Draft: Minutes of the DVLA Board Meeting of June 30, 2009
Board Members attending: Barbara Hjelle, Sally Musemeche, Bill King, Lance Cornwall, Von Mason
Meeting was held at the Fire House. Four landowners were in attendance.
President Barbara Hjelle called the meeting to order at 7:00 p.m.
1. Approval of agenda
Since the owner of Lot 53, Farms, withdrew his application for an addition to his residence, item "d" under old business is changed to a general discussion on casitas, instead of the possible reconsideration of Lot 53, Farms, request as listed. With this change, the agenda was approved.
2. Review and approve minutes of the May 26, 2009, regular meeting
MOTION made by Bill King to approve the minutes for the May 26, 2009, DVLA Board meeting as submitted. Seconded by Lance Cornwall, and the motion carried.
3. President's message
Barbara Hjelle requested that the 6:00 pm working meeting be included in the regular meeting agenda. This meeting will consist of an informal discussion concerning the governing documents of the Dammeron Valley Landowners' Association. An informal meeting was held this evening at 6:00 p.m. This working meeting will not be held during the month of July, but will continue again in August.
4. Review financial reports - Carol Clason
Carol Clason, Treasurer, presented the current financial statements and indicated that the figures shown will be close to the fiscal year final figures on June 30, 2009. Documentation for the 2008-2009 fiscal year will be taken to the accountants of Savage Esplin Radmall, PC during the month of July, 2009. As of June 29, 2009, 252 landowners had paid the current dues, and 145 landowners still owed for the 2009-2010 year. When the Fire Department budget is credited with $1,000.00 towards personnel appreciation monies for the 2008-2009 fiscal year, every major budget category endedunder budget, except for the unpaid landowners' fees and dues (-$665.00).
MOTION was made by Bill King to accept the financial report for filing. The motion was seconded by Sally Musemeche and was passed.
5. Reports:
a. Fire Department
Chief Kyle Talbot indicated there have been no fires in the Valley. He listed a number of medical calls that had been answered: a fall down the stairs, a seizure, camper burns from propane, diabetic shock, ATV rollover in Veyo, etc. There are three new members in the Fire Department: Lance Cornwall, Russ Eardley, and Jordan Hall, cadet. Presently there are a total of 22 members in the Fire Department . Most of the personnel on the medical team are EMT certified. No grants were applied for this year by the Fire Department. Last Saturday fire vehicle safety training was held. Thursday evening there will be additional training - interior fire attack training. Six vertex hand-held radios are all unoperable and need work. Up to this date, the State has not cancelled fireworks for the Holiday.
b. ARC - Trustee Assignments: June-Sally Musemeche
i. Trustee Assignments - There was no activity over the past month to report.
ii. ARC - Lance Cornwall reported that the Strebeck garage was completed and that the plans for the Lot 53, Farms were recalled. Mac Thomson presented an update on the Community Center. All work is completed except the rest room is not yet handicapped accessible, the septic tank needs to be checked, and door handles and sink grab bars are needed.
MOTION made by Sally Musemeche that the committee for the renovation of the community center be allowed to spend up to the amount budgeted for repairs without specific approval from the Board based upon review and approval of the board member in charge (Sally). This motion was seconded by Lance Cornwall, and passed.
6. Old Business:
a. SSD change update
Brooks Pace has indicated he is not willing to deed the land on which the fire station and community stand to the Dammeron Valley Landowners' Association, but that should not be a problem for the overall transfer from the SSD to the DVLA. The bank which holds the loans on these buildings is to get back with Barbara Hjelle regarding their position on the deed of land from the SSD to the DVLA.
b. Future trustee assignments
When questions arise, the President, then the Vice President will be the "go-to" person to contact in that order.
ARC support - July: Von Mason - August: Bill King - September: Barbara Hjelle - October: Sally Musemeche
(Then the rotation will recycle again.)
MOTION made by Sally Musemeche that Von Mason finalize a letter addressing weeds in Dammeron Valley to be given to Brooks Pace for inclusion in the this month's water bill. Motion was seconded by Sally Musemeche, and motion carried.
The secretary is to attempt to locate a maintenance contract that was originally presented to the landscaper (Southern Design Landscape and Maintenance) who is maintaining the park. Lance Cornwall is to contact this landscaper to clarify what duties are expected to be performed and what contract will be instituted to maintain all entrances.
d. General discussion on casitas/guest houses
Early subdivisions have less restrictions regarding casitas/guest houses. Later subdivisions specifically mention and allow them. There are restrictions when building a casita/guest house based on functionality, size, no full kitchen.
