Dammeron Valley Landowners Assoc.

2012-02-22T18:18:00.000-07:00

DAMMERON VALLEY LANDOWNERS ASSOCIATION, INC.

1137Dammeron Valley Drive East Website: http://mydvla.org Telephone/Fax(435) 574-6397

DammeronValley, Utah 84783 Bulletin Board: http://mydvla.blogspot.com

Final Minutes of the DVLA Board Meeting of January 31,2012

The monthly DVLA Board Meeting was held at the FireHouse. Twenty-five landowners were inattendance.

Board Members attending: Bill King, Mac Thomson, Terry Taylor, JimJohnson, Julie Cropper

President Bill King called the meeting to order at 6:00p.m.

PerBill King, under Old Business, Item a, a presentation by the County Attorney,Eric Clarke, and associate, Kim Hafen, explaining the process and answeringquestions regarding a feasibility study for Dammeron Valley will be coveredfirst on the agenda.

4. Old Business

a. Update of a proposed feasibility study forDammeron Valley. Presentation by theCounty Attorney, Eric Clarke, and associate, Kim Hafen, explaining the processand answering questions.

A shortoverview of the steps necessary in the process of ordering a feasibility studyfrom the County for Dammeron Valley and consideration of incorporation of thearea was presented: 1) First, a request for a feasibility study mustbe sent to the County by members of the community consisting collectively ofthose who own at least ten percent of the land and seven percent of the appraisedvalue of the land. 2) The County verifies the request, and, if therequest meets the correct criteria, notices are sent to anyone who owns onepercent or more of the land within the proposed area and is on a border of thearea involved, informing them that they can elect to be exempt fromincorporation. 3) An outside person ishired to perform a feasibility study which projects the revenues and costs ofincorporation for a period of five years. That person is hired by three people – a member of the County Planningcommittee, a representative of the Governor’s office, and one of the sponsorsof the petition. 4. If a decision is made to continue after thestudy, signatures from owners of one-third of the land covering at leastone-third of the appraised value of the proposed area must be gathered on apetition to incorporate. 5. If sufficient signatures are gathered on thepetition to incorporate, the issue goes to a vote on a regular electionday. A majority of those who vote(51%) would pass the incorporation.

During theprocess, there are required public meetings and notifications (two after thefeasibility study) giving owners an opportunity to ask questions of the personwho did the study and to voice their questions and concerns.

During thefollowing question and answer period, the following information was provided byAttorney Clarke and Kim Hafen: TheCounty pays for all costs in the process up to the election (which is theresponsibility of the “city”). TheCounty has no say in incorporation and takes no position in favor or not,regarding the issue. As to the benefits of incorporation, if landowners areunhappy with the way the County handles the roads and police protection in thearea, incorporation would allow owners more control over those areas. On the flip side, they would pay more forthat control as they would be totally responsible, including financially. A budget would be established covering whatlandowners want to fund, and truth in taxation hearings would be required atthat time. The Dammeron ValleyLandowners Association is set up with covenants that attach to the land. Incorporation does not affect the homeowners’ associations. Kim Hafen’sresearch on municipal taxation on a $250,000 home indicated that an estimated$250-$350 in city taxes would be added upon current taxes, if an area isincorporated. The smaller the populationin the area incorporated, the higher the increase. Through zoning laws, the State would stillhave some say over commercial development in the incorporated area. The entire process towards incorporationwould take one to two years to complete: The County has 45 days to respond to the feasibility request; 60 daysfor hiring the consultant; 90 days for the feasibility study to be completed;and up to 18 months after the study is completed for the petition toincorporate to be submitted.

AttorneyClarke encouraged anyone having questions for him concerning the previousdiscussion to use his e-mail address of ericclarke@wcattorney.comor telephone number of (435) 634-5723.

Per BillKing, it is not a function of the Board to circulate a petition requesting thefeasibility study for Dammmeron Valley since the members of the Boardrepresents both landowners who favor incorporation and those who do not. The request for the feasibility study will belisted on the bottom of the next water bill; those who are in favor of thestudy can return the form with their water bill.

