Draft Minutes of the DVLA Board Meeting of September 28, 2010
Monthly DVLA Board Meeting was held at the Fire House. Nine landowners were in attendance.
Board Members attending: Lance Cornwall, Mark Ahrenholtz, Jim Johnson, Von Mason. Absent: Bill King
President Lance Cornwall called the meeting to order at 7:00 p.m.
1. Approval of agenda:
MOTION made by Jim Johnson and SECONDED by Mark Ahrenholtz that the agenda be approved after it was determined that a landowner request concerning the new member package would be discussed under "Comments and discussion by landowners". Motion carried.
2. Review and approval of the minutes of the August 31, 2010, Monthly DVLA Board meeting.
MOTION was made by Mark Ahrenholtz to approve the August 31, 2010, monthly DVLA board meeting minutes. SECONDED by Jim Johnson, and the motion carried.
3. Old Business:
a. Update on two Eagle Scout projects by Zach and Nicholas Ballif
Zach Ballif was not present and will update his project at next month's meeting.
Per Nicholas Ballif, Mr. Holt, a plumber, and John Page, a mason, will aid in completing the installation of the water fountain in the park. The fountain will be installed just to the northeast of the pavilion. Per Lance Cornwall, Brooks Pace has approved use of water for this purpose. Comment was made that since the water to the park is shut off in the winter, the installation will not have to be winterized. The fountain will have a spigot three feet from the ground and a step which will be incorporated into the stone foundation of the fountain. The Board asked Nicholas that Chief Talbot be kept informed of the project since he is well aware of the logistics of the park area. Mark Ahrenholtz made a MOTION that the water fountain project be approved. SECONDED by Jim Johnson, and the motion was approved.
b. Update on the status of Bylaws and Architectural Guideline proposed amendments
Barbara Hjelle volunteered to contact Attorney Ed Robbins to determine the status of his consideration of the Bylaws and Architectural Guidelines.
c. E-mail status
Per Lance Cornwall, the e-mail notice from the association did not go out in this month's water bill, but will be included in the next mailing. A MOTION was made by Mark Ahrenholtz that an Infowest representative be contacted regarding setting up an Infowest e-mail account. SECONDED by Jim Johnson, and the motion carried. Mark Ahrenholtz volunteered to contact them about the account.
4. New Business:
a. Proposed assessment against landowners of increased lien filing fees. Lance Cornwall, after researching governing documents, questioned if the association membership would have to vote on the issue of assessing additional fees, such as increased lien filing fees. Bill King is researching the legality of such assessments.
b. Easement issue for porch addition on Lot ME-34. Landowner Barbara Hjelle asked if the Board members had any issue with the addition of a back porch forty-five feet from the back of her property. There is a 12-foot utility easement by the Bureau of Land Management at the property line which may affect the required County easement. Barbara is to contact Washington County and can indicate that the DVLA Board is open to the addition, if the County has no problems with it.
5. Reports:
a. President's message - None presented.
b. Fire Department Report
Chief Craig Bennett indicated there were no fire calls or brush fires during the past month. There were eight medical calls including fall, ATV, and motorcycle accidents. Brush II truck overheated, but major damage does not seem to have occurred. The Department is looking at the two brush trucks that are for sale right now in the U.S. The one that is here in St. George is a 4-door, 750 gallon, 4-wheel drive vehicle that would be ready the end of October or the beginning of November. Chief Bennett displayed the extraction tool recently purchased by the Department which included jaws, cutter, ram, and power source.