MOTION made by Sally Musemeche to include in the next Board meeting, consideration of guidelines in the construction of casitas/guest houses in Dammeron Valley. Lance Cornwall seconded the motion, and the motion carried.
7. New Business:
a. The discussion concerning the community advertising on the Bulletin Board website will be included on next month's agenda under old business.
b. The adopt-a-highway contract change stretching the distance to three miles will be discussed on next month's agenda under old business. The secretary is to send the new address and name of the contract signator to the Department of Transportation.
8. Comment and Discussion by Landowners
9. Adjournment
Meeting was adjourned at 8:45 p.m.
Carol Clason
Recording Secretary
Tuesday, June 30, 2009
Tuesday, May 26, 2009
Minutes - DVLA Board Meeting 05/26/09
Draft: Minutes of the DVLA Board Meeting of May 26, 2009
Board Members attending: Barbara Hjelle, Sally Musemeche, Bill King, Lance Cornwall, Von Mason
Meeting was held at Fire House. Nine landowners were in attendance.
President Barbara Hjelle called the meeting to order at 7:03 p.m.
1. Approval of agenda
MOTION was made by Lance Cornwall to approve the agenda for May 26, 2009, as submitted. Bill King seconded the motion, and the motion passed.
2. Review and approve minutes of the May 19 special meeting and the April 28 regular meeting
MOTION made by Bill King to approve the minutes for the May 19, 2009 Special DVLA Board meeting as amended. Seconded by Lance Cornwall, and the motion carried.
MOTION made by Sally Musemeche to approve the minutes for the April 28, 2009, DVLA Board meeting. Seconded by Barbara Hjelle, and the motion carried.
3. President's message
Barbara Hjelle indicated the order in which participants would be asked to speak - starting at her right, each Board member would have a chance to comment, and then the topic would be opened up for others who wanted to speak.
4. Review financial reports -Carol Clason
Carol Clason, Treasurer, reported that invoices were being mailed Friday, May 29, 2009, listing the 2009-2010 dues which will be due by June 30, 2009. The major expenses in May had to do with the printing and mailing costs for the annual meeting and invoices.
MOTION was made by Lance Cornwall to accept the financial report for filing. The motion was seconded by Sally Musemeche and was passed.
MOTION made by Bill King to expand the financial statements to include dues collected and dues in arrears. Seconded by Sally Musemeche, and the motion carried.
5. Reports:
a. Fire Department
No one was present from the fire department to submit the monthly report.
b. ARC - Trustee Assignments: May - Barbara Hjelle, June-Sally Musemeche
i. Trustee Assignments - There was no activity over the past month to report. The future trustee assignments will be decided at the monthly June DVLA Board meeting.
ii. ARC - Lance Cornwall to be ARC Chairman for one more year.
6. Architectural Review
a. Lot 22, Meadows, fence/privacy wall request
Discussion on the fence/privacy wall request regarding the fact that it would be a solid fence and possibly a perimeter fence, other than a privacy wall.
MOTION by Sally Musemeche to disapprove the fence/privacy wall request as submitted. Seconded by Bill King, and the motion carried. (Lance recused.)
b. Lot 53, Farms, new addition request
Discussion concerning the prohibition of two residential structures on one lot. Also no building can be less than 1200 sq. ft.
MOTION by Bill King to reject the request for an addition as submitted. Seconded by Sally Musemeche, and the vote carried.
7. New Business:
a. Trustee Assignments
i. Environmental Resource Matters
a) Weeds - Von Mason will help with weed calendar
b) Burn pile - Alan Strebeck will continue to manage
c) Highway cleanup - Rick Smith
d) Entrance maintenance - Previous landscaper to be contacted
by Barbara Hjelle regarding contract.
ii. Community Relations - Sally Musemeche
a) Web site - Oversight by Bill King
b) Community Center - Sally Musemeche
iii. Administrative Matters
a) Governing Documents - Barbara Hjelle
b) Insurance Review
b. Dammeron Valley SSD changes by Washington County
MOTION made by Von Mason to request the county to dissolve the SSD. Seconded by Bill King, and the motion carried.
c. Vote on Complaint Process Developed by the CCR Violations Referral Committee
MOTION by Von Mason to accept the process and forms as developed by the committee for the next ninety days subject to review at that time. Bill King seconded the motion; motion carried.