1. Approval ofagenda

MOTION MADEby Jim Johnson that the agenda be approved including the change of theexplanation of the feasibility study process to be scheduled first. SECONDED by Julie Cropper, and the motioncarred.

2. Review andapproval of the minutes of the November 29, 2011, monthly DVLA Board meeting:

MOTION wasmade by Julie Cropper to approve the November, 29, 2011, monthly DVLA Boardmeeting minutes. SECONDED by Jim Johnson,and the motion carried.

3. Recyclingplan update and check presentation by Jennifer Winward, Recycling Coordinatorfor Washington County

WashingtonCounty manages 51 collection sites, including the one in Dammeron Valley. Regarding cardboard recycling, cardboard canbe placed in the bin in Dammeron Valley if the box is cut up to fit flat inthe bin. Large boxes which expandwithin the bin take up valuable space which can be better used for otherpapers. Dammeron Valley last yearcollected a total of 52,990 pounds of material – 31, 027 in fiber; 7.096 inplastic; 2,261 in metal; 12,606 in glass. For 2011, Dammeron Valley is receiving $1,611.48, and tonight a checkfor $1,510.77 is being presented to Dammeron Valley, with the remainder tofollow within the next few weeks. Pleasenote that signs are posted on the bins indicating what materials can berecycled in each of the bins. Pleasedo not place Styrofoam in any of the bins because the County does not have accessto any processor that can handle that material.

4. Old Business:

b. Update on attorney consultation and resolution of attorney billing –Bill King

In addition to the opinion and legalwork on the rehabilitation center, Attorney McKay has researched deeper intothe CC&R’s and by-laws and given the Association a lot of informationregarding their interpretation. He did,in error, exceed the dollar amount agreed to when hired, which was $3,500. He acknowledged his error and has notrequested the additional monies of $3,219 that was invoiced. MOTION MADE by JimJohnson to pay an additional $1500 to meet the attorney half-way on thecost. MOTION SECONDED by Mac Thomson,and the motion carried.

Chief Talbot was called on togive his report at this time so that he could be excused.

6. Reports:

b. Fire Department Report – Chief Kyle Talbot

There were no fire calls during theprevious month and only one call in the early morning involving a smoke alarmthat went off. A medical team hiked inone mile to handle a compound fracture of a lower leg. There are three new members on the firedepartment plus two cadets. Brush II ispresently being housed in Diamond Valley where there is a vacant bay. A $1,500 generator has to be replaced on oneof the vehicles. Two Eagle projects areunderway in the fire house. One projectinvolves compiling an inventory list of all items costing $100 or more, and anyitem over $500 is being marked with a sticker indicating ownerinformation. The second project consistsof laying concrete, a 6 foot by 20 foot slab, (cost of concrete to be paid bythe fire department) over the area between the storage trailer and the existingconcrete that has sunk. Some landscapingwill be also be added. The 30-hourwinter fire school given by the state has been attended. The medical team has been recommended by theState of Utah to receive a water rescue award, partially for the rescue lastsummer of three victims. Fire departmentpersonnel have completed the two basic classes for the beginning of the year –the radio communications class and a class on the personal protectiveequipment. Chief Talbot requested thelandowners’ help in finding junk vehicles that can be used in extricationtraining. Next year the 1989 ChevroletSuburban medical vehicle needs to be updated. It is missing some of the safety features that are needed and should beexchanged for a newer model. Fortraining reasons, internet is being brought into the fire department building,and Bill King offered to aid in installing the system. Regarding the current radio paging system, itis no longer being maintained by the County and barely sets off the seventeen pagers inthe Department. The new multi-millionsystem is within two months of being in place. Dammeron Valley’s share of the cost is $30,000 for the thirtyradios. With the grant we have received,our share will ultimately cost $3,000.