On October 6, Mac Thomson is to meet with State and Washington County emergency personnel. The State owes Dammeron Valley about $20,000 in work or equipment, and volunteers are needed to update the Dammeron Valley plan that was submitted several years ago. He also requested a member of the Board to serve as a contact to the Board. The burn pile will be open October 10, if there is no conflict with the Fire Department training schedule. Chief Talbot has also secured quotes and information on fire insurance policies.
c. ARC Report
Lance Cornwall reported that there was no activity during the month of September, 2010.
d. Reports from Trustees on their Areas of Responsibility
i. Lance Cornwall: Park contract - Lance would like to see a change in the park maintenance contract next year to keep the volley-ball area weed-free.
ii. Mark Ahrenholtz : Mark Ahrenholtz made a MOTION that funding be provided for use in freshening the small colored rocks at the valley entrances, approximately $250.00. SECONDED by Jim Johnson, and the motion carried. Michael Duvall volunteered to contact Washington County personnel to determine if lights could be used to illuminate the Dammeron Valley rock. A MOTION was made by Lance Cornwall and SECONDED by Jim Johnson that the rock be lighted if approved by the County.
f. Financial/Secretarial Report - Carol Clason
In response to the intention of the Board to visit each new landowner to the valley, a Welcome packet was given to them for the new owners of Bud and Barbara Balagna's previous home. It includes an introductory letter, a telephone listing, copy of the CCR's for their particular subdivision, copy of the by-laws and architectural guidelines, and an information up-date sheet requesting their telephone numbers and e-mail addresses.
Last month's uncollected dues were $13,614; this month, they are $11,584. Many thanks to the Board members for taking part in the collection process as it has made a great difference in member payments.
Nine more liens were filed this past month on all properties with unpaid dues, except for those landowners who are on partial payment agreements.
Mark Ahrenholtz made a MOTION that the financial report be approved as submitted, and Jim Johnson SECONDED the motion. Motion carried.
6. Comment and discussion by landowners:
Crystal Phillips suggested adding to the Welcome packet a sheet listing local activity information. The sheet would list such items as information on the Yoga Group and other groups, the Bulletin Board, the marathons down Highway 18, the Red Dog menu, and a map of the area. Kim Ahrenholtz and Crystal Phillips volunteered to compile this listing and distribute the Welcome packets to new landowners.
Carol Clason asked that the Board consider snow/ice removal at the mail boxes during the winter. Also, there is no longer anywhere to leave copies of the minutes as the DVLA box was broken. Frank Shearer or Karl Sammons were listed as persons who might be able to help with the mail box bulletin board. Mark Ahrenholtz is to talk to his neighbor about helping with the snow/ice removal.
7. Adjournment:
MOTION made by Mark Ahrenholtz to adjourn the meeting at 8:40 p.m. SECONDED by Jim Johnson, and the motion carried.
Carol Clason
Recording Secretary
Tuesday, September 28, 2010
Tuesday, August 31, 2010
Minutes - DVLA Board Meeting 08/31/10
Draft Minutes of the DVLA Board Meeting of August 31, 2010
Monthly DVLA Board Meeting was held at the Fire House. Six landowners were in attendance.
Board Members attending: Lance Cornwall, Mark Ahrenholtz, Jim Johnson, Bill King, Von Mason.
President Lance Cornwall called the meeting to order at 7:00 p.m.
1. Approval of agenda:
MOTION made by Mark Ahrenholtz and SECONDED by Bill King that the agenda be approved. Motion carried.
2. Review and approval of the minutes of the July 27, 2010, Monthly DVLA Board meeting.
MOTION was made by Mark Ahrenholtz to approve the July 27, 2010, monthly DVLA board meeting minutes. SECONDED by Bill King, and the motion carried.
3. Old Business:
a. Update on two Eagle Scout projects by Zach and Nicholas Ballif
The participants were not present.
b. Update on agreement presented by PacifiCorp
Per Bill King, Attorney Ed Robbins indicated that Dammeron Valley has prescriptive easements on PacifiCorp property due to almost thirty years of unrestricted use. He did not recommend that the PacifiCorp agreement be signed by the Board members of the Dammeron Valley Landowners' Association.
c. Update on the status of Bylaws and Architectural Guideline proposed amendments
Bill King has submitted the documentation to the attorney who is to review it and determine what he would charge to pursue a solution.
d. Annual meeting checklist
The annual meeting checklist was updated, with input from all present, and will be available for use when planning next year's meeting.
