Final Minutes of the DVLA Board Meeting of November 30, 2010
Monthly DVLA Board Meeting was held at the Fire House. Fourteen landowners were in attendance.
Board Members attending: Lance Cornwall, Mark Ahrenholtz, Jim Johnson
Absent: Von Mason, Bill King
President Lance Cornwall called the meeting to order at 7:00 p.m.
1. Approval of agenda:
MOTION made by Mark Ahrenholtz and SECONDED by Jim Johnson that the agenda be approved. Motion carried.
2. Review and approval of the minutes of the October 26, 2010, monthly DVLA Board meeting.
MOTION was made by Mark Ahrenholtz to approve the October 26, 2010, monthly DVLA board meeting minutes. SECONDED by Jim Johnson, and the motion carried.
3. Old Business:
a. Update on the Eagle Scout project by Zach Ballif
The project, as proposed, consists of two grills constructed in the ground with a concrete pad and walkway (to aid the disabled) to the canopy. Zach estimates the cost at approximately $5,000.00. Each grill will cost about $150.00. The two grills will be placed, one on the south side of the shelter next to the walkway, and the second, on the west side next to the volleyball court. Lance Cornwall volunteered to help with the concrete installation. Lance Cornwall requested that the diagram be refined to show the location of the grills, the walkway, and the concrete pad in relation to the volleyball court and the canopy (give dimensions). Mark Ahrenholtz MADE A MOTION that the plan be approved with the stipulation that Zach coordinate the plans with one of the Board members and at the next meeting mark locations with marking paint to secure a final approval . Lance Cornwall SECONDED the motion, and the motion carried.
b. Update on the status of Bylaws and Architectural Guideline proposed amendments
Barbara Hjelle and Lance Cornwall intend to meet with Attorney Ed Robbins sometime during the first two weeks of December to determine the status of his consideration of the Bylaws and Architectural Guidelines.
One landowner indicated that she wanted not only to know the changes to the Bylaws and Architectural Guidelines, as submitted, but the reason the changes were being made. Mark Ahrenholtz reiterated the fact that each change could not be discussed at the annual meeting due to time constraints, but would need to be disseminated to the members prior to that time.
c. E-mail status
Per Mark Ahrenholtz, an e-mail account has been set up with Infowest which will be controlled by the Board and will be used for official DVLA business only. Karen will still have her e-mail listing dealing with social and community issues. Any member wishing to receive DVLA e-mails that are not on the list, should dvla@infowest.com and provide their e-mail address.
d. Update of DVLA Christmas party
A Christmas party for the valley is scheduled for 6:30 pm Monday evening, December 6, 2010, at the fire house. Side dishes which are assigned according to last names can be brought by those in attendance. The assignments are listed on the Christmas party announcement posted at the mail boxes. Long tables and chairs are needed to be furnished by landowners so that they will not have to be rented. Volunteers are needed to meet at 10:00 am Monday morning, December 6, 2010, at the fire station to set up the tables and chairs. Decorating is to be done at noon.
A Santa Day is planned for the next Saturday, 9:00 am - 11:00 am, where the children can come, meet Santa, have their picture taken, and receive a small gift bag.
4. New Business
a. Renovation of the flooring in the Community Center
Proposal by one landowner that the carpet in the community center be pulled up and the concrete floor be stained or a laminate flooring be installed. This would make the center available for multi-purposes, such as exercise classes. Also a mirror on the east-side wall of the center was suggested. Comments were made that if the rug is taken out of the center, the sound level inside will greatly increase and the electrical bill will go up drastically. The floor is not even and could not be laminated without a raised floor. The floor could be raised with 2 x 4's, then laminated. Mark Ahrenholtz questioned that if the garage door were replaced with a solid wall in the community center, if the building would be a lot warmer. A comment was made that the door has been raised during community festivals in the past.
Lance Cornwall volunteered to help put together some estimates of what it would cost to raise the floor, insulate, and then laminate the area.
5. Reports:
a. President's message - None presented.
b. Fire Department Report by Chief Bennett
There were eleven medical calls during the previous month, everything from sickness to someone having a seizure while repairing his roof. There were a number of accidents including two roll overs during the recent storms. More fire fighters are needed in the area - both for the fire teams and the medical teams.