4. Old Business:

c. Update on the test solar light to illuminatethe Dammeron rock on Highway 18 – Terry Taylor

Solar lights furnished by Bill Kinghave been illuminating the Dammeron rock for approximately the past twelveweeks. There is no illumination on theback of the rock or into the sky, and they are only on for four hours anight. No negative responses have beenreceived from landowners regarding the lights. The one landowner who did not want the lights on the rock as she can seethem from her windows decided she likes them. Terry Taylor MADE A MOTION that the lights be permanentlyinstalled. Jim Johnson SECONDED themotion, and the motion carried.

5. New Business:

a. Consideration of reroofing of the Community Center, Mac Thomson

A bid has been received for reroofingthe Community Center of $2,719 for shingles and $4,240 for metal. Persons who have expressed their opinion on the reroofing asked for themetal roof and that the cupola be left as it sets the building apart. Mac Thomas MADE A MOTION that the CommunityCenter be reroofed with a metal roof with the cupola to remain inposition. Jim Johnson SECONDED themotion, and the motion carried.

A metal sign has been provided by theState for the burn pile which asks that burnable debris only be deposited onthe pile. Mac Thomson was givenpermission to purchase two 6x6’s to make poles on which to mount the sign.

6. Reports:

a. President’s Message – Bill King

The turnout by the landowners thisevening was much appreciated. Goodinformation was brought out, the input is always welcomed, and we had a goodmeeting.

c. Financial/Secretarial Report – Carol Clason

Regarding the proposed budget for2012-2012 that was passed out, the bottom line indicates dues of $341.00 perlandowner. This is not an indication thatdues should be raised from $300.00. Everyoneis interested in not raising the annual dues for landowners. Members are being asked to take a serious lookat the budgeted figures and come prepared during meetings to make informeddecision on what is really needed financially to operate the Association.

1) The $4,425.00 maintenance and repairs on line 1.1 covers replacing themetal roof on the community center.

2) I do not know if $8,000 on line 2.1 will be needed for 2012-13, andwould be better addressed by Chief Talbot.

3) Line 3.11 is always under budgeted by at least $5,000, so let's raise itto the appropriate amount. Maintenanceand repairs of the fire trucks are always going to be a large ongoing expense.

4) The budgeted amount of $1,500 on line 6.5 addresses a need for a laptopand necessary software that will be dedicated to the Dammeron ValleyAssociation only. It will be handed overto whomever handles the records, and the records will be kept on the computerfor availability, whenever they are needed. I have been using my own personal computer; it is eight years old, andis beginning to have issues due to its age, so this is an area that has to becovered in 2012-2013.

5) Line 6.7 deals with legal fees. The $8,000 budgeted there has to do with some of the Board members’belief that monies need to be set aside for attorneys fees so that they areavailable, if needed.

Under secretarial items, there were fourteen 1099Miscellaneous forms mailed out last week to take care of our tax reportingrequirements at this time.

The new web site is up for the DammeronValley Landowners' Association. You canreach the information right now by going to http://mydvla.blogspot.com or tohttp://my dvla.org. Johnna transferredall the previous information over to the new site, plus all the minutes andannouncements are up to date at this time.

A comment was made during our last DVLAmeeting that since the web site was down, why didn't we mail out the minutes,as it only took a few stamps. Muchexpense and work is required for any mailing to the landowners. First, a trip should be made to the County,if it has not been done for a while, to get an updated list of landowners. While we have not been paying much for thislist, the last time we received one, the personnel was questioning the chargesince it takes their computer personnel about 3-4 hours to compile the list.

Thenthe following costs in the mailing would be:

1) 410 stamps = $185.00

2) 4 boxes of envelops = Approx. $80.00

3) 1,640 printed pages - Paper (3 reams) = Approx $80.00

4) One ink cartridge that prints 2300 pages = $80.00

Totalcost: $425.00

Workinvolved: 2 trips to the CountyRecorder's office; 1 trip to a post office; and approx. 16-20 hours to printthe minutes, fold, stuff, stamp, and seal the envelops. A mailing should be seriously consideredbefore being undertaken.

Regarding the financial statements, therehave been no unusual or large expenses during the previous two months. Three landowners have full paid their dues -the check from one is still being processed, one landowner paid off 2011-12,and another property that was sold paid off two years' dues, late fees and lienfee.