e. E-mail status
Lance Cornwall made a MOTION that an e-mail distribution list be compiled for notices, dealing only with DVLA business, to be sent to interested landowners. SECONDED by Jim Johnson, and the motion carried. The notice requesting landowner interest in a DVLA e-mail list is to go out in this month's water bill. A list will be finalized from the information received. Barbara Hjelle and Mark Ahrenholtz volunteered to compile the e-mail distribution list. An e-mail is to be sent once to any landowner for which the association has an e-mail address asking if they are interested in receiving notices dealing only with DVLA business. The secretary will post a notice on the Bulletin Board asking for landowner interest in the e-mail distribution list.
4. New Business:
a. Discussion on donation processes for Eagle Scout projects and delinquent dues.
Raising monies for Eagle Scout projects is part of the process and needs to be secured from neighborhood residents by the scouts. The delinquent dues collection process will be examined as landowners are being contacted by Board members.
5. Reports:
a. President's message - Listed below.
b. Fire Department Report
Mark Ahrenholtz indicated there was a call to a small fire in Veyo in the past month. Fire Department personnel attended numerous training sessions during the month. It will be October 1, 2010, before the Federal and State lists will be published listing the brush trucks available for purchase.
c. ARC Report
Lance Cornwall reported that there was no activity during the month of August, 2010.
d. Reports from Trustees on their Areas of Responsibility
i. Mark Ahrenholtz : Community Garden - 16 families participated in the community garden this summer (22 plots). The harvest was good; there are some orchard trees in the garden. A shed will be erected at the site as an Eagle Scout project. Mark Ahrenholtz asked if the Board members would approve using the one blank area left on the lower right-hand corner of the home page of the DVLA web site to post information and pictures on the community garden. He would like to work with Johnna Evans to do this. Von Mason suggested that www.homestead.com be looked into as a possible site. Mark Ahrenholtz made a MOTION that the blank page of the DVLA web site be used to post information on the community garden. Jim Johnson SECONDED the motion, and the motion carried.
The burn pile has been well managed this summer by Mac Thomson. It is in need of a burn-off, possibly at the end of September.
Dead trees were trimmed in the park . There are some large, totally dead, trees in the west side of the valley that are going to be removed - approval has been secured by nearby residents.
Planning for the kiosk to house flyer boxes for the DVLA notices is in process.
There is a need for a concrete or railroad tie border edging between the park and the fire station. The dirt area needs to be rocked to prevent soil erosion and weed growth. The soil erosion is undermining the asphalt driveway on the back side of the fire station. Possible cost is $1,000 which would need to be included in next year's budget under park development.
Small rocks have been washing away at the entrances, and some beautification work is needed. Russ Feller will be asked what the cost would be for the entrance improvements.
ii. Lance Cornwall: The park has looked pretty good this summer. Envirocare personnel has been very responsive to suggestions and additional park care. Additional weed treatment should be considered next season for some added cost.
iii. Jim Johnson: County personnel has been contacted regarding the road cleanup agreement by the DVLA. Presently, the prisoner crew is cleaning the highway in our area twice a month.
iv. Von Mason: Weed abatement is needed. Suggestions were made by several landowners that a picture of a goatshead could be posted on the Bulletin Board asking owners to destroy them wherever they appear. Also hints on how to control weeds could be posted on the kiosk for landowner information.
e. President's Messsage:
Lance Cornwall proposed that Board members visit new landowners to give them copies of the CCR's and introduce themselves. The secretary is to provide a list of new landowners as they become available.
Bill King indicated that the water system at the Dammeron Valley Water Works will be totally revamped by the end of the season.