Brush II did blow its engine, but a slightly larger engine can replace the blown one for a reasonable amount. An International large brush truck, 4-wheel drive, and a smaller Ford diesel power stroke brush truck were purchased by the DVLA. Purchasing, painting, and outfitting the two new trucks plus repairing the blown engine on Brush II were all accomplished under the $50,000 budgeted for the new trucks. (The International truck cost $190,000 new, and the smaller Ford brush truck is estimated to have cost approximately $70,000 when new.) Brush III, which was the large military truck owned by the State went to Apple Valley, and the Blazer (also owned by the State) is being turned back to them.
The recent ISO audit resulted in the rating for the Dammeron Valley Fire Department to go down to 4 from 5. This will result in a substantial reduction in homeowners' insurance premiums.
c. ARC Report - Lance Cornwall
There was no activity for the ARC this past month.
d. Reports from Trustees on their areas of responsibility
i. Lance Cornwall: Nothing applicable on the county web page this month.
ii. Jim Johnson: No work has been necessary by the landowners on the road clean-up since the County is still having it done by prison inmates.
e. Financial/Secretarial Report - Carol Clason
The following report, although not read in the meeting was presented to the Board members: "There are two large changes in the balance sheet from last month to this month. The first change is the fact that the remaining half of the fire department budget was transferred from the Wells Fargo Savings account into the U.S. Bank Fire Department Operating Account, leaving a balance there now of $26,277. (At the beginning of the fiscal year this summer, only one-half of the cash budgeted for the Fire Department Operating Account had been placed into that account, leaving the other half to gain interest in the savings account.)
Second, an additional $32,000. is showing up under the vehicle account. This is the $32,000 that was paid for the two new trucks purchased this month for the Fire Department. (These monies had also been sitting in the Savings Account prior to use.)
The only major change in the Budget versus Year-To-Date statement for November was accounting for the purchase of the two trucks for the Fire Department. Line 8.2 lists the $30,000 used in the purchase ($24,160 which was carried over for that purpose from the 2009-2010 budget plus the $5,840 budget amount from 2010-2011). The remaining $2,000 came from the contingency reserve, line 12.4.
Past dues were collected on Lot ME-30, 388 Meadow Drive from the sale of the property. A welcome packet was given to the welcoming committee to present to the new owners."
Mark Ahrenholtz mentioned that there are now 26 landowners who have not paid their 2010-11 dues this year. He MADE A MOTION that the secretary/financial reports be approved. SECONDED by Jim Johnson, and the motion carried.
f. Fire Safety Report - Mac Thomson
The purpose of the Fire Safety Plan is to develop an inventory of what resources we have, lists number of residences, number of homes, and advises what can be done by landowners to reduce the fire risk to their properties. The State reimburses Dammeron Valley landowners for the number of hours and resources they have expended in reducing the fire risk on their properties. The reimbursement comes in the form of man hours and resources used by the State towards reducing fire risk in the Valley. The Fire Safety Committee is being co-chaired by Wayne Staab and Mark Ahrenholtz, and will meet Tuesday, December 7, 2010, at 7:00 pm at the community center.
An e-mail will be sent out announcing this meeting by the Board.
6. Comment and discussion by landowners - None presented.
7. Adjournment:
MOTION made by Mark Ahrenholtz at 8:00 pm to adjourn the meeting. SECONDED by Jim Johnson, and the motion carried.
Carol Clason
Recording Secretary
Tuesday, November 30, 2010
Tuesday, October 26, 2010
Minutes - DVLA Board Meeting 10/26/10
Final Minutes of the DVLA Board Meeting of October 26, 2010
Monthly DVLA Board Meeting was held at the Fire House. Six landowners were in attendance.
Board Members attending: Lance Cornwall, Mark Ahrenholtz, Bill King Absent: Jim Johnson, Von Mason.
President Lance Cornwall called the meeting to order at 7:00 p.m.
1. Approval of agenda:
MOTION made by Mark Ahrenholtz and SECONDED by Bill King that the agenda be approved after it was requested that the Eagle Scout project by Zach Ballif be scheduled later in the evening when he would be able to attend. Also it was requested that the Fire Safety Report be scheduled under "Comment and discussion by landowners" . Motion carried.
