Draft Minutes of the DVLA Board Meeting of July 27, 2010
Board Members attending: Jim Johnson, Lance Cornwall, Bill King.
Absent: Von Mason, Mark Ahrenholtz
Monthly DVLA Board Meeting was held at the Fire House. Six landowners were in attendance.
President Lance Cornwall called the meeting to order at 7:00 p.m.
1. Approval of agenda:
MOTION made by Bill King and SECONDED by Jim Johnson that the agenda be approved. Motion carried.
2. Presentation by PacifiCorp representatives:
Presentation was given by Eve Davies, Principal Scientist of the Hydro Resources for PacifiCorp (Salt River), Dave Holt, Utah property agent, and John Schmidt, Forestry, Fire and State Lands. Non-motorized use by the public is allowed on all PacifiCorp properties; motorized use has not been allowed on any of their 20,000 acres. The public has been using some trails between Dammeron Valley land and Sandy Cove that belong to PacifiCorp for walking, horseback riding, four wheelers, bicycling. PacifiCorp is proposing that one suitable trail be designated for the motorized four wheelers to minimize the possibility of fire on the land. The trail designated is the one that is currently being used for that purpose. PacifiCorp would like to put signs up designating which trails may be used for specific purposes. They are asking that the Dammeron Valley Landowners sign an agreement expressing support and awareness for the proposed usages.
John Schmidt indicated on the wall map the areas of PacifiCorp properties that need to be cleared for "fuels reduction" in a further effort to protect Dammeron Valley homes from fire.
Bill King suggested that Attorney Ed Robbins review the agreement to insure that no existing rights for the landowners would be negated and that the landowners association would have the authority to sign such an agreement.
3. Washington County Planning Department presentation:
Deon Goheen and John Willie, representatives of the Washington County Planning Department, passed out a questionnaire asking landowners what they would like to see in the future as far as community development in the area. The Washington County Planning Department has been given one year to come up with a general development plan for the future of Dammeron Valley. Once this study is completed, it would not be difficult to develop a feasibility study from the information available at that time. They would appreciate a large percentage of landowner responses to be e-mailed or mailed back to them so they could get input from those who would be impacted. Deon Goheen is to e-mail the questionnaire to the secretary so it can be posted on the Dammeron Valley web site.
4. Review and approval of the minutes of the June 29, 2010, Monthly DVLA Board meeting.
MOTION was made by Jim Johnson to approve the June 29, 2010, monthly DVLA board meeting minutes. SECONDED by Bill King, and the motion carried.
5. Old Business:
a. Update on two Eagle Scout projects by Zach and Nicholas Ballif
The participants were not present. This item to be included in next month's agenda.
b. Update on status of Bylaws and Architectural Guideline proposed amendments
Bill King has submitted the documentation to the attorney who is to review it and determine what he would charge to pursue a solution.
c. Annual meeting list
Due to the expanded agenda this evening, this list will be updated at the next monthly DVLA meeting.
d. E-mail status
The notice requesting landowner interest in a DVLA e-mail list will go out in the next water bill. A list will be finalized from the information received.
6. New Business:
a. Proposal to open a feed store at 1140 Dammeron Valley Drive East
Linda Murphy was not present. If requested, subject will be discussed at a future date.
7. Reports:
a. President's message
Lance Cornwall indicated that he will ask the members of the Board to contact those landowners who are delinquent in their dues in an effort to be more proactive in the process.
b. Fire Department Report
Craig Bennett passed out a pamphlet, "How to Protect Your Home". He announced that the Dammeron Valley Fire Department received a $20,000 grant from the State to be applied to the purchase of a used Brush truck. This leaves approximately $60,000 available for that purchase which must be made during 2010 to take advantage of the grant.
There were five medical calls and 2 brush fires during the previous month. The Dammeron Valley Fire Department was not called out on the Central brush fire. The Veyo fire was caused by a hawk that fell to earth after being killed by a high power line.
Fire Department personnel attended numerous training sessions during the month.
c. ARC Report
Lance Cornwall reported that plans were received for a chicken coup in Pinion Hills and a horse barn in the Meadows.
d. Reports from Trustees on their Areas of Responsibility
To be addressed at next month's DVLA meeting
e. Financial/Secretarial Report - Carol Clason
A reminder was given to the Board that all Board members attending the monthly meeting are asked to approve the draft minutes by e-mail in order to have them published right after the meeting. Otherwise, the minutes will be approved at the next month's meeting.
In order to become more adept at merging files for invoice and meeting mailings to the members, the secretary/treasurer just complete a course in computer applications at Dixie State College.