Mac Thomson is spear-heading the activity to address the storm run-off problem. He has met with County personnel who now have grant money to address the problem and are using the packet that was submitted several years ago by Dammeron Valley residents.
f. Financial/Secretarial Report - Carol Clason
$70,000 of the recent dues collected were transferred into the DVLA savings account. For the first time, income taxes were paid to the Federal Government and Utah State - this was due to interest received from the savings account. The income tax returns were filed during the month of August, 2010. The accountant charged the DVLA $500 this year, instead of $400, to prepare the returns. Additional services are provided by the accountant in addition to preparing the returns - free notary service (which is a big item), annual preparation of the depreciation schedules, closing entries at the end of the fiscal year. $120 "excess deposit fees" for the months of June and July were reversed by Wells Fargo Bank when bank personnel were reminded of the amount of deposits in the DVLA bank accounts. $130 has been paid out thus far for sprinkler head repairs for the park. $500 has been budgeted for park maintenance, in addition to the monthly landscaping work, so there should be enough for this season and to begin next spring. $13,614 membership dues are still owing for 2010-2011. Board members have been calling landowners who are delinquent with their dues, and this figure is down from $21,390 on last month's financial report.
Jim Johnson asked if additional penalties should be assessed against the landowner when a lien must be filed - $200 or $250 per lien. The question arose if the Board had the authority to level such a penalty without the approval of the general membership. This subject is to be added to next month's meeting agenda.
Mark Ahrenholtz made a MOTION that the financial report be approved as submitted, and Jim Johnson SECONDED the motion. Motion carried.
The Board members and the Secretary/Treasurer are to meet Tuesday evening, September 7, 2010, at 7:00 p.m. to determine what liens need to be filed on properties whose owners are delinquent in this year's membership dues.
6. Comment and discussion by landowners:
None presented.
7. Adjournment:
MOTION made by Bill King to adjourn the meeting at 8:40 p.m. SECONDED by Mark Ahrenholtz, and the motion carried.
Carol Clason
Recording Secretary
Monthly DVLA Board Meeting was held at the Fire House. Six landowners were in attendance.
Board Members attending: Lance Cornwall, Mark Ahrenholtz, Jim Johnson, Bill King, Von Mason.
President Lance Cornwall called the meeting to order at 7:00 p.m.
1. Approval of agenda:
MOTION made by Mark Ahrenholtz and SECONDED by Bill King that the agenda be approved. Motion carried.
2. Review and approval of the minutes of the July 27, 2010, Monthly DVLA Board meeting.
MOTION was made by Mark Ahrenholtz to approve the July 27, 2010, monthly DVLA board meeting minutes. SECONDED by Bill King, and the motion carried.
3. Old Business:
a. Update on two Eagle Scout projects by Zach and Nicholas Ballif
The participants were not present.
b. Update on agreement presented by PacifiCorp
Per Bill King, Attorney Ed Robbins indicated that Dammeron Valley has prescriptive easements on PacifiCorp property due to almost thirty years of unrestricted use. He did not recommend that the PacifiCorp agreement be signed by the Board members of the Dammeron Valley Landowners' Association.
c. Update on the status of Bylaws and Architectural Guideline proposed amendments
Bill King has submitted the documentation to the attorney who is to review it and determine what he would charge to pursue a solution.
d. Annual meeting checklist
The annual meeting checklist was updated, with input from all present, and will be available for use when planning next year's meeting.
e. E-mail status
Lance Cornwall made a MOTION that an e-mail distribution list be compiled for notices, dealing only with DVLA business, to be sent to interested landowners. SECONDED by Jim Johnson, and the motion carried. The notice requesting landowner interest in a DVLA e-mail list is to go out in this month's water bill. A list will be finalized from the information received. Barbara Hjelle and Mark Ahrenholtz volunteered to compile the e-mail distribution list. An e-mail is to be sent once to any landowner for which the association has an e-mail address asking if they are interested in receiving notices dealing only with DVLA business. The secretary will post a notice on the Bulletin Board asking for landowner interest in the e-mail distribution list.
4. New Business:
a. Discussion on donation processes for Eagle Scout projects and delinquent dues.
Raising monies for Eagle Scout projects is part of the process and needs to be secured from neighborhood residents by the scouts. The delinquent dues collection process will be examined as landowners are being contacted by Board members.