2. Review and approval of the minutes of the September 28, 2010, Monthly DVLA Board meeting.
MOTION was made by Mark Ahrenholtz to approve the September 28, 2010, monthly DVLA board meeting minutes. SECONDED by Lance Cornwall, and the motion carried.
3. Old Business:
a. Update on the Eagle Scout project by Zach Ballif
Zach Ballif was not present and was scheduled later in the evening when he will be able to attend.
b. Update on the status of Bylaws and Architectural Guideline proposed amendments
Barbara Hjelle volunteered to contact Attorney Ed Robbins to determine the status of his consideration of the Bylaws and Architectural Guidelines. She was not present at this time, and the topic will be rescheduled for the November meeting.
c. E-mail status
Per Mark Ahrenholtz, an e-mail account has been set up with Infowest which will be controlled by the Board and will be used for official DVLA business only. Karen will still have her e-mail listing dealing with social and community issues. dvla@infowest.com is the e-mail address that will be used. There was a question from Johnna Evans asking why we were not using the present e-mail address of dvla@mydvla.org. It was felt by several persons who tried to use that site that is was not as user friendly.
Mark Ahrenholtz intends to test the new site within the next week. An announcement will be sent to the approximate 150 landowners for whom we have e-mail addresses indicating that official DVLA notices and announcements will be forwarded to them unless we hear from them requesting that their name be removed.
4. New Business:
a. Proposed DVLA Christmas party
A Christmas party for the valley is being scheduled for Monday evening, December 6, 2010, at the fire house. Mark Ahrenholtz is proposing a ham dinner, with ham being furnished by the DVLA. Side dishes can be brought by those in attendance. It was suggested that a Santa Day could be planned for the next weekend where the children could come and meet Santa and receive a small gift. Karen Sharkey volunteered to send out an e-mail requesting that landowners turn in their excess candies for the party.
The Dammeron Valley Water Company requested one hour during our monthly meeting to give a presentation to the landowners. Bill King is to contact them and indicate that 6:00 p m - 7:00 p m on Tuesday, November 30, 2010, would be acceptable.
Zach Ballif will not be able to present his Eagle Project this evening, so he will be rescheduled for next month.
5. Reports:
a. President's message - None presented.
b. Fire Department Report by Chief Talbot
Regarding Fire Department personnel, Paul Aldridge has submitted his resignation. Other personnel remain the same. Several equipment issues with the trucks include split fill hose on the Rescue truck, headlights too dimmed on Brush I and need to be replaced, Brush 2 is still under repair (its engine froze), Brush 3 which belongs to the State is being stripped so it can go to Apple Valley next week.
Chief Talbot is looking at BLM Brush truck, diesel, 4-door, available in St. George for $26,000.
It will take approximately $20,000 to outfit the truck, and the $20,000 grant monies will be available for purchasing this truck. A certified check will be mailed in payment.
The carpet and blinds have been cleaned in the Fire Department.
There were no fire calls during the previous months, 1 automobile accident, 2 motorcycle accidents, 1 ATV accident, and 1 medical call in Diamond Valley.
On October 6, Mac Thomson met with State and Washington County emergency personnel. One of the major topics of discussion was the request for help with Dammeron Valley's flooding situation.
Information was received about the reverse 911 directory that is available in the County. Anyone wishing to be included in this directory can go to 911register.com or call Julie at the Washington County Emergency Services, 435-590-9703, who has offered to act as an interface for people wanting to sign up for the registry. Mac also requested that Jay Workman, a member of the Fire Department, serve on the committee to update the present emergency plan.
Burn permits are now available through May. To secure a permit, call Chief Talbot at 705-1345.
c. ARC Report
Lance Cornwall reported that during the month of October, 2010, the following was approved:
a jack-link fence on lot 19, Canyon Trails; reshingled a shake roof on Lot 1, Meadows; a horse barn on Lot 1, Phase 1, Pinion Hills.
d. Reports from Trustees on their Areas of Responsibility
i. Lance Cornwall: Nothing applicable on the county web page this month.
ii. Mark Ahrenholtz : Mark Ahrenholtz indicated rock had been ordered for the 2 south entrances. Tractor work is needed for the south side of the northwest entrance. Next year the east entrance on the north side should be improved as there is little done there. He requested 3 posts and one rail to repair the rail fence at the mail boxes and the southwest entrance. Mac Thomson volunteered to furnish those materials. Letters are being sent out to the non-DVLA members requesting a $300 donation (or any amount that can be given) to help support the DVLA.
e. Financial/Secretarial Report
Lance Cornwall indicated there were no new landowners listed for welcome packages during the previous month. There are no further comments regarding the financial reports as submitted.