The figures on this month's financial reports are low due to it being the beginning of the fiscal year for the association. Last year's records are reconciled, up to date, and ready to go to the accountant this week for preparation of the 2009 tax returns.
Regarding the dues that are still owed, the second invoice will be mailed out in August. MOTION was made by Bill King and SECONDED by Jim Johnson that the second invoice was to include the following information: 1) Invoice is the final invoice to be sent, and 2) A lien will be filed thirty days from the date of the invoice if the dues have not been paid or arrangements have not been made for payment.
One landowner present asked if a process could be put in place for landowners to donate monies to help others, who are in need, to pay their dues. Lance Cornwall asked those in attendance to consider ways this could be done and to present their ideas at the next meeting.
Jim Johnson made a MOTION that the financial report be approved as submitted, and Bill King SECONDED the motion. Motion carried.
8. Comment and discussion by landowners:
None presented.
8 Adjournment:
MOTION made by Jim Johnson to adjourn the meeting at 8:50 p.m. SECONDED by Bill King, and the motion carried.
Carol Clason
Recording Secretary
Tuesday, July 27, 2010
Tuesday, June 29, 2010
Minutes - DVLA Board Meeting 06/29/10
Final Minutes of the DVLA Board Meeting of June 29, 2010
Board Members attending: Bill King, Jim Johnson, Lance Cornwall, Von Mason, and Mark Ahrenholtz
Monthly DVLA Board Meeting was held at the Fire House. Thirteen landowners were in attendance.
President Lance Cornwall called the meeting to order at 7:00 p.m.
1. Approval of agenda:
A new agenda item, Scout Projects by Zach and Nicholas Ballif, was added to the agenda to follow the Review and approval of minutes.
MOTION made by Mark Ahrenholtz and SECONDED by Bill King that the agenda be approved with the addition. Motion carried.
2. Report by Robyn Jensen covering the management of the Community Center:
Robyn Jensen passed out a packet which lists user reservation conditions, a security deposit and expense reimbursement schedule, community center rules, and a reservation form. She indicated there is a reservation form post in the window of the community center. The community center is open for parties, group meetings, use as a contingency in case of bad weather, etc. She expressed a desire for the community to be more aware of its availability and for the landowners to make more use of the building.
3a. Review and approval of the minutes of the May 25, 2010, Monthly DVLA Board meeting. Review and permission to publish the May 15, 2010, Annual Membership Meeting Minutes, as drafted.
MOTION was made by Mark Ahrenholtz to approve the May 25, 2010, monthly DVLA board meeting minutes. SECONDED by Jim Johnson, and the motion carried.
MOTION was made by Jim Johnson and SECONDED by Bill King to approve publishing the minutes of the May 15, 2010, annual membership meeting minutes, as drafted. The minutes will be scheduled for approval at the next annual membership meeting.
3b. Eagle Scout Projects of Nicholas Ballif and Zach Ballif :
Nicholas Ballif requested permission of the DVLA Board to construct a drinking fountain in the park. Estimated cost is $600 to $700 for which DONATIONS FROM THE LANDOWNERS would be appreciated. The Board members asked that he check with the County on the codes which would apply to this project and also that he submit a plot plan of the park to illustrate how and where he will build the drinking fountain. Lance Cornwall is to e-mail him a plot plan of the park for his use in the project.
Zach Ballif requested permission of the DVLA Board to build two ground grills with a concrete platform on the side of the shelter. Estimated cost of the project was $700 ($300 for the grills and $400 for concrete). DONATIONS FROM THE LANDOWNERS would also be appreciated for this project.
Zach was requested to furnish a plot plan and pictures of the grill and concrete platform prior to approval consideration by the Board.
4. Old Business:
a. Update on enforcement issues
i. The property on Old Farms Road with the accumulated construction equipment and rocks has been cleared, with the rocks being used as landscaping on the property.
ii. The rubbish/garbage has been cleared at 825 Homestead Drive West, with the old abandoned Mercedes still there.
b. Update on status of Bylaws and Architectural Guideline proposed amendments
Bill King has submitted the documentation to the attorney who is to review it and determine what he would charge to pursue a solution.
c. Annual meeting list
This year's list will be reviewed at the next Board meeting in order to update the list for future use.
d. E-mail status
Lance Cornwall read a note that is to be included in the next water bill (if approved by the water company). This note requests that the landowners who would like to receive official DVLA information via e-mail, send an e-mail to dvla@mydvla.org to add their address to the electronic distribution list.