5. Reports:
a. President's message - Listed below.
b. Fire Department Report
Mark Ahrenholtz indicated there was a call to a small fire in Veyo in the past month. Fire Department personnel attended numerous training sessions during the month. It will be October 1, 2010, before the Federal and State lists will be published listing the brush trucks available for purchase.
c. ARC Report
Lance Cornwall reported that there was no activity during the month of August, 2010.
d. Reports from Trustees on their Areas of Responsibility
i. Mark Ahrenholtz : Community Garden - 16 families participated in the community garden this summer (22 plots). The harvest was good; there are some orchard trees in the garden. A shed will be erected at the site as an Eagle Scout project. Mark Ahrenholtz asked if the Board members would approve using the one blank area left on the lower right-hand corner of the home page of the DVLA web site to post information and pictures on the community garden. He would like to work with Johnna Evans to do this. Von Mason suggested that www.homestead.com be looked into as a possible site. Mark Ahrenholtz made a MOTION that the blank page of the DVLA web site be used to post information on the community garden. Jim Johnson SECONDED the motion, and the motion carried.
The burn pile has been well managed this summer by Mac Thomson. It is in need of a burn-off, possibly at the end of September.
Dead trees were trimmed in the park . There are some large, totally dead, trees in the west side of the valley that are going to be removed - approval has been secured by nearby residents.
Planning for the kiosk to house flyer boxes for the DVLA notices is in process.
There is a need for a concrete or railroad tie border edging between the park and the fire station. The dirt area needs to be rocked to prevent soil erosion and weed growth. The soil erosion is undermining the asphalt driveway on the back side of the fire station. Possible cost is $1,000 which would need to be included in next year's budget under park development.
Small rocks have been washing away at the entrances, and some beautification work is needed. Russ Feller will be asked what the cost would be for the entrance improvements.
ii. Lance Cornwall: The park has looked pretty good this summer. Envirocare personnel has been very responsive to suggestions and additional park care. Additional weed treatment should be considered next season for some added cost.
iii. Jim Johnson: County personnel has been contacted regarding the road cleanup agreement by the DVLA. Presently, the prisoner crew is cleaning the highway in our area twice a month.
iv. Von Mason: Weed abatement is needed. Suggestions were made by several landowners that a picture of a goatshead could be posted on the Bulletin Board asking owners to destroy them wherever they appear. Also hints on how to control weeds could be posted on the kiosk for landowner information.
e. President's Messsage:
Lance Cornwall proposed that Board members visit new landowners to give them copies of the CCR's and introduce themselves. The secretary is to provide a list of new landowners as they become available.
Bill King indicated that the water system at the Dammeron Valley Water Works will be totally revamped by the end of the season.
Mac Thomson is spear-heading the activity to address the storm run-off problem. He has met with County personnel who now have grant money to address the problem and are using the packet that was submitted several years ago by Dammeron Valley residents.
f. Financial/Secretarial Report - Carol Clason
$70,000 of the recent dues collected were transferred into the DVLA savings account. For the first time, income taxes were paid to the Federal Government and Utah State - this was due to interest received from the savings account. The income tax returns were filed during the month of August, 2010. The accountant charged the DVLA $500 this year, instead of $400, to prepare the returns. Additional services are provided by the accountant in addition to preparing the returns - free notary service (which is a big item), annual preparation of the depreciation schedules, closing entries at the end of the fiscal year. $120 "excess deposit fees" for the months of June and July were reversed by Wells Fargo Bank when bank personnel were reminded of the amount of deposits in the DVLA bank accounts. $130 has been paid out thus far for sprinkler head repairs for the park. $500 has been budgeted for park maintenance, in addition to the monthly landscaping work, so there should be enough for this season and to begin next spring. $13,614 membership dues are still owing for 2010-2011. Board members have been calling landowners who are delinquent with their dues, and this figure is down from $21,390 on last month's financial report.
Jim Johnson asked if additional penalties should be assessed against the landowner when a lien must be filed - $200 or $250 per lien. The question arose if the Board had the authority to level such a penalty without the approval of the general membership. This subject is to be added to next month's meeting agenda.