Mark Ahrenholtz reported there are five properties from 2208-9; 11 from 2009-2010; and 27 from the current year that have unpaid dues. He stressed the importance of everyone paying his/her share. Lance Cornwall addressed those landowners who refuse to pay their dues and indicated that the Board members need to consider taking these persons to small claims court.
Lance Cornwall made a MOTION that the financial report be approved as submitted, and Mark Ahrenholtz SECONDED the motion. Motion carried.
6. Comment and discussion by landowners:
Mac Thomson reported that the following landowners are current members of the Fire Safety Committee: Mac Thomson (facilitator), Gary Jensen, Mark Ahrenholtz, Frank Callagee, Wayne Staab, Donna Geer, Jay Workman, and Nicki from the Water Company. During the previous month, someone threw a mattress and box springs over the fence at the burn pile. Since this is not natural clippings or branches, this is not acceptable to be left and the burn pile and means that someone else has to haul it to Central to the County dump site. There are large logs at the burn site if someone wants to use them for fire wood.
One landowner asked that the light that was to be put on the Dammeron Valley rock be reconsidered. After polling the three Board members present, it was agreed that no light will be installed at the rock.
7. Adjournment:
MOTION made by Mark Ahrenholtz to adjourn the meeting. SECONDED by Bill King, and the motion carried.
Carol Clason
Recording Secretary
Monthly DVLA Board Meeting was held at the Fire House. Six landowners were in attendance.
Board Members attending: Lance Cornwall, Mark Ahrenholtz, Bill King Absent: Jim Johnson, Von Mason.
President Lance Cornwall called the meeting to order at 7:00 p.m.
1. Approval of agenda:
MOTION made by Mark Ahrenholtz and SECONDED by Bill King that the agenda be approved after it was requested that the Eagle Scout project by Zach Ballif be scheduled later in the evening when he would be able to attend. Also it was requested that the Fire Safety Report be scheduled under "Comment and discussion by landowners" . Motion carried.
2. Review and approval of the minutes of the September 28, 2010, Monthly DVLA Board meeting.
MOTION was made by Mark Ahrenholtz to approve the September 28, 2010, monthly DVLA board meeting minutes. SECONDED by Lance Cornwall, and the motion carried.
3. Old Business:
a. Update on the Eagle Scout project by Zach Ballif
Zach Ballif was not present and was scheduled later in the evening when he will be able to attend.
b. Update on the status of Bylaws and Architectural Guideline proposed amendments
Barbara Hjelle volunteered to contact Attorney Ed Robbins to determine the status of his consideration of the Bylaws and Architectural Guidelines. She was not present at this time, and the topic will be rescheduled for the November meeting.
c. E-mail status
Per Mark Ahrenholtz, an e-mail account has been set up with Infowest which will be controlled by the Board and will be used for official DVLA business only. Karen will still have her e-mail listing dealing with social and community issues. dvla@infowest.com is the e-mail address that will be used. There was a question from Johnna Evans asking why we were not using the present e-mail address of dvla@mydvla.org. It was felt by several persons who tried to use that site that is was not as user friendly.
Mark Ahrenholtz intends to test the new site within the next week. An announcement will be sent to the approximate 150 landowners for whom we have e-mail addresses indicating that official DVLA notices and announcements will be forwarded to them unless we hear from them requesting that their name be removed.
4. New Business:
a. Proposed DVLA Christmas party
A Christmas party for the valley is being scheduled for Monday evening, December 6, 2010, at the fire house. Mark Ahrenholtz is proposing a ham dinner, with ham being furnished by the DVLA. Side dishes can be brought by those in attendance. It was suggested that a Santa Day could be planned for the next weekend where the children could come and meet Santa and receive a small gift. Karen Sharkey volunteered to send out an e-mail requesting that landowners turn in their excess candies for the party.