One item that is usually decided tonightis on what Saturday we hold the annual meeting. It is usually the third week of May, which would be the 19th. The schedule we have been on previouslyregarding the annual meeting is that the financial information be given theBoard in January, (I have given the draft proposed budget to the Board thisevening.) Chief Talbot is to furnish hisbudget prior to the February meeting, and the budget is completed during thatmeeting. The announcements can then becompiled to be sent to the members about the first of April.

During the financial report, the followingmeetings were announced: An open meetingon the budget will be held on Thursday evening, February 16, at 7:00 p.m. atthe fire house. Also, the date of theannual meeting was set at Saturday, May 19, 2012.

d. Committee Updates:

i. Finance – Terry Taylor

Comparison between the on-linebank statements and the financial statements submitted in tonight’s financialreport indicate that all bank account balances match. The only discrepancy is in the DammeronValley operating bank account where there were several written checks that hadnot been cashed by the bank. Whentotaling these checks and adding them to the DVLA operating account, theaccount balance matched the bank statement.

MOTION WAS MADE by Mac Thomson to approvethe financial report. The motion wasSECONDED by Terry Taylor, and the motion carried.

ii. Public Safety – Mac Thomson:

The County needs to becontacted about repairing the large cracks on Canyon Trails Road. Also, another truckload of road base isneeded for the area around the mail boxes. Mac Thomson MADE A MOTION that $500 be set aside for road base; JulieCropper SECONDED the motion, and the motion carried.

iii.Social – Jim Johnson

Anyone interested involunteering for an Easter Egg Huntcommittee, please contact Jim Johnson at (435)574-6476 or Terry Taylor at(435)574-2302

iv. Architectural Review – Gary Jensen:

A duck coup was approved duringthe past month.

v. Public Properties – Julie Cropper: (None Reported)

7. Comment and Discussion by Landowners:

None given.

8. Adjournment:

Julie Cropper MADE A MOTION to adjourn themeeting which was SECONDED by Jim Johnson. The meeting was adjourned at 8:55 p.m.

Carol Clason

Draft Agenda for the DVLA Board Special Meeting of February 16, 2012

2012-02-09T21:03:00.001-07:00

DRAFT AGENDA: DVLA BOARD SPECIAL MEETING OF FEBRUARY 16,2012

Tuesday: February16, 2012

Time: 7:00 p.m. DVLA Board Meeting

Location: Community Center

Roll Call: Bill King, Julie Cropper, Jim Johnson, MacThomson, Terry Taylor

1. Approval of agenda

2. Compilation of the 2012-13 Proposed Budget

3. Consideration of a Proposal to Increase theInitiation Fee

4. Preliminary Preparation for the May 19, 2012,Annual Meeting

5. Comment and Discussion by Landowners

6. Adjournment

The meeting of the Board of Trustees is an open meeting so that DVLA members can observe the official proceedings of the Board. Time is set aside prior to adjournment to allow members to address the Board on issues relevant to the DVLA. Members who wish to address the Board must be current with dues and must follow the meeting protocol.

Draft Agenda for the 01/31/2012 Monthly DVLA Board Meeting

2012-01-27T14:26:00.003-07:00

DRAFTAGENDA: DVLA BOARD MEETING OF JANUARY31, 2012

Tuesday: January31, 2012

Time: 6:00 p.m. DVLA Board Meeting (Please note change from 7:00 p.m.)