Bill King made a MOTION that this note be mailed out, and Lance Cornwall SECONDED the motion. Motion carried.
Barbara Hjelle volunteered to help set up the electronic distribution list.
5. New Business: None proposed
One landowner asked about absentee landowners who do not take care of the weeds on their properties. Regarding his particular concern, he was asked to contact the landowner about the weeds. If he does not receive a favorable resolution from the owner of the property, he was then asked to contact a member on the Board for further action.
6. Reports:
a. President's message
Lance Cornwall indicated that he would like to see landowners treat each other with respect and work together to make the business of the Dammeron Valley Landowners Association productive.
b. Fire Department Report
Chief Talbot indicated there were one fire call (dealing with a fire alarm system going off) and three medical calls during the past month. The water pump on the Brush 2 fire truck failed again and will need repairs.
There is a "no fireworks" ordinance in unincorporated areas of the County, and people wishing to celebrate the 4th of July can attend fireworks in the incorporated cities.
On training Saturday, the burn pile was burned. The burn pile is running smoothly, and landowners are asked to put everything in the pit when dumping.
The asphalt at the fire station is cracking and will need resurfacing. The cost would be about $4,000.00, and will need to be included in next year's budget.
The annual operator-drive training was conducted. There are currently eight EMT members on the medical team. The department is going to lose a couple of firefighters due to lack of attendance.
There will be no future burn permits issued until the fall.
c. ARC Report
Lance Cornwall reported that plans for a new home at Lot 71 in Pinion Hills and a pagola in Pinion Hills were approved.
d. Reports from Trustees on their Areas of Responsibility
i. Lance Cornwall - Washington County web site: The county is accepting comments regarding the proposed cell station tower installation near Dammeron Valley. It is out of the jurisdiction of the DVLA, so anyone wishing to contact the county will need to do it on their own. A "bee inspector" has been appointed by the County to handle any problems relating to Africanized bees. On 10/16/2010, there will be another bicycle ride on Route 18. The marathon is scheduled for 10/02/2010 down Route 18. Representatives from PacifiCorp will be here during the next DVLA Board meeting to discuss use of their property by DVLA landowners.
ii. Mark Ahrenholtz - Mark has secured the signs that announce the monthly Board meetings. The larger sign is readily visible at the entrance to the mail boxes, and he needs to determine what is the best way to place the smaller signs.
Some of the trees along the easements need to be trimmed up. With the approval of the nearby landowners, he would like to have a group of the landowners to work on this. The Board approved his suggestion that the four or five dead trees in the park be removed.
Mark asked what the landowners would like to see as far as community activities. In response to several comments from the landowners present, he is to talk with Karen Sharkey about the possibility of another fall festival.
He is to contact Rick Smith regarding the status of the road cleanup. Bill King asked that the landowners please work on their weeds. He knows a professional that would come and give a seminar on how to deal with the weed problems. Von Mason agreed to contact the County to see if they would come up and spray again.
iii. Bill King - Web Site: Johnna Evans submitted comments regarding the evolution of the web site to its present form. It is providing the needed functions, and Johnna is very responsive to any requests. Bulletin Board at the mail boxes: The addition of another side to the board for use by the DVLA is being considered.
6d. Financial Report - Carol Clason
Carol Clason indicated that the financial reports as submitted are the last ones for the 2009-2010 year. The 2010-11 budget allows for an $8,525 contingency amount that can be used by the Board if deemed necessary to augment certain budget items. An accounting change to the classification of the radios and communication devices created a deficit in the operating account of the fire department. This was due to the accounting change and not overspending by the fire department itself. The Board did not approve a suggestion that the DVLA operating account pick up $1,000 of the appreciation budget of the fire department to balance the fire department account. Bill King made a MOTION that the financial report be approved as submitted, and Von Mason SECONDED the motion. Motion carried.
7. Comment and discussion by landowners
Barbara Hjelle announced that the BLM is doing a land management plan which will affect certain travel areas. BLM personnel are currently requesting comments from the public regarding these changes.
A second landowner asked that the minutes include a reminder that THE SPEED LIMIT IN DAMMERON VALLY IS 25 HOURS PER HOUR. Please bear this in mind and try to adhere to the speed limit.
8 Adjournment
MOTION made by Bill King to adjourn the meeting at 8:30 p.m. SECONDED by Jim Johnson, and the motion carried.
Carol Clason
Recording Secretary
Board Members attending: Bill King, Jim Johnson, Lance Cornwall, Von Mason, and Mark Ahrenholtz
Monthly DVLA Board Meeting was held at the Fire House. Thirteen landowners were in attendance.