The Dammeron Valley Water Company requested one hour during our monthly meeting to give a presentation to the landowners. Bill King is to contact them and indicate that 6:00 p m - 7:00 p m on Tuesday, November 30, 2010, would be acceptable.
Zach Ballif will not be able to present his Eagle Project this evening, so he will be rescheduled for next month.
5. Reports:
a. President's message - None presented.
b. Fire Department Report by Chief Talbot
Regarding Fire Department personnel, Paul Aldridge has submitted his resignation. Other personnel remain the same. Several equipment issues with the trucks include split fill hose on the Rescue truck, headlights too dimmed on Brush I and need to be replaced, Brush 2 is still under repair (its engine froze), Brush 3 which belongs to the State is being stripped so it can go to Apple Valley next week.
Chief Talbot is looking at BLM Brush truck, diesel, 4-door, available in St. George for $26,000.
It will take approximately $20,000 to outfit the truck, and the $20,000 grant monies will be available for purchasing this truck. A certified check will be mailed in payment.
The carpet and blinds have been cleaned in the Fire Department.
There were no fire calls during the previous months, 1 automobile accident, 2 motorcycle accidents, 1 ATV accident, and 1 medical call in Diamond Valley.
On October 6, Mac Thomson met with State and Washington County emergency personnel. One of the major topics of discussion was the request for help with Dammeron Valley's flooding situation.
Information was received about the reverse 911 directory that is available in the County. Anyone wishing to be included in this directory can go to 911register.com or call Julie at the Washington County Emergency Services, 435-590-9703, who has offered to act as an interface for people wanting to sign up for the registry. Mac also requested that Jay Workman, a member of the Fire Department, serve on the committee to update the present emergency plan.
Burn permits are now available through May. To secure a permit, call Chief Talbot at 705-1345.
c. ARC Report
Lance Cornwall reported that during the month of October, 2010, the following was approved:
a jack-link fence on lot 19, Canyon Trails; reshingled a shake roof on Lot 1, Meadows; a horse barn on Lot 1, Phase 1, Pinion Hills.
d. Reports from Trustees on their Areas of Responsibility
i. Lance Cornwall: Nothing applicable on the county web page this month.
ii. Mark Ahrenholtz : Mark Ahrenholtz indicated rock had been ordered for the 2 south entrances. Tractor work is needed for the south side of the northwest entrance. Next year the east entrance on the north side should be improved as there is little done there. He requested 3 posts and one rail to repair the rail fence at the mail boxes and the southwest entrance. Mac Thomson volunteered to furnish those materials. Letters are being sent out to the non-DVLA members requesting a $300 donation (or any amount that can be given) to help support the DVLA.
e. Financial/Secretarial Report
Lance Cornwall indicated there were no new landowners listed for welcome packages during the previous month. There are no further comments regarding the financial reports as submitted.
Mark Ahrenholtz reported there are five properties from 2208-9; 11 from 2009-2010; and 27 from the current year that have unpaid dues. He stressed the importance of everyone paying his/her share. Lance Cornwall addressed those landowners who refuse to pay their dues and indicated that the Board members need to consider taking these persons to small claims court.
Lance Cornwall made a MOTION that the financial report be approved as submitted, and Mark Ahrenholtz SECONDED the motion. Motion carried.
6. Comment and discussion by landowners:
Mac Thomson reported that the following landowners are current members of the Fire Safety Committee: Mac Thomson (facilitator), Gary Jensen, Mark Ahrenholtz, Frank Callagee, Wayne Staab, Donna Geer, Jay Workman, and Nicki from the Water Company. During the previous month, someone threw a mattress and box springs over the fence at the burn pile. Since this is not natural clippings or branches, this is not acceptable to be left and the burn pile and means that someone else has to haul it to Central to the County dump site. There are large logs at the burn site if someone wants to use them for fire wood.
One landowner asked that the light that was to be put on the Dammeron Valley rock be reconsidered. After polling the three Board members present, it was agreed that no light will be installed at the rock.
7. Adjournment:
MOTION made by Mark Ahrenholtz to adjourn the meeting. SECONDED by Bill King, and the motion carried.