Location: Firehouse

RollCall: Bill King, Julie Cropper, Jim Johnson, Mac Thomson, Terry Taylor

1. Approval of agenda

2. Review& approval of the minutes of the November 29, 2011, monthly DVLA Boardmeeting

3. Recycling plan update and check presentation by Jennifer Winward,Recycling Coordinator for

Washington County

4. OldBusiness:

a. Update on a proposedfeasibility study for Dammeron Valley. Presentationby the County

Attorney, Eric Clark, and associate, Kim Hafen, explaining the processand answering questions

b. Update on attorney consultation andresolution of attorney billing – Bill King

c. Update on the test solar light to illuminatethe Dammeron rock on Highway 18

5. NewBusiness:

a. Consideration of reroofing ofthe Community Center, Mac Thomson

6. Reports:

a. President’s message – Bill King

b. Fire Department Report – Chief Kyle Talbot

c. Financial/Secretarial Report –Carol Clason

d. Committee Updates:

i) Financial – Terry Taylor

ii) Public Safety – Mac Thomson

iii) Social – Jim Johnson/Terry Taylor

iv) Architectural Review – Bill King

v) Public Properties – Julie Cropper

7. Commentand discussion by landowners

8. Adjournment

Final Minutes of the 11/29/2011 Monthly DVLA Board Meeting

2012-01-27T14:23:00.002-07:00

Final Minutes of the DVLA Board Meeting of November 29,2011

The monthly DVLA Board Meeting was held at the FireHouse. Fourteen landowners were inattendance.

Board Members attending: Bill King, Mac Thomson, Terry Taylor, JimJohnson, Julie Cropper

President Bill King called the meeting to order at 7:00p.m.

1. Approval of theagenda:

Under Old Business, Item a, a proposedfeasibility study covering possible future demographics for Dammeron Valleywill be discussed. MOTION made by JimJohnson and SECONDED by Julie Cropper that the agenda be approved, as amended. Motion carried.

2. Review andapproval of the minutes of the October 25, 2011, monthly DVLA Board meeting:

MOTION wasmade by Jim Johnson to approve the October 25, 2011, monthly DVLA Board meetingminutes. SECONDED by Terry Taylor, andthe motion carried.

3. Old Business:

a. Discussion on feasibility study for Dammeron Valley

A short history of the considerationof a feasibility study for Dammeron Valley was presented by Brooks Pace. The topic was first considered when DiamondValley was investigating the possibility of incorporating and was setting theirnorthern boundaries near the southern boundaries of Dammeron Valley. A feasibility study regarding community costsis completed by the county and must be approved by the countycommissioners. It costs the Valleyinhabitants nothing, is not a step towards incorporation, and simplyattempts to determine future possibilities for growth in the Valley and costsof “as is” vs incorporation. Mac ThomsonMADE A MOTION that a feasibility study be requested by the Board from thecounty. Jim Johnson SECONDED the motion,and a polling of the Board’s vote was recorded as follows: Jim Johnson – Nay; Julie Cropper – Aye; BillKing – Aye; Terry Taylor – Aye; Mac Thomson – Aye. The motion carried.

b. Update on attorney consultation – Bill King

A working meeting was held by theBoard members to discuss the report by the attorney regarding the concerns bythe valley landowners of the operation of a commercial business in the valleyand what, if anything, can be done about the situation. A final opinion letter is being sent by theattorney outlining the many legal issues the Association could face if anyaction is taken. The opinion letter willnot be posted in order to preserve client/attorney confidentiality, and the minutesof the working meeting, which were recorded, will not be posted (upon theadvice of the attorney) since the meeting was an emergency executive meetingthat deals with a potential law suit solution. This action is taken to avoid any missteps over legal boundaries. Any legal action with the business inquestion would cost them nothing as they are represented by our tax dollars,but could cost the Dammeron Valley Landowners Association thousands of dollars.

c. Update on the process of preserving the historical records of theassociation – Jan Yergensen

The annual minutes, associationdocumentation, and all receipts, including those for the park and fire houseback to 1977, have been scanned onto CDs that fit into one small CDpacket.

A box of ballots needing tobe saved and documentation that can be destroyed were turned over to the Boardfor disposition. Copies of the CDs willbe made for the Board and any of the members who desire copies.

Many thanks to Jan Yergensen forcompleting this time-consuming job to preserve the records for the valley.