President Lance Cornwall called the meeting to order at 7:00 p.m.
1. Approval of agenda:
A new agenda item, Scout Projects by Zach and Nicholas Ballif, was added to the agenda to follow the Review and approval of minutes.
MOTION made by Mark Ahrenholtz and SECONDED by Bill King that the agenda be approved with the addition. Motion carried.
2. Report by Robyn Jensen covering the management of the Community Center:
Robyn Jensen passed out a packet which lists user reservation conditions, a security deposit and expense reimbursement schedule, community center rules, and a reservation form. She indicated there is a reservation form post in the window of the community center. The community center is open for parties, group meetings, use as a contingency in case of bad weather, etc. She expressed a desire for the community to be more aware of its availability and for the landowners to make more use of the building.
3a. Review and approval of the minutes of the May 25, 2010, Monthly DVLA Board meeting. Review and permission to publish the May 15, 2010, Annual Membership Meeting Minutes, as drafted.
MOTION was made by Mark Ahrenholtz to approve the May 25, 2010, monthly DVLA board meeting minutes. SECONDED by Jim Johnson, and the motion carried.
MOTION was made by Jim Johnson and SECONDED by Bill King to approve publishing the minutes of the May 15, 2010, annual membership meeting minutes, as drafted. The minutes will be scheduled for approval at the next annual membership meeting.
3b. Eagle Scout Projects of Nicholas Ballif and Zach Ballif :
Nicholas Ballif requested permission of the DVLA Board to construct a drinking fountain in the park. Estimated cost is $600 to $700 for which DONATIONS FROM THE LANDOWNERS would be appreciated. The Board members asked that he check with the County on the codes which would apply to this project and also that he submit a plot plan of the park to illustrate how and where he will build the drinking fountain. Lance Cornwall is to e-mail him a plot plan of the park for his use in the project.
Zach Ballif requested permission of the DVLA Board to build two ground grills with a concrete platform on the side of the shelter. Estimated cost of the project was $700 ($300 for the grills and $400 for concrete). DONATIONS FROM THE LANDOWNERS would also be appreciated for this project.
Zach was requested to furnish a plot plan and pictures of the grill and concrete platform prior to approval consideration by the Board.
4. Old Business:
a. Update on enforcement issues
i. The property on Old Farms Road with the accumulated construction equipment and rocks has been cleared, with the rocks being used as landscaping on the property.
ii. The rubbish/garbage has been cleared at 825 Homestead Drive West, with the old abandoned Mercedes still there.
b. Update on status of Bylaws and Architectural Guideline proposed amendments
Bill King has submitted the documentation to the attorney who is to review it and determine what he would charge to pursue a solution.
c. Annual meeting list
This year's list will be reviewed at the next Board meeting in order to update the list for future use.
d. E-mail status
Lance Cornwall read a note that is to be included in the next water bill (if approved by the water company). This note requests that the landowners who would like to receive official DVLA information via e-mail, send an e-mail to dvla@mydvla.org to add their address to the electronic distribution list.
Bill King made a MOTION that this note be mailed out, and Lance Cornwall SECONDED the motion. Motion carried.
Barbara Hjelle volunteered to help set up the electronic distribution list.
5. New Business: None proposed
One landowner asked about absentee landowners who do not take care of the weeds on their properties. Regarding his particular concern, he was asked to contact the landowner about the weeds. If he does not receive a favorable resolution from the owner of the property, he was then asked to contact a member on the Board for further action.
6. Reports:
a. President's message
Lance Cornwall indicated that he would like to see landowners treat each other with respect and work together to make the business of the Dammeron Valley Landowners Association productive.
b. Fire Department Report
Chief Talbot indicated there were one fire call (dealing with a fire alarm system going off) and three medical calls during the past month. The water pump on the Brush 2 fire truck failed again and will need repairs.
There is a "no fireworks" ordinance in unincorporated areas of the County, and people wishing to celebrate the 4th of July can attend fireworks in the incorporated cities.
On training Saturday, the burn pile was burned. The burn pile is running smoothly, and landowners are asked to put everything in the pit when dumping.
The asphalt at the fire station is cracking and will need resurfacing. The cost would be about $4,000.00, and will need to be included in next year's budget.
The annual operator-drive training was conducted. There are currently eight EMT members on the medical team. The department is going to lose a couple of firefighters due to lack of attendance.