Carol Clason
Recording Secretary
Tuesday, September 28, 2010
Minutes - DVLA Board Meeting 09/28/10
Draft Minutes of the DVLA Board Meeting of September 28, 2010
Monthly DVLA Board Meeting was held at the Fire House. Nine landowners were in attendance.
Board Members attending: Lance Cornwall, Mark Ahrenholtz, Jim Johnson, Von Mason. Absent: Bill King
President Lance Cornwall called the meeting to order at 7:00 p.m.
1. Approval of agenda:
MOTION made by Jim Johnson and SECONDED by Mark Ahrenholtz that the agenda be approved after it was determined that a landowner request concerning the new member package would be discussed under "Comments and discussion by landowners". Motion carried.
2. Review and approval of the minutes of the August 31, 2010, Monthly DVLA Board meeting.
MOTION was made by Mark Ahrenholtz to approve the August 31, 2010, monthly DVLA board meeting minutes. SECONDED by Jim Johnson, and the motion carried.
3. Old Business:
a. Update on two Eagle Scout projects by Zach and Nicholas Ballif
Zach Ballif was not present and will update his project at next month's meeting.
Per Nicholas Ballif, Mr. Holt, a plumber, and John Page, a mason, will aid in completing the installation of the water fountain in the park. The fountain will be installed just to the northeast of the pavilion. Per Lance Cornwall, Brooks Pace has approved use of water for this purpose. Comment was made that since the water to the park is shut off in the winter, the installation will not have to be winterized. The fountain will have a spigot three feet from the ground and a step which will be incorporated into the stone foundation of the fountain. The Board asked Nicholas that Chief Talbot be kept informed of the project since he is well aware of the logistics of the park area. Mark Ahrenholtz made a MOTION that the water fountain project be approved. SECONDED by Jim Johnson, and the motion was approved.
b. Update on the status of Bylaws and Architectural Guideline proposed amendments
Barbara Hjelle volunteered to contact Attorney Ed Robbins to determine the status of his consideration of the Bylaws and Architectural Guidelines.
c. E-mail status
Per Lance Cornwall, the e-mail notice from the association did not go out in this month's water bill, but will be included in the next mailing. A MOTION was made by Mark Ahrenholtz that an Infowest representative be contacted regarding setting up an Infowest e-mail account. SECONDED by Jim Johnson, and the motion carried. Mark Ahrenholtz volunteered to contact them about the account.
4. New Business:
a. Proposed assessment against landowners of increased lien filing fees. Lance Cornwall, after researching governing documents, questioned if the association membership would have to vote on the issue of assessing additional fees, such as increased lien filing fees. Bill King is researching the legality of such assessments.
b. Easement issue for porch addition on Lot ME-34. Landowner Barbara Hjelle asked if the Board members had any issue with the addition of a back porch forty-five feet from the back of her property. There is a 12-foot utility easement by the Bureau of Land Management at the property line which may affect the required County easement. Barbara is to contact Washington County and can indicate that the DVLA Board is open to the addition, if the County has no problems with it.
5. Reports:
a. President's message - None presented.
b. Fire Department Report
Chief Craig Bennett indicated there were no fire calls or brush fires during the past month. There were eight medical calls including fall, ATV, and motorcycle accidents. Brush II truck overheated, but major damage does not seem to have occurred. The Department is looking at the two brush trucks that are for sale right now in the U.S. The one that is here in St. George is a 4-door, 750 gallon, 4-wheel drive vehicle that would be ready the end of October or the beginning of November. Chief Bennett displayed the extraction tool recently purchased by the Department which included jaws, cutter, ram, and power source.
On October 6, Mac Thomson is to meet with State and Washington County emergency personnel. The State owes Dammeron Valley about $20,000 in work or equipment, and volunteers are needed to update the Dammeron Valley plan that was submitted several years ago. He also requested a member of the Board to serve as a contact to the Board. The burn pile will be open October 10, if there is no conflict with the Fire Department training schedule. Chief Talbot has also secured quotes and information on fire insurance policies.
c. ARC Report
Lance Cornwall reported that there was no activity during the month of September, 2010.
d. Reports from Trustees on their Areas of Responsibility
i. Lance Cornwall: Park contract - Lance would like to see a change in the park maintenance contract next year to keep the volley-ball area weed-free.