Bill King recommended that the discpacket be kept in a small safe to be purchased by the association.

d. Updateon the test solar light to illuminate the Dammeron rock on Highway 18 – TerryTaylor

New lights furnished by Bill King havebeen illuminating the Dammeron rock for approximately the past four weeks. There is no illumination on the back of therock or into the sky, and they are only on for four hours a night. No negative responses have been received fromlandowners regarding the lights. However, one landowner present does not want lights on the rock as shecan see them from her windows. Bill Kingasked if the test of the new lights could be continued until the next meetingin January to allow any additional feedback from landowners. At that time, the lights will either beremoved or the Association will purchase their own set of lights.

4. New Business: (None Proposed)

5. Reports:

a. President’s Message – Bill King

The open discussions in this year’smonthly board meetings have brought out a number of issues I had not thoughtabout. Hopefully, the questions raisedand factual discussions surrounding concerns voiced by different landownershave helped to clear the air and dispel some of the rumors that seem to havebeen around for years.

b. FireDepartment Report:

Due to a prior commitment, ChiefTalbot was absent but submitted the following information: During the previous month, there were nofires and two medical calls. One medicalcall resulted from the vehicle fatality of a Veyo man at the entrance toDammeron Valley.

c. Financial/Secretarial Report – Carol Clason

The web service provider for the Dammeron Valley Landowners’Association deactivated our site indicating our legitimate activity hadincreased and was using far too many system resources than is allowed on sharedhosting. Our legitimate activity has notincreased to any extent, according to Johnna Evans who oversees the web site,and she is recommending that the mydvla.org domain be moved to another serviceprovider. The service provider hasreactivated the web site and bulletin board at this time. The bulletin board will only be up longenough to extract the past minutes data and perform a clean uninstall of thesoftware. The web site will stay up forthe time being as it does not seem to be causing a problem with theprovider.

Regarding the Dammeron Valley Community Risk Plan,twenty copies were made into booklets and are being distributed to those whowill use them. The plan is also ready tobe published on the Dammeron Valley bulletin board, but when I went to do so,the web site was down. The plan will beon the site within a few days.

I need to report that the printer Ipurchased when I first started to work for the association had a problem with adark line printing down the middle of the every page. After attempting to repair it with a new drumand cartridge, Bill King approved the purchase of a Cannon printer with whichhe was familiar. It ended up costing usonly $100 (which was less than it would be to repair the old one) as Stapleshad a $50 off sale plus they gave us $40 for turning in an old printer. The new printer has the ability to scandocuments into PDFs, and that is how we are able to submit an e-file copy toJohnna for the web site.

There is nothing new or unusual on thefinancials. One landowner last monthwanted to know the payments of the lien costs which were collected fromlandowners delinquent on their dues. During this fiscal year $210 have been paid for filing liens againstdelinquent landowners, and $160 have been collected from those landowners whenthey have brought their dues current. Iam requesting that this information not be listed on the budget sheet. The landowner had thought that we listed thelien costs, so we needed to list the reimbursements. We do not list the lien costs when theassociation pays the County to file a lien. Line 6.7 entitled "Legal Fees" includes monies paid to attorneysonly. Line 6.8 was entitled "TitleService/Lien Fees", but was meant only to include those legal costs owedby the association. The $37.00 listed onthis line was monies paid to list the association on the new Homeowners'Association Registration List required by the State, and we have listed no lienfiling costs against the landowners here. I have retitled that line Title Service/Registration Fees to betteridentify the items.

Jim Johnson MADE A MOTION that theadditional monies owed to the attorney to cover the $3500 approved payment bepaid to the firm, with the discussion on the remaining amount billed to be heldat the January, 2012 meeting. TerryTaylor SECONDED the motion, and the motion carried.

d. Committee Updates:

i. Finance – Terry Taylor

ii. Public Safety – Mac Thomson:

In exchange for burning treestumps in the burn pile recently, a contractor hauled away all the debris fromthe pile. This leaves the burn pile ingood shape ending this year’s season. Itis possible the fatality occurred at the entrance of Dammeron Valley due to thedriver attempting to avoid hitting a deer. Now is the time to be watchful for deer, particularly from WinchesterHills all the way up to Dammeron Valley.

iii.Social – Jim Johnson

There were three volunteers whoresponded to a request to help with an association Christmas party thisyear. Information was given to themregarding monies available, past year’s volunteers, etc. but nothing further hasbeen heard about the party.

iv. ArchitecturalReview – Bill King:

There was a pre-built shed, afence and a barn approved in the Meadows during the previous month.

v. Public Properties – Julie Cropper:

Nothing to report.