There will be no future burn permits issued until the fall.
c. ARC Report
Lance Cornwall reported that plans for a new home at Lot 71 in Pinion Hills and a pagola in Pinion Hills were approved.
d. Reports from Trustees on their Areas of Responsibility
i. Lance Cornwall - Washington County web site: The county is accepting comments regarding the proposed cell station tower installation near Dammeron Valley. It is out of the jurisdiction of the DVLA, so anyone wishing to contact the county will need to do it on their own. A "bee inspector" has been appointed by the County to handle any problems relating to Africanized bees. On 10/16/2010, there will be another bicycle ride on Route 18. The marathon is scheduled for 10/02/2010 down Route 18. Representatives from PacifiCorp will be here during the next DVLA Board meeting to discuss use of their property by DVLA landowners.
ii. Mark Ahrenholtz - Mark has secured the signs that announce the monthly Board meetings. The larger sign is readily visible at the entrance to the mail boxes, and he needs to determine what is the best way to place the smaller signs.
Some of the trees along the easements need to be trimmed up. With the approval of the nearby landowners, he would like to have a group of the landowners to work on this. The Board approved his suggestion that the four or five dead trees in the park be removed.
Mark asked what the landowners would like to see as far as community activities. In response to several comments from the landowners present, he is to talk with Karen Sharkey about the possibility of another fall festival.
He is to contact Rick Smith regarding the status of the road cleanup. Bill King asked that the landowners please work on their weeds. He knows a professional that would come and give a seminar on how to deal with the weed problems. Von Mason agreed to contact the County to see if they would come up and spray again.
iii. Bill King - Web Site: Johnna Evans submitted comments regarding the evolution of the web site to its present form. It is providing the needed functions, and Johnna is very responsive to any requests. Bulletin Board at the mail boxes: The addition of another side to the board for use by the DVLA is being considered.
6d. Financial Report - Carol Clason
Carol Clason indicated that the financial reports as submitted are the last ones for the 2009-2010 year. The 2010-11 budget allows for an $8,525 contingency amount that can be used by the Board if deemed necessary to augment certain budget items. An accounting change to the classification of the radios and communication devices created a deficit in the operating account of the fire department. This was due to the accounting change and not overspending by the fire department itself. The Board did not approve a suggestion that the DVLA operating account pick up $1,000 of the appreciation budget of the fire department to balance the fire department account. Bill King made a MOTION that the financial report be approved as submitted, and Von Mason SECONDED the motion. Motion carried.
7. Comment and discussion by landowners
Barbara Hjelle announced that the BLM is doing a land management plan which will affect certain travel areas. BLM personnel are currently requesting comments from the public regarding these changes.
A second landowner asked that the minutes include a reminder that THE SPEED LIMIT IN DAMMERON VALLY IS 25 HOURS PER HOUR. Please bear this in mind and try to adhere to the speed limit.
8 Adjournment
MOTION made by Bill King to adjourn the meeting at 8:30 p.m. SECONDED by Jim Johnson, and the motion carried.
Carol Clason
Recording Secretary
Tuesday, May 25, 2010
Minutes - DVLA Board Meeting 05/25/10
Draft Minutes of the DVLA Board Meeting of May 25, 2010
Board Members attending: Bill King, Jim Johnson, Lance Cornwall, Von Mason, and Mark Ahrenholtz
Monthly DVLA Board Meeting was held at the Fire House. Seven landowners were in attendance.
Vice President Bill King called the meeting to order at 7:05 p.m.
1. Approval of agenda
MOTION made by Jim Johnson and SECONDED by Lance Cornwall that the agenda be approved. Motion carried.
2. Election of officers
MOTION made by Mark Ahrenholtz to elect Lance Cornwall as President for the coming year. SECONDED by Bill King, and the motion carried.
MOTION made by Bill King to elect Mark Ahrenholtz as Vice President. SECONDED by Jim Johnson, and the motion carried.
3. Review and approval of the minutes of the April 27, 2010, DVLA Board meeting and the May 14, 2010, special DVLA Board meeting
MOTION made by Mark Ahrenholtz and SECONDED by Von Mason to approve the minutes for the April 27, 2010, DVLA Board meeting as submitted. The motion carried. Mark Ahrenholtz made a MOTION that the minutes of the May 14, 2010, special DVLA Board meeting be approved. SECONDED by Jim Johnson, and the motion carried.
4. Reports
4a. President's message - Lance Cornwall
As newly elected President, Lance Cornwall indicated that he would like to see the Board promote peace among neighbors, helping each other, and being neighborly. Mark Ahrenholtz added that focusing on activities that bring neighbors together can be a goal of the DVLA Board for the coming year, i.e., the community garden, Christmas party, horse riding, ATV riding, etc. Bill King suggested activities were needed that would keep the young people of the valley busy. A landowner suggested that lowering the
quorum requirement would be something the Board should address.