Mark Ahrenholtz made a MOTION that the financial report be approved as submitted, and Jim Johnson SECONDED the motion. Motion carried.
The Board members and the Secretary/Treasurer are to meet Tuesday evening, September 7, 2010, at 7:00 p.m. to determine what liens need to be filed on properties whose owners are delinquent in this year's membership dues.
6. Comment and discussion by landowners:
None presented.
7. Adjournment:
MOTION made by Bill King to adjourn the meeting at 8:40 p.m. SECONDED by Mark Ahrenholtz, and the motion carried.
Carol Clason
Recording Secretary
Tuesday, July 27, 2010
Minutes - DVLA Board Meeting 07/27/10
Draft Minutes of the DVLA Board Meeting of July 27, 2010
Board Members attending: Jim Johnson, Lance Cornwall, Bill King.
Absent: Von Mason, Mark Ahrenholtz
Monthly DVLA Board Meeting was held at the Fire House. Six landowners were in attendance.
President Lance Cornwall called the meeting to order at 7:00 p.m.
1. Approval of agenda:
MOTION made by Bill King and SECONDED by Jim Johnson that the agenda be approved. Motion carried.
2. Presentation by PacifiCorp representatives:
Presentation was given by Eve Davies, Principal Scientist of the Hydro Resources for PacifiCorp (Salt River), Dave Holt, Utah property agent, and John Schmidt, Forestry, Fire and State Lands. Non-motorized use by the public is allowed on all PacifiCorp properties; motorized use has not been allowed on any of their 20,000 acres. The public has been using some trails between Dammeron Valley land and Sandy Cove that belong to PacifiCorp for walking, horseback riding, four wheelers, bicycling. PacifiCorp is proposing that one suitable trail be designated for the motorized four wheelers to minimize the possibility of fire on the land. The trail designated is the one that is currently being used for that purpose. PacifiCorp would like to put signs up designating which trails may be used for specific purposes. They are asking that the Dammeron Valley Landowners sign an agreement expressing support and awareness for the proposed usages.
John Schmidt indicated on the wall map the areas of PacifiCorp properties that need to be cleared for "fuels reduction" in a further effort to protect Dammeron Valley homes from fire.
Bill King suggested that Attorney Ed Robbins review the agreement to insure that no existing rights for the landowners would be negated and that the landowners association would have the authority to sign such an agreement.
3. Washington County Planning Department presentation:
Deon Goheen and John Willie, representatives of the Washington County Planning Department, passed out a questionnaire asking landowners what they would like to see in the future as far as community development in the area. The Washington County Planning Department has been given one year to come up with a general development plan for the future of Dammeron Valley. Once this study is completed, it would not be difficult to develop a feasibility study from the information available at that time. They would appreciate a large percentage of landowner responses to be e-mailed or mailed back to them so they could get input from those who would be impacted. Deon Goheen is to e-mail the questionnaire to the secretary so it can be posted on the Dammeron Valley web site.
4. Review and approval of the minutes of the June 29, 2010, Monthly DVLA Board meeting.
MOTION was made by Jim Johnson to approve the June 29, 2010, monthly DVLA board meeting minutes. SECONDED by Bill King, and the motion carried.
5. Old Business:
a. Update on two Eagle Scout projects by Zach and Nicholas Ballif
The participants were not present. This item to be included in next month's agenda.
b. Update on status of Bylaws and Architectural Guideline proposed amendments
Bill King has submitted the documentation to the attorney who is to review it and determine what he would charge to pursue a solution.
c. Annual meeting list
Due to the expanded agenda this evening, this list will be updated at the next monthly DVLA meeting.
d. E-mail status
The notice requesting landowner interest in a DVLA e-mail list will go out in the next water bill. A list will be finalized from the information received.
6. New Business:
a. Proposal to open a feed store at 1140 Dammeron Valley Drive East
Linda Murphy was not present. If requested, subject will be discussed at a future date.
