the blown engine on Brush II were all accomplished under the $50,000 budgeted for the new trucks. (The International truck cost $190,000 new, and the smaller Ford brush truck is estimated to have cost approximately $70,000 when new.) Brush III, which was the large military truck owned by the State went to Apple Valley, and the Blazer (also owned by the State) is being turned back to them.
The recent ISO audit resulted in the rating for the Dammeron Valley Fire Department to go down to 4 from 5. This will result in a substantial reduction in homeowners' insurance premiums.
c. ARC Report - Lance Cornwall
There was no activity for the ARC this past month.
d. Reports from Trustees on their areas of responsibility
i. Lance Cornwall: Nothing applicable on the county web page this month.
ii. Jim Johnson: No work has been necessary by the landowners on the road clean-up since the County is still having it done by prison inmates.
e. Financial/Secretarial Report - Carol Clason
The following report, although not read in the meeting was presented to the Board members: "There are two large changes in the balance sheet from last month to this month. The first change is the fact that the remaining half of the fire department budget was transferred from the Wells Fargo Savings account into the U.S. Bank Fire Department Operating Account, leaving a balance there now of $26,277. (At the beginning of the fiscal year this summer, only one-half of the cash budgeted for the Fire Department Operating Account had been placed into that account, leaving the other half to gain interest in the savings account.)
Second, an additional $32,000. is showing up under the vehicle account. This is the $32,000 that was paid for the two new trucks purchased this month for the Fire Department. (These monies had also been sitting in the Savings Account prior to use.)
The only major change in the Budget versus Year-To-Date statement for November was accounting for the purchase of the two trucks for the Fire Department. Line 8.2 lists the $30,000 used in the purchase ($24,160 which was carried over for that purpose from the 2009-2010 budget plus the $5,840 budget amount from 2010-2011). The remaining $2,000 came from the contingency reserve, line 12.4.
Past dues were collected on Lot ME-30, 388 Meadow Drive from the sale of the property. A welcome packet was given to the welcoming committee to present to the new owners."
Mark Ahrenholtz mentioned that there are now 26 landowners who have not paid their 2010-11 dues this year. He MADE A MOTION that the secretary/financial reports be approved. SECONDED by Jim Johnson, and the motion carried.
f. Fire Safety Report - Mac Thomson
The purpose of the Fire Safety Plan is to develop an inventory of what resources we have, lists number of residences, number of homes, and advises what can be done by landowners to reduce the fire risk to their properties. The State reimburses Dammeron Valley landowners for the number of hours and resources they have expended in reducing the fire risk on their properties. The reimbursement comes in the form of man hours and resources used by the State towards reducing fire risk in the Valley. The Fire Safety Committee is being co-chaired by Wayne Staab and Mark Ahrenholtz, and will meet Tuesday, December 7, 2010, at 7:00 pm at the community center.
An e-mail will be sent out announcing this meeting by the Board.
6. Comment and discussion by landowners - None presented.
7. Adjournment:
MOTION made by Mark Ahrenholtz at 8:00 pm to adjourn the meeting. SECONDED by Jim Johnson, and the motion carried.
Carol Clason
Recording Secretary
Tuesday, October 26, 2010
Minutes - DVLA Board Meeting 10/26/10
Final Minutes of the DVLA Board Meeting of October 26, 2010
Monthly DVLA Board Meeting was held at the Fire House. Six landowners were in attendance.
Board Members attending: Lance Cornwall, Mark Ahrenholtz, Bill King Absent: Jim Johnson, Von Mason.
President Lance Cornwall called the meeting to order at 7:00 p.m.
1. Approval of agenda:
MOTION made by Mark Ahrenholtz and SECONDED by Bill King that the agenda be approved after it was requested that the Eagle Scout project by Zach Ballif be scheduled later in the evening when he would be able to attend. Also it was requested that the Fire Safety Report be scheduled under "Comment and discussion by landowners" . Motion carried.
2. Review and approval of the minutes of the September 28, 2010, Monthly DVLA Board meeting.
MOTION was made by Mark Ahrenholtz to approve the September 28, 2010, monthly DVLA board meeting minutes. SECONDED by Lance Cornwall, and the motion carried.