Barbara Hjelle brought up the following as suggested Board items for the coming year: 1) e-mail management, 2) promoting conducting business at the Board meetings, rather than at the annual meeting,
3) signs posted announcing the DVLA Board meetings, 4) streamlining of community concerns process, (copies of the concerns' form can be available at DVLA Board meetings), 5) listing of prior Board decisions so that the same issues are not revisited over and over, 6) Possibility of publishing a newsletter, (Amanda Ballif was suggested for this.) 7) person appointed to check the county planning commission meeting agendas monthly, (Lance Cornwall volunteered to do this.)
A new bulletin board and box is needed at the mailbox location. Also, plastic signs are needed to announce monthly DVLA Board meetings. Mark Ahrenholtz volunteered to purchase four signs with the suggested wording "Monthly DVLA Meeting, Tuesday, 7:00 p.m." Mark Ahrenholtz also suggested that one side of the kiosk could be used by the DVLA, when needed.
One landowner would like to see delinquent dues collected. Barbara Hjelle suggested that the Board consider filing lien notices as soon as the second invoice has been sent and remains unpaid.
MOTION was made by Mark Ahrenholtz that the name of landowners delinquent in their dues will not be listed in the minutes of the Board meetings. If requested by a landowner at the meetings, the list can be read, but will not be published. Jim Johnson SECONDED the motion, and the motion carried.
4b. Financial Report - Carol Clason
Carol Clason indicated that the minutes have been transcribed for the May 15, 2010, annual meeting. Those minutes will not be approved until the 2011 annual meeting, according to the by-laws. MOTION was made by Bill King and SECONDED by Mark Ahrenholtz that the draft minutes of the annual meeting can be circulated to the landowners for their information.
One of the landowners suggested that a member of the Board might be interested in attending the AOPC meetings. These meetings deal with home owner associations for Washington County. Mark Ahrenholtz volunteered to look into attending these or similar meetings which offer aid to those responsible for overseeing landowners associations.
The invoices for the 2010-2011 budget year have been mailed. Approximately 25 landowners have already paid their dues for the coming year. This past month one landowner paid their dues, late fees, and lien fees; another landowner paid ½ the dues owing with arrangements to continue payments; another lot is selling that will bring in $800 in dues, late fees, and lien fees; and another landowner is owed monies from the DVLA that can be applied to his delinquent dues upon his approval.
Babara Hjelle, Bill King, Mark Ahrenholtz, Lance Cornwall, and Carol Clason are to meet at 11:30 a.m. on Wednesday, June 2, 2010, at the Wells Fargo Bank on Main Street to sign new bank signature cards.
In response to an issue raised by a landowner, the secretary indicated that she was available to answer such questions as real estate agent inquiries regarding monies owed to the DVLA, new landowners' questions concerning the community, etc. Any questions concerning policies, decisions, concerns, past practices by the DVLA Board are to be directed to a Board member. The secretary/treasurer has no involvement with these issues and will not respond to such questions.
A thank-you was given to the past Board members and the landowners themselves for the support that has been given to the secretary/treasurer in her position during the previous year, and the recognition shown to her by the increase in compensation for the coming year.
MOTION made by Mark Ahrenholtz and SECONDED by Von Mason that the financial report be approved. The motion carried.
4c. Fire Department Report - Maciej Szczerbiak
The fire report was presented by Maciej Szczerbiak. There were no fires the past month, and four medical emergencies. Several firefighters attended the South West Institute training in Cedar City the previous week where they were given the opportunity to work with other fire departments in the area.
Regarding expenditures, consumables used by the DVLA fire department on State and Federal fires will now be reimbursed by those agencies, instead of coming out of the DVLA budget.
An update was requested on 825 Homestead Drive West which has some issues concerning possible fire hazards. Information has been given to the Board that the landowner is coming to the valley this coming weekend to clear the property of all trash and rubbish.
4d. ARC Report - Lance Cornwall
One refund approval has been granted for Lot 37, Dammeron Valley Heights subdivision.
5. Old Business
5a. Update on enforcement issues
The property on Old Farms Road with the accumulated construction equipment and rocks has been cleared mostly of the construction equipment, but the rocks remain. Russell Feller of Feller Stone is to be approached to determine if he might be able to sell some of the rocks for the landowner.