7. Reports:
a. President's message
Lance Cornwall indicated that he will ask the members of the Board to contact those landowners who are delinquent in their dues in an effort to be more proactive in the process.
b. Fire Department Report
Craig Bennett passed out a pamphlet, "How to Protect Your Home". He announced that the Dammeron Valley Fire Department received a $20,000 grant from the State to be applied to the purchase of a used Brush truck. This leaves approximately $60,000 available for that purchase which must be made during 2010 to take advantage of the grant.
There were five medical calls and 2 brush fires during the previous month. The Dammeron Valley Fire Department was not called out on the Central brush fire. The Veyo fire was caused by a hawk that fell to earth after being killed by a high power line.
Fire Department personnel attended numerous training sessions during the month.
c. ARC Report
Lance Cornwall reported that plans were received for a chicken coup in Pinion Hills and a horse barn in the Meadows.
d. Reports from Trustees on their Areas of Responsibility
To be addressed at next month's DVLA meeting
e. Financial/Secretarial Report - Carol Clason
A reminder was given to the Board that all Board members attending the monthly meeting are asked to approve the draft minutes by e-mail in order to have them published right after the meeting. Otherwise, the minutes will be approved at the next month's meeting.
In order to become more adept at merging files for invoice and meeting mailings to the members, the secretary/treasurer just complete a course in computer applications at Dixie State College.
The figures on this month's financial reports are low due to it being the beginning of the fiscal year for the association. Last year's records are reconciled, up to date, and ready to go to the accountant this week for preparation of the 2009 tax returns.
Regarding the dues that are still owed, the second invoice will be mailed out in August. MOTION was made by Bill King and SECONDED by Jim Johnson that the second invoice was to include the following information: 1) Invoice is the final invoice to be sent, and 2) A lien will be filed thirty days from the date of the invoice if the dues have not been paid or arrangements have not been made for payment.
One landowner present asked if a process could be put in place for landowners to donate monies to help others, who are in need, to pay their dues. Lance Cornwall asked those in attendance to consider ways this could be done and to present their ideas at the next meeting.
Jim Johnson made a MOTION that the financial report be approved as submitted, and Bill King SECONDED the motion. Motion carried.
8. Comment and discussion by landowners:
None presented.
8 Adjournment:
MOTION made by Jim Johnson to adjourn the meeting at 8:50 p.m. SECONDED by Bill King, and the motion carried.
Carol Clason
Recording Secretary
Board Members attending: Jim Johnson, Lance Cornwall, Bill King.
Absent: Von Mason, Mark Ahrenholtz
Monthly DVLA Board Meeting was held at the Fire House. Six landowners were in attendance.
President Lance Cornwall called the meeting to order at 7:00 p.m.
1. Approval of agenda:
MOTION made by Bill King and SECONDED by Jim Johnson that the agenda be approved. Motion carried.
2. Presentation by PacifiCorp representatives:
Presentation was given by Eve Davies, Principal Scientist of the Hydro Resources for PacifiCorp (Salt River), Dave Holt, Utah property agent, and John Schmidt, Forestry, Fire and State Lands. Non-motorized use by the public is allowed on all PacifiCorp properties; motorized use has not been allowed on any of their 20,000 acres. The public has been using some trails between Dammeron Valley land and Sandy Cove that belong to PacifiCorp for walking, horseback riding, four wheelers, bicycling. PacifiCorp is proposing that one suitable trail be designated for the motorized four wheelers to minimize the possibility of fire on the land. The trail designated is the one that is currently being used for that purpose. PacifiCorp would like to put signs up designating which trails may be used for specific purposes. They are asking that the Dammeron Valley Landowners sign an agreement expressing support and awareness for the proposed usages.
John Schmidt indicated on the wall map the areas of PacifiCorp properties that need to be cleared for "fuels reduction" in a further effort to protect Dammeron Valley homes from fire.
Bill King suggested that Attorney Ed Robbins review the agreement to insure that no existing rights for the landowners would be negated and that the landowners association would have the authority to sign such an agreement.