3. Old Business:
a. Update on the Eagle Scout project by Zach Ballif
Zach Ballif was not present and was scheduled later in the evening when he will be able to attend.
b. Update on the status of Bylaws and Architectural Guideline proposed amendments
Barbara Hjelle volunteered to contact Attorney Ed Robbins to determine the status of his consideration of the Bylaws and Architectural Guidelines. She was not present at this time, and the topic will be rescheduled for the November meeting.
c. E-mail status
Per Mark Ahrenholtz, an e-mail account has been set up with Infowest which will be controlled by the Board and will be used for official DVLA business only. Karen will still have her e-mail listing dealing with social and community issues. dvla@infowest.com is the e-mail address that will be used. There was a question from Johnna Evans asking why we were not using the present e-mail address of dvla@mydvla.org. It was felt by several persons who tried to use that site that is was not as user friendly.
Mark Ahrenholtz intends to test the new site within the next week. An announcement will be sent to the approximate 150 landowners for whom we have e-mail addresses indicating that official DVLA notices and announcements will be forwarded to them unless we hear from them requesting that their name be removed.
4. New Business:
a. Proposed DVLA Christmas party
A Christmas party for the valley is being scheduled for Monday evening, December 6, 2010, at the fire house. Mark Ahrenholtz is proposing a ham dinner, with ham being furnished by the DVLA. Side dishes can be brought by those in attendance. It was suggested that a Santa Day could be planned for the next weekend where the children could come and meet Santa and receive a small gift. Karen Sharkey volunteered to send out an e-mail requesting that landowners turn in their excess candies for the party.
The Dammeron Valley Water Company requested one hour during our monthly meeting to give a presentation to the landowners. Bill King is to contact them and indicate that 6:00 p m - 7:00 p m on Tuesday, November 30, 2010, would be acceptable.
Zach Ballif will not be able to present his Eagle Project this evening, so he will be rescheduled for next month.
5. Reports:
a. President's message - None presented.
b. Fire Department Report by Chief Talbot
Regarding Fire Department personnel, Paul Aldridge has submitted his resignation. Other personnel remain the same. Several equipment issues with the trucks include split fill hose on the Rescue truck, headlights too dimmed on Brush I and need to be replaced, Brush 2 is still under repair (its engine froze), Brush 3 which belongs to the State is being stripped so it can go to Apple Valley next week.
Chief Talbot is looking at BLM Brush truck, diesel, 4-door, available in St. George for $26,000.
It will take approximately $20,000 to outfit the truck, and the $20,000 grant monies will be available for purchasing this truck. A certified check will be mailed in payment.
The carpet and blinds have been cleaned in the Fire Department.
There were no fire calls during the previous months, 1 automobile accident, 2 motorcycle accidents, 1 ATV accident, and 1 medical call in Diamond Valley.
On October 6, Mac Thomson met with State and Washington County emergency personnel. One of the major topics of discussion was the request for help with Dammeron Valley's flooding situation.
Information was received about the reverse 911 directory that is available in the County. Anyone wishing to be included in this directory can go to 911register.com or call Julie at the Washington County Emergency Services, 435-590-9703, who has offered to act as an interface for people wanting to sign up for the registry. Mac also requested that Jay Workman, a member of the Fire Department, serve on the committee to update the present emergency plan.
Burn permits are now available through May. To secure a permit, call Chief Talbot at 705-1345.
c. ARC Report
Lance Cornwall reported that during the month of October, 2010, the following was approved:
a jack-link fence on lot 19, Canyon Trails; reshingled a shake roof on Lot 1, Meadows; a horse barn on Lot 1, Phase 1, Pinion Hills.
d. Reports from Trustees on their Areas of Responsibility
i. Lance Cornwall: Nothing applicable on the county web page this month.
ii. Mark Ahrenholtz : Mark Ahrenholtz indicated rock had been ordered for the 2 south entrances. Tractor work is needed for the south side of the northwest entrance. Next year the east entrance on the north side should be improved as there is little done there. He requested 3 posts and one rail to repair the rail fence at the mail boxes and the southwest entrance. Mac Thomson volunteered to furnish those materials. Letters are being sent out to the non-DVLA members requesting a $300 donation (or any amount that can be given) to help support the DVLA.
e. Financial/Secretarial Report
Lance Cornwall indicated there were no new landowners listed for welcome packages during the previous month. There are no further comments regarding the financial reports as submitted.