6. New Business
6a. Assignment of trustee projects
i. Weeds - Von Mason who would like to see a landscaper that would be willing to "hit every yard".
ii. Burn Pile - Mark Ahrenholtz
iii. Flooding - Removed from list
iv. Dead Trees - Mark Ahrenholtz
v. Highway Cleanup - Jim Johnson
vi. Recycling - Removed from list
vii. Park/Entrance Maintenance - Lance Cornwall
viii. Web Site - Bill King
ix. Community Center - Jim Johnson (to ask Robyn Jensen to attend the next DVLA Board meeting and present a report on how the Community Center is managed)
x. Governing Documents - Lance Cornwall
xi. Insurance Review - Lance Cornwall
xii. Mailbox Property Maintenance - Bill King
xiii. County Planning Commission Agenda - Lance Cornwall
xiv. Community Activities - Mark Ahrenholtz
Lance Cornwall is to remain head of the Architectural Guidelines committee with Von Mason as ARC trustee. Other Board members will rotate into the ARC trustee position when Von Mason is out of town.
6b. Overview of Bylaws and Architectural Guidelines status
Barbara Hjelle suggested two options available concerning the legal status of the by-laws and architectural guidelines 1) continue on as the Board has done in the past or 2) ratify the 1982 by-laws when amended by fifty-one percent of the landowners. Bill King is to discuss the situation with an attorney and discuss it further at the next Board meeting.
7. Comment and discussion by landowners
None presented.
8 Adjournment
MOTION made by Mark Ahrenholtz to adjourn the meeting at 9:10 p.m. SECONDED by Jim Johnson, and the motion carried.
Carol Clason
Recording Secretary
Board Members attending: Bill King, Jim Johnson, Lance Cornwall, Von Mason, and Mark Ahrenholtz
Monthly DVLA Board Meeting was held at the Fire House. Seven landowners were in attendance.
Vice President Bill King called the meeting to order at 7:05 p.m.
1. Approval of agenda
MOTION made by Jim Johnson and SECONDED by Lance Cornwall that the agenda be approved. Motion carried.
2. Election of officers
MOTION made by Mark Ahrenholtz to elect Lance Cornwall as President for the coming year. SECONDED by Bill King, and the motion carried.
MOTION made by Bill King to elect Mark Ahrenholtz as Vice President. SECONDED by Jim Johnson, and the motion carried.
3. Review and approval of the minutes of the April 27, 2010, DVLA Board meeting and the May 14, 2010, special DVLA Board meeting
MOTION made by Mark Ahrenholtz and SECONDED by Von Mason to approve the minutes for the April 27, 2010, DVLA Board meeting as submitted. The motion carried. Mark Ahrenholtz made a MOTION that the minutes of the May 14, 2010, special DVLA Board meeting be approved. SECONDED by Jim Johnson, and the motion carried.
4. Reports
4a. President's message - Lance Cornwall
As newly elected President, Lance Cornwall indicated that he would like to see the Board promote peace among neighbors, helping each other, and being neighborly. Mark Ahrenholtz added that focusing on activities that bring neighbors together can be a goal of the DVLA Board for the coming year, i.e., the community garden, Christmas party, horse riding, ATV riding, etc. Bill King suggested activities were needed that would keep the young people of the valley busy. A landowner suggested that lowering the
quorum requirement would be something the Board should address.
Barbara Hjelle brought up the following as suggested Board items for the coming year: 1) e-mail management, 2) promoting conducting business at the Board meetings, rather than at the annual meeting,
3) signs posted announcing the DVLA Board meetings, 4) streamlining of community concerns process, (copies of the concerns' form can be available at DVLA Board meetings), 5) listing of prior Board decisions so that the same issues are not revisited over and over, 6) Possibility of publishing a newsletter, (Amanda Ballif was suggested for this.) 7) person appointed to check the county planning commission meeting agendas monthly, (Lance Cornwall volunteered to do this.)
A new bulletin board and box is needed at the mailbox location. Also, plastic signs are needed to announce monthly DVLA Board meetings. Mark Ahrenholtz volunteered to purchase four signs with the suggested wording "Monthly DVLA Meeting, Tuesday, 7:00 p.m." Mark Ahrenholtz also suggested that one side of the kiosk could be used by the DVLA, when needed.
One landowner would like to see delinquent dues collected. Barbara Hjelle suggested that the Board consider filing lien notices as soon as the second invoice has been sent and remains unpaid.
MOTION was made by Mark Ahrenholtz that the name of landowners delinquent in their dues will not be listed in the minutes of the Board meetings. If requested by a landowner at the meetings, the list can be read, but will not be published. Jim Johnson SECONDED the motion, and the motion carried.