8. Comment and Discussion by Landowners
a. Prior to each regularly scheduled monthly DVLA Board meeting, a working meeting will commence at 6:00 p.m. to examine the governing documents of the DVLA.
b. MOTION made by Barbara Hjelle to send non-DVLA member letters regarding donations, as amended. Lance Cornwall seconded the motion, and it carried.
9. Adjournment
Meeting was adjourned at 9:15 p.m.
Carol Clason
Recording Secretary
Board Members attending: Barbara Hjelle, Sally Musemeche, Bill King, Lance Cornwall, Von Mason
Meeting was held at Fire House. Nine landowners were in attendance.
President Barbara Hjelle called the meeting to order at 7:03 p.m.
1. Approval of agenda
MOTION was made by Lance Cornwall to approve the agenda for May 26, 2009, as submitted. Bill King seconded the motion, and the motion passed.
2. Review and approve minutes of the May 19 special meeting and the April 28 regular meeting
MOTION made by Bill King to approve the minutes for the May 19, 2009 Special DVLA Board meeting as amended. Seconded by Lance Cornwall, and the motion carried.
MOTION made by Sally Musemeche to approve the minutes for the April 28, 2009, DVLA Board meeting. Seconded by Barbara Hjelle, and the motion carried.
3. President's message
Barbara Hjelle indicated the order in which participants would be asked to speak - starting at her right, each Board member would have a chance to comment, and then the topic would be opened up for others who wanted to speak.
4. Review financial reports -Carol Clason
Carol Clason, Treasurer, reported that invoices were being mailed Friday, May 29, 2009, listing the 2009-2010 dues which will be due by June 30, 2009. The major expenses in May had to do with the printing and mailing costs for the annual meeting and invoices.
MOTION was made by Lance Cornwall to accept the financial report for filing. The motion was seconded by Sally Musemeche and was passed.
MOTION made by Bill King to expand the financial statements to include dues collected and dues in arrears. Seconded by Sally Musemeche, and the motion carried.
5. Reports:
a. Fire Department
No one was present from the fire department to submit the monthly report.
b. ARC - Trustee Assignments: May - Barbara Hjelle, June-Sally Musemeche
i. Trustee Assignments - There was no activity over the past month to report. The future trustee assignments will be decided at the monthly June DVLA Board meeting.
ii. ARC - Lance Cornwall to be ARC Chairman for one more year.
6. Architectural Review
a. Lot 22, Meadows, fence/privacy wall request
Discussion on the fence/privacy wall request regarding the fact that it would be a solid fence and possibly a perimeter fence, other than a privacy wall.
MOTION by Sally Musemeche to disapprove the fence/privacy wall request as submitted. Seconded by Bill King, and the motion carried. (Lance recused.)
b. Lot 53, Farms, new addition request
Discussion concerning the prohibition of two residential structures on one lot. Also no building can be less than 1200 sq. ft.
MOTION by Bill King to reject the request for an addition as submitted. Seconded by Sally Musemeche, and the vote carried.
7. New Business:
a. Trustee Assignments
i. Environmental Resource Matters
a) Weeds - Von Mason will help with weed calendar
b) Burn pile - Alan Strebeck will continue to manage
c) Highway cleanup - Rick Smith
d) Entrance maintenance - Previous landscaper to be contacted
by Barbara Hjelle regarding contract.
ii. Community Relations - Sally Musemeche
a) Web site - Oversight by Bill King
b) Community Center - Sally Musemeche
iii. Administrative Matters
a) Governing Documents - Barbara Hjelle
b) Insurance Review
b. Dammeron Valley SSD changes by Washington County
MOTION made by Von Mason to request the county to dissolve the SSD. Seconded by Bill King, and the motion carried.
c. Vote on Complaint Process Developed by the CCR Violations Referral Committee
MOTION by Von Mason to accept the process and forms as developed by the committee for the next ninety days subject to review at that time. Bill King seconded the motion; motion carried.
8. Comment and Discussion by Landowners
a. Prior to each regularly scheduled monthly DVLA Board meeting, a working meeting will commence at 6:00 p.m. to examine the governing documents of the DVLA.
b. MOTION made by Barbara Hjelle to send non-DVLA member letters regarding donations, as amended. Lance Cornwall seconded the motion, and it carried.
9. Adjournment
Meeting was adjourned at 9:15 p.m.
Carol Clason
Recording Secretary
Tuesday, May 19, 2009
Minutes - DVLA Board Meeting 05/19/09
Minutes of the Special DVLA Board Meeting of May 19, 2009
Board Members attending: Barbara Hjelle, Sally Musemeche, Von Mason, Lance Cornwall, Bill King
Meeting held at Fire House.