Mark Ahrenholtz reported there are five properties from 2208-9; 11 from 2009-2010; and 27 from the current year that have unpaid dues. He stressed the importance of everyone paying his/her share. Lance Cornwall addressed those landowners who refuse to pay their dues and indicated that the Board members need to consider taking these persons to small claims court.
Lance Cornwall made a MOTION that the financial report be approved as submitted, and Mark Ahrenholtz SECONDED the motion. Motion carried.
6. Comment and discussion by landowners:
Mac Thomson reported that the following landowners are current members of the Fire Safety Committee: Mac Thomson (facilitator), Gary Jensen, Mark Ahrenholtz, Frank Callagee, Wayne Staab, Donna Geer, Jay Workman, and Nicki from the Water Company. During the previous month, someone threw a mattress and box springs over the fence at the burn pile. Since this is not natural clippings or branches, this is not acceptable to be left and the burn pile and means that someone else has to haul it to Central to the County dump site. There are large logs at the burn site if someone wants to use them for fire wood.
One landowner asked that the light that was to be put on the Dammeron Valley rock be reconsidered. After polling the three Board members present, it was agreed that no light will be installed at the rock.
7. Adjournment:
MOTION made by Mark Ahrenholtz to adjourn the meeting. SECONDED by Bill King, and the motion carried.
Carol Clason
Recording Secretary
Monthly DVLA Board Meeting was held at the Fire House. Six landowners were in attendance.
Board Members attending: Lance Cornwall, Mark Ahrenholtz, Bill King Absent: Jim Johnson, Von Mason.
President Lance Cornwall called the meeting to order at 7:00 p.m.
1. Approval of agenda:
MOTION made by Mark Ahrenholtz and SECONDED by Bill King that the agenda be approved after it was requested that the Eagle Scout project by Zach Ballif be scheduled later in the evening when he would be able to attend. Also it was requested that the Fire Safety Report be scheduled under "Comment and discussion by landowners" . Motion carried.
2. Review and approval of the minutes of the September 28, 2010, Monthly DVLA Board meeting.
MOTION was made by Mark Ahrenholtz to approve the September 28, 2010, monthly DVLA board meeting minutes. SECONDED by Lance Cornwall, and the motion carried.
3. Old Business:
a. Update on the Eagle Scout project by Zach Ballif
Zach Ballif was not present and was scheduled later in the evening when he will be able to attend.
b. Update on the status of Bylaws and Architectural Guideline proposed amendments
Barbara Hjelle volunteered to contact Attorney Ed Robbins to determine the status of his consideration of the Bylaws and Architectural Guidelines. She was not present at this time, and the topic will be rescheduled for the November meeting.
c. E-mail status
Per Mark Ahrenholtz, an e-mail account has been set up with Infowest which will be controlled by the Board and will be used for official DVLA business only. Karen will still have her e-mail listing dealing with social and community issues. dvla@infowest.com is the e-mail address that will be used. There was a question from Johnna Evans asking why we were not using the present e-mail address of dvla@mydvla.org. It was felt by several persons who tried to use that site that is was not as user friendly.
Mark Ahrenholtz intends to test the new site within the next week. An announcement will be sent to the approximate 150 landowners for whom we have e-mail addresses indicating that official DVLA notices and announcements will be forwarded to them unless we hear from them requesting that their name be removed.
4. New Business:
a. Proposed DVLA Christmas party
A Christmas party for the valley is being scheduled for Monday evening, December 6, 2010, at the fire house. Mark Ahrenholtz is proposing a ham dinner, with ham being furnished by the DVLA. Side dishes can be brought by those in attendance. It was suggested that a Santa Day could be planned for the next weekend where the children could come and meet Santa and receive a small gift. Karen Sharkey volunteered to send out an e-mail requesting that landowners turn in their excess candies for the party.