ii. Mark Ahrenholtz : Mark Ahrenholtz made a MOTION that funding be provided for use in freshening the small colored rocks at the valley entrances, approximately $250.00. SECONDED by Jim Johnson, and the motion carried. Michael Duvall volunteered to contact Washington County personnel to determine if lights could be used to illuminate the Dammeron Valley rock. A MOTION was made by Lance Cornwall and SECONDED by Jim Johnson that the rock be lighted if approved by the County.
f. Financial/Secretarial Report - Carol Clason
In response to the intention of the Board to visit each new landowner to the valley, a Welcome packet was given to them for the new owners of Bud and Barbara Balagna's previous home. It includes an introductory letter, a telephone listing, copy of the CCR's for their particular subdivision, copy of the by-laws and architectural guidelines, and an information up-date sheet requesting their telephone numbers and e-mail addresses.
Last month's uncollected dues were $13,614; this month, they are $11,584. Many thanks to the Board members for taking part in the collection process as it has made a great difference in member payments.
Nine more liens were filed this past month on all properties with unpaid dues, except for those landowners who are on partial payment agreements.
Mark Ahrenholtz made a MOTION that the financial report be approved as submitted, and Jim Johnson SECONDED the motion. Motion carried.
6. Comment and discussion by landowners:
Crystal Phillips suggested adding to the Welcome packet a sheet listing local activity information. The sheet would list such items as information on the Yoga Group and other groups, the Bulletin Board, the marathons down Highway 18, the Red Dog menu, and a map of the area. Kim Ahrenholtz and Crystal Phillips volunteered to compile this listing and distribute the Welcome packets to new landowners.
Carol Clason asked that the Board consider snow/ice removal at the mail boxes during the winter. Also, there is no longer anywhere to leave copies of the minutes as the DVLA box was broken. Frank Shearer or Karl Sammons were listed as persons who might be able to help with the mail box bulletin board. Mark Ahrenholtz is to talk to his neighbor about helping with the snow/ice removal.
7. Adjournment:
MOTION made by Mark Ahrenholtz to adjourn the meeting at 8:40 p.m. SECONDED by Jim Johnson, and the motion carried.
Carol Clason
Recording Secretary
Monthly DVLA Board Meeting was held at the Fire House. Nine landowners were in attendance.
Board Members attending: Lance Cornwall, Mark Ahrenholtz, Jim Johnson, Von Mason. Absent: Bill King
President Lance Cornwall called the meeting to order at 7:00 p.m.
1. Approval of agenda:
MOTION made by Jim Johnson and SECONDED by Mark Ahrenholtz that the agenda be approved after it was determined that a landowner request concerning the new member package would be discussed under "Comments and discussion by landowners". Motion carried.
2. Review and approval of the minutes of the August 31, 2010, Monthly DVLA Board meeting.
MOTION was made by Mark Ahrenholtz to approve the August 31, 2010, monthly DVLA board meeting minutes. SECONDED by Jim Johnson, and the motion carried.
3. Old Business:
a. Update on two Eagle Scout projects by Zach and Nicholas Ballif
Zach Ballif was not present and will update his project at next month's meeting.
Per Nicholas Ballif, Mr. Holt, a plumber, and John Page, a mason, will aid in completing the installation of the water fountain in the park. The fountain will be installed just to the northeast of the pavilion. Per Lance Cornwall, Brooks Pace has approved use of water for this purpose. Comment was made that since the water to the park is shut off in the winter, the installation will not have to be winterized. The fountain will have a spigot three feet from the ground and a step which will be incorporated into the stone foundation of the fountain. The Board asked Nicholas that Chief Talbot be kept informed of the project since he is well aware of the logistics of the park area. Mark Ahrenholtz made a MOTION that the water fountain project be approved. SECONDED by Jim Johnson, and the motion was approved.
b. Update on the status of Bylaws and Architectural Guideline proposed amendments
Barbara Hjelle volunteered to contact Attorney Ed Robbins to determine the status of his consideration of the Bylaws and Architectural Guidelines.
c. E-mail status
Per Lance Cornwall, the e-mail notice from the association did not go out in this month's water bill, but will be included in the next mailing. A MOTION was made by Mark Ahrenholtz that an Infowest representative be contacted regarding setting up an Infowest e-mail account. SECONDED by Jim Johnson, and the motion carried. Mark Ahrenholtz volunteered to contact them about the account.