4b. Financial Report - Carol Clason
Carol Clason indicated that the minutes have been transcribed for the May 15, 2010, annual meeting. Those minutes will not be approved until the 2011 annual meeting, according to the by-laws. MOTION was made by Bill King and SECONDED by Mark Ahrenholtz that the draft minutes of the annual meeting can be circulated to the landowners for their information.
One of the landowners suggested that a member of the Board might be interested in attending the AOPC meetings. These meetings deal with home owner associations for Washington County. Mark Ahrenholtz volunteered to look into attending these or similar meetings which offer aid to those responsible for overseeing landowners associations.
The invoices for the 2010-2011 budget year have been mailed. Approximately 25 landowners have already paid their dues for the coming year. This past month one landowner paid their dues, late fees, and lien fees; another landowner paid ½ the dues owing with arrangements to continue payments; another lot is selling that will bring in $800 in dues, late fees, and lien fees; and another landowner is owed monies from the DVLA that can be applied to his delinquent dues upon his approval.
Babara Hjelle, Bill King, Mark Ahrenholtz, Lance Cornwall, and Carol Clason are to meet at 11:30 a.m. on Wednesday, June 2, 2010, at the Wells Fargo Bank on Main Street to sign new bank signature cards.
In response to an issue raised by a landowner, the secretary indicated that she was available to answer such questions as real estate agent inquiries regarding monies owed to the DVLA, new landowners' questions concerning the community, etc. Any questions concerning policies, decisions, concerns, past practices by the DVLA Board are to be directed to a Board member. The secretary/treasurer has no involvement with these issues and will not respond to such questions.
A thank-you was given to the past Board members and the landowners themselves for the support that has been given to the secretary/treasurer in her position during the previous year, and the recognition shown to her by the increase in compensation for the coming year.
MOTION made by Mark Ahrenholtz and SECONDED by Von Mason that the financial report be approved. The motion carried.
4c. Fire Department Report - Maciej Szczerbiak
The fire report was presented by Maciej Szczerbiak. There were no fires the past month, and four medical emergencies. Several firefighters attended the South West Institute training in Cedar City the previous week where they were given the opportunity to work with other fire departments in the area.
Regarding expenditures, consumables used by the DVLA fire department on State and Federal fires will now be reimbursed by those agencies, instead of coming out of the DVLA budget.
An update was requested on 825 Homestead Drive West which has some issues concerning possible fire hazards. Information has been given to the Board that the landowner is coming to the valley this coming weekend to clear the property of all trash and rubbish.
4d. ARC Report - Lance Cornwall
One refund approval has been granted for Lot 37, Dammeron Valley Heights subdivision.
5. Old Business
5a. Update on enforcement issues
The property on Old Farms Road with the accumulated construction equipment and rocks has been cleared mostly of the construction equipment, but the rocks remain. Russell Feller of Feller Stone is to be approached to determine if he might be able to sell some of the rocks for the landowner.
6. New Business
6a. Assignment of trustee projects
i. Weeds - Von Mason who would like to see a landscaper that would be willing to "hit every yard".
ii. Burn Pile - Mark Ahrenholtz
iii. Flooding - Removed from list
iv. Dead Trees - Mark Ahrenholtz
v. Highway Cleanup - Jim Johnson
vi. Recycling - Removed from list
vii. Park/Entrance Maintenance - Lance Cornwall
viii. Web Site - Bill King
ix. Community Center - Jim Johnson (to ask Robyn Jensen to attend the next DVLA Board meeting and present a report on how the Community Center is managed)
x. Governing Documents - Lance Cornwall
xi. Insurance Review - Lance Cornwall
xii. Mailbox Property Maintenance - Bill King
xiii. County Planning Commission Agenda - Lance Cornwall
xiv. Community Activities - Mark Ahrenholtz
Lance Cornwall is to remain head of the Architectural Guidelines committee with Von Mason as ARC trustee. Other Board members will rotate into the ARC trustee position when Von Mason is out of town.
6b. Overview of Bylaws and Architectural Guidelines status
Barbara Hjelle suggested two options available concerning the legal status of the by-laws and architectural guidelines 1) continue on as the Board has done in the past or 2) ratify the 1982 by-laws when amended by fifty-one percent of the landowners. Bill King is to discuss the situation with an attorney and discuss it further at the next Board meeting.
7. Comment and discussion by landowners
None presented.
8 Adjournment
MOTION made by Mark Ahrenholtz to adjourn the meeting at 9:10 p.m. SECONDED by Jim Johnson, and the motion carried.
Carol Clason
Recording Secretary
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