The Dammeron Valley Water Company requested one hour during our monthly meeting to give a presentation to the landowners. Bill King is to contact them and indicate that 6:00 p m - 7:00 p m on Tuesday, November 30, 2010, would be acceptable.
Zach Ballif will not be able to present his Eagle Project this evening, so he will be rescheduled for next month.
5. Reports:
a. President's message - None presented.
b. Fire Department Report by Chief Talbot
Regarding Fire Department personnel, Paul Aldridge has submitted his resignation. Other personnel remain the same. Several equipment issues with the trucks include split fill hose on the Rescue truck, headlights too dimmed on Brush I and need to be replaced, Brush 2 is still under repair (its engine froze), Brush 3 which belongs to the State is being stripped so it can go to Apple Valley next week.
Chief Talbot is looking at BLM Brush truck, diesel, 4-door, available in St. George for $26,000.
It will take approximately $20,000 to outfit the truck, and the $20,000 grant monies will be available for purchasing this truck. A certified check will be mailed in payment.
The carpet and blinds have been cleaned in the Fire Department.
There were no fire calls during the previous months, 1 automobile accident, 2 motorcycle accidents, 1 ATV accident, and 1 medical call in Diamond Valley.
On October 6, Mac Thomson met with State and Washington County emergency personnel. One of the major topics of discussion was the request for help with Dammeron Valley's flooding situation.
Information was received about the reverse 911 directory that is available in the County. Anyone wishing to be included in this directory can go to 911register.com or call Julie at the Washington County Emergency Services, 435-590-9703, who has offered to act as an interface for people wanting to sign up for the registry. Mac also requested that Jay Workman, a member of the Fire Department, serve on the committee to update the present emergency plan.
Burn permits are now available through May. To secure a permit, call Chief Talbot at 705-1345.
c. ARC Report
Lance Cornwall reported that during the month of October, 2010, the following was approved:
a jack-link fence on lot 19, Canyon Trails; reshingled a shake roof on Lot 1, Meadows; a horse barn on Lot 1, Phase 1, Pinion Hills.
d. Reports from Trustees on their Areas of Responsibility
i. Lance Cornwall: Nothing applicable on the county web page this month.
ii. Mark Ahrenholtz : Mark Ahrenholtz indicated rock had been ordered for the 2 south entrances. Tractor work is needed for the south side of the northwest entrance. Next year the east entrance on the north side should be improved as there is little done there. He requested 3 posts and one rail to repair the rail fence at the mail boxes and the southwest entrance. Mac Thomson volunteered to furnish those materials. Letters are being sent out to the non-DVLA members requesting a $300 donation (or any amount that can be given) to help support the DVLA.
e. Financial/Secretarial Report
Lance Cornwall indicated there were no new landowners listed for welcome packages during the previous month. There are no further comments regarding the financial reports as submitted.
Mark Ahrenholtz reported there are five properties from 2208-9; 11 from 2009-2010; and 27 from the current year that have unpaid dues. He stressed the importance of everyone paying his/her share. Lance Cornwall addressed those landowners who refuse to pay their dues and indicated that the Board members need to consider taking these persons to small claims court.
Lance Cornwall made a MOTION that the financial report be approved as submitted, and Mark Ahrenholtz SECONDED the motion. Motion carried.
6. Comment and discussion by landowners:
Mac Thomson reported that the following landowners are current members of the Fire Safety Committee: Mac Thomson (facilitator), Gary Jensen, Mark Ahrenholtz, Frank Callagee, Wayne Staab, Donna Geer, Jay Workman, and Nicki from the Water Company. During the previous month, someone threw a mattress and box springs over the fence at the burn pile. Since this is not natural clippings or branches, this is not acceptable to be left and the burn pile and means that someone else has to haul it to Central to the County dump site. There are large logs at the burn site if someone wants to use them for fire wood.
One landowner asked that the light that was to be put on the Dammeron Valley rock be reconsidered. After polling the three Board members present, it was agreed that no light will be installed at the rock.
7. Adjournment:
MOTION made by Mark Ahrenholtz to adjourn the meeting. SECONDED by Bill King, and the motion carried.
Carol Clason
Recording Secretary
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