4. New Business:
a. Proposed assessment against landowners of increased lien filing fees. Lance Cornwall, after researching governing documents, questioned if the association membership would have to vote on the issue of assessing additional fees, such as increased lien filing fees. Bill King is researching the legality of such assessments.
b. Easement issue for porch addition on Lot ME-34. Landowner Barbara Hjelle asked if the Board members had any issue with the addition of a back porch forty-five feet from the back of her property. There is a 12-foot utility easement by the Bureau of Land Management at the property line which may affect the required County easement. Barbara is to contact Washington County and can indicate that the DVLA Board is open to the addition, if the County has no problems with it.
5. Reports:
a. President's message - None presented.
b. Fire Department Report
Chief Craig Bennett indicated there were no fire calls or brush fires during the past month. There were eight medical calls including fall, ATV, and motorcycle accidents. Brush II truck overheated, but major damage does not seem to have occurred. The Department is looking at the two brush trucks that are for sale right now in the U.S. The one that is here in St. George is a 4-door, 750 gallon, 4-wheel drive vehicle that would be ready the end of October or the beginning of November. Chief Bennett displayed the extraction tool recently purchased by the Department which included jaws, cutter, ram, and power source.
On October 6, Mac Thomson is to meet with State and Washington County emergency personnel. The State owes Dammeron Valley about $20,000 in work or equipment, and volunteers are needed to update the Dammeron Valley plan that was submitted several years ago. He also requested a member of the Board to serve as a contact to the Board. The burn pile will be open October 10, if there is no conflict with the Fire Department training schedule. Chief Talbot has also secured quotes and information on fire insurance policies.
c. ARC Report
Lance Cornwall reported that there was no activity during the month of September, 2010.
d. Reports from Trustees on their Areas of Responsibility
i. Lance Cornwall: Park contract - Lance would like to see a change in the park maintenance contract next year to keep the volley-ball area weed-free.
ii. Mark Ahrenholtz : Mark Ahrenholtz made a MOTION that funding be provided for use in freshening the small colored rocks at the valley entrances, approximately $250.00. SECONDED by Jim Johnson, and the motion carried. Michael Duvall volunteered to contact Washington County personnel to determine if lights could be used to illuminate the Dammeron Valley rock. A MOTION was made by Lance Cornwall and SECONDED by Jim Johnson that the rock be lighted if approved by the County.
f. Financial/Secretarial Report - Carol Clason
In response to the intention of the Board to visit each new landowner to the valley, a Welcome packet was given to them for the new owners of Bud and Barbara Balagna's previous home. It includes an introductory letter, a telephone listing, copy of the CCR's for their particular subdivision, copy of the by-laws and architectural guidelines, and an information up-date sheet requesting their telephone numbers and e-mail addresses.
Last month's uncollected dues were $13,614; this month, they are $11,584. Many thanks to the Board members for taking part in the collection process as it has made a great difference in member payments.
Nine more liens were filed this past month on all properties with unpaid dues, except for those landowners who are on partial payment agreements.
Mark Ahrenholtz made a MOTION that the financial report be approved as submitted, and Jim Johnson SECONDED the motion. Motion carried.
6. Comment and discussion by landowners:
Crystal Phillips suggested adding to the Welcome packet a sheet listing local activity information. The sheet would list such items as information on the Yoga Group and other groups, the Bulletin Board, the marathons down Highway 18, the Red Dog menu, and a map of the area. Kim Ahrenholtz and Crystal Phillips volunteered to compile this listing and distribute the Welcome packets to new landowners.
Carol Clason asked that the Board consider snow/ice removal at the mail boxes during the winter. Also, there is no longer anywhere to leave copies of the minutes as the DVLA box was broken. Frank Shearer or Karl Sammons were listed as persons who might be able to help with the mail box bulletin board. Mark Ahrenholtz is to talk to his neighbor about helping with the snow/ice removal.
7. Adjournment:
MOTION made by Mark Ahrenholtz to adjourn the meeting at 8:40 p.m. SECONDED by Jim Johnson, and the motion carried.
Carol Clason
Recording Secretary
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