3. Washington County Planning Department presentation:
Deon Goheen and John Willie, representatives of the Washington County Planning Department, passed out a questionnaire asking landowners what they would like to see in the future as far as community development in the area. The Washington County Planning Department has been given one year to come up with a general development plan for the future of Dammeron Valley. Once this study is completed, it would not be difficult to develop a feasibility study from the information available at that time. They would appreciate a large percentage of landowner responses to be e-mailed or mailed back to them so they could get input from those who would be impacted. Deon Goheen is to e-mail the questionnaire to the secretary so it can be posted on the Dammeron Valley web site.
4. Review and approval of the minutes of the June 29, 2010, Monthly DVLA Board meeting.
MOTION was made by Jim Johnson to approve the June 29, 2010, monthly DVLA board meeting minutes. SECONDED by Bill King, and the motion carried.
5. Old Business:
a. Update on two Eagle Scout projects by Zach and Nicholas Ballif
The participants were not present. This item to be included in next month's agenda.
b. Update on status of Bylaws and Architectural Guideline proposed amendments
Bill King has submitted the documentation to the attorney who is to review it and determine what he would charge to pursue a solution.
c. Annual meeting list
Due to the expanded agenda this evening, this list will be updated at the next monthly DVLA meeting.
d. E-mail status
The notice requesting landowner interest in a DVLA e-mail list will go out in the next water bill. A list will be finalized from the information received.
6. New Business:
a. Proposal to open a feed store at 1140 Dammeron Valley Drive East
Linda Murphy was not present. If requested, subject will be discussed at a future date.
7. Reports:
a. President's message
Lance Cornwall indicated that he will ask the members of the Board to contact those landowners who are delinquent in their dues in an effort to be more proactive in the process.
b. Fire Department Report
Craig Bennett passed out a pamphlet, "How to Protect Your Home". He announced that the Dammeron Valley Fire Department received a $20,000 grant from the State to be applied to the purchase of a used Brush truck. This leaves approximately $60,000 available for that purchase which must be made during 2010 to take advantage of the grant.
There were five medical calls and 2 brush fires during the previous month. The Dammeron Valley Fire Department was not called out on the Central brush fire. The Veyo fire was caused by a hawk that fell to earth after being killed by a high power line.
Fire Department personnel attended numerous training sessions during the month.
c. ARC Report
Lance Cornwall reported that plans were received for a chicken coup in Pinion Hills and a horse barn in the Meadows.
d. Reports from Trustees on their Areas of Responsibility
To be addressed at next month's DVLA meeting
e. Financial/Secretarial Report - Carol Clason
A reminder was given to the Board that all Board members attending the monthly meeting are asked to approve the draft minutes by e-mail in order to have them published right after the meeting. Otherwise, the minutes will be approved at the next month's meeting.
In order to become more adept at merging files for invoice and meeting mailings to the members, the secretary/treasurer just complete a course in computer applications at Dixie State College.
The figures on this month's financial reports are low due to it being the beginning of the fiscal year for the association. Last year's records are reconciled, up to date, and ready to go to the accountant this week for preparation of the 2009 tax returns.
Regarding the dues that are still owed, the second invoice will be mailed out in August. MOTION was made by Bill King and SECONDED by Jim Johnson that the second invoice was to include the following information: 1) Invoice is the final invoice to be sent, and 2) A lien will be filed thirty days from the date of the invoice if the dues have not been paid or arrangements have not been made for payment.
One landowner present asked if a process could be put in place for landowners to donate monies to help others, who are in need, to pay their dues. Lance Cornwall asked those in attendance to consider ways this could be done and to present their ideas at the next meeting.
Jim Johnson made a MOTION that the financial report be approved as submitted, and Bill King SECONDED the motion. Motion carried.
8. Comment and discussion by landowners:
None presented.
8 Adjournment:
MOTION made by Jim Johnson to adjourn the meeting at 8:50 p.m. SECONDED by Bill King, and the motion carried.
Carol Clason
Recording Secretary
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