Two landowners were in attendance.
Sally Musemeche, as previous vice chair, called the meeting to order at 7:04pm.
1.) Election of Officers:
Sally Musemeche welcomed the new Board members and presented an overview of the duties of the Chair. Existing policy has been for the Board to not go beyond legitimate DVLA matters and to limit the agenda to decisions on DVLA matters. There is an agenda item at the end of every DVLA Board meeting for public comment and discussion; such issues can be discussed but will not be voted upon if not included in the agenda for that meeting. The process of submitting a landowner's concern as presented by Sally Musemeche at the March board meeting was reviewed. At this point the secretary was asked to look at minutes to verify that the Board had approved this process at a DVLA Board meeting.
Also, current Rules of the Board of Trustees are needed for everyone's DVLA book.
Barbara Hjelle accepted the unanimous vote to be Chair for one year. Bill King accepted the unanimous vote to be Vice Chair for one year.
2.) Consideration of Trustee Projects:
Listing of previous trustee projects was presented by Barbara Hjelle. These included:
* Weeds
* Burn Pile (Alan Strebeck has offered to continue managing.)
* Flooding
* Dead Trees (Cyndy Johnson offered to continue with this task.)
* Highway Cleanup
* Recycling (This is set up.)
* Entrance Maintenance
* Web Site
* Community Center (Sally Musemeche offered to continue managing.)
* Governing Documents (Barbara Hjelle offered to manage this.)
* Insurance Review (Mike Barker has offered to continue helping with this.)
Assignments will be determined at the DVLA Board meeting on May 26, 2009, after consideration by each individual on the Board.
Barbara Hjelle proposed for consideration that an extra monthly meeting be held to re-evaluate the by-laws and other guidelines.
Other agenda items for the May 26, 2009, meeting would be the ARC Chair; the initiation of an additional monthly meeting on governing documentations; Board communications; Board assignments; Lot 22 Meadows, fence/privacy wall request; and the Lot 53, Farms, new addition request.
MOTION made by Sally Musemeche to adjourn the meeting. Seconded by Lance Cornwall, and the motion carried. Meeting as adjourned at 8:25 p.m.
Carol Clason
Recording Secretary
Board Members attending: Barbara Hjelle, Sally Musemeche, Von Mason, Lance Cornwall, Bill King
Meeting held at Fire House.
Two landowners were in attendance.
Sally Musemeche, as previous vice chair, called the meeting to order at 7:04pm.
1.) Election of Officers:
Sally Musemeche welcomed the new Board members and presented an overview of the duties of the Chair. Existing policy has been for the Board to not go beyond legitimate DVLA matters and to limit the agenda to decisions on DVLA matters. There is an agenda item at the end of every DVLA Board meeting for public comment and discussion; such issues can be discussed but will not be voted upon if not included in the agenda for that meeting. The process of submitting a landowner's concern as presented by Sally Musemeche at the March board meeting was reviewed. At this point the secretary was asked to look at minutes to verify that the Board had approved this process at a DVLA Board meeting.
Also, current Rules of the Board of Trustees are needed for everyone's DVLA book.
Barbara Hjelle accepted the unanimous vote to be Chair for one year. Bill King accepted the unanimous vote to be Vice Chair for one year.
2.) Consideration of Trustee Projects:
Listing of previous trustee projects was presented by Barbara Hjelle. These included:
* Weeds
* Burn Pile (Alan Strebeck has offered to continue managing.)
* Flooding
* Dead Trees (Cyndy Johnson offered to continue with this task.)
* Highway Cleanup
* Recycling (This is set up.)
* Entrance Maintenance
* Web Site
* Community Center (Sally Musemeche offered to continue managing.)
* Governing Documents (Barbara Hjelle offered to manage this.)
* Insurance Review (Mike Barker has offered to continue helping with this.)
Assignments will be determined at the DVLA Board meeting on May 26, 2009, after consideration by each individual on the Board.
Barbara Hjelle proposed for consideration that an extra monthly meeting be held to re-evaluate the by-laws and other guidelines.
Other agenda items for the May 26, 2009, meeting would be the ARC Chair; the initiation of an additional monthly meeting on governing documentations; Board communications; Board assignments; Lot 22 Meadows, fence/privacy wall request; and the Lot 53, Farms, new addition request.
MOTION made by Sally Musemeche to adjourn the meeting. Seconded by Lance Cornwall, and the motion carried. Meeting as adjourned at 8:25 p.m.
Carol Clason
Recording Secretary
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