Jim Johnson MADE A MOTION that thefinancial reports be accepted, and Terry Taylor SECONDED the motion. The motion carried.

6. Comment and Discussion by Landowners:

None given.

7. Adjournment:

JimJohnson MADE A MOTION to adjourn the meeting which was SECONDED by Julie Cropper. The meeting was adjourned at 8:55 p.m.

Carol Clason

Recording Secretary

County Attorney presentation at next Board meeting - 6:00pm 1/31/2012

2012-01-22T09:57:00.000-07:00

I want to let everyone know I have had a meeting with the County Attorney that will make the presentation at our next Board Meeting (6:00pm 1-31-2012), Eric Clark. He advised he and Mr. Kim Hafen will be out to share information on the following topics related to the incorporation process:

1. Tax issues, what services will or will not be covered by existing taxes.

2. Procedure for requesting a feasibility study, qualifications that must be met before a study will be considered by the County.

3. What the Feasibility Study will reveal.

4. Requirements for a petition to incorporate

5. Election process to approve or deny by the citizens.

The presentation will take 30-40 minutes and we'll have just over an hour for Q&A by those attending.

I would also encourage those who plan to attend to come with an open mind on the subject and listen to the presentation respectfully, and during the following Q&A time to allow it to be used by those who actually have questions and not use it for presenting views one way or the other. We can have a discussion meeting schedule at a later time to openly discuss any part of the process, but let's try to use this time to our advantage while we have the resources of the County present who actually have worked with other communities in this area. If you don't want to listen to the information presented, please don't attend and take away from those who do.

I have already had and responded to several emails on the topic, offered to meet in person and discuss the concerns raised, but have not been taken up on my offer. I find email a very impersonal method of corresponding, and when I see someone who has genuine concerns I am convinced the better method of communication is a sit-down meeting where we can look one another in the eye and have real, open discussions. Of the emails I have had, it is plain to see there are some misconceptions about the incorporation process and the pros and cons of being an incorporated area. I am not at this time in favor of incorporating, but I want to get more information and find out if there may be some benefits to the community that I am not aware of. I don't think passing up something that could be a benefit to everyone because I 'feel' one way or the other is fulfilling my responsibilities to the community I live in, I want to know all of the ins and outs to make sure my 'feelings' are justified, and if they are not I am not going to pass up an opportunity to gain benefits if they are available.

So we're not starting a petition, not starting down the road to the Feasibility Study, we are only gathering information on which we can collectively see if where we're at is the most beneficial place to be. There will not be any voting or decision making on the subject taking place at the meeting, this is information only.

Thanks in advance for your cooperation and interest,

Bill King, President - DVLA

Incorporation Feasibility Study

2011-12-20T12:48:00.000-07:00

As you may or may not know, at the last Board Meeting we were asked to contact the County Commissioners and request a Feasibility Study be approved for our community. We had some lively conversation pro and con at the meeting, ending with the Board voting 4-1 to send the letter requesting the study be approved. Incorporation has been a point of contention for some time, and my reasoning when I voted was to find out what the FACTS were in regard to our community deciding whether to incorporate or not. I don't believe it is feasible at this time, especially with the economy in the tank, but I don't know for sure. I feel the Board has a responsibility to bring accurate, factual information to the community, and then the community can make an informed choice as to whether incorporation is what we do/do not want. So the Board fulfilled its duty to start the process to bring information to the community.

This morning I went to the Commission Office to find out the status of the request and was advised to leave my phone number and someone would get back to me shortly. I received a call from the County Attorney who informed me what was needed to get a Feasibility Study for our area approved. Since our community is over 1000 residents (1049), the DVLA Board is not part of the process, but a petition process needs to be initiated from the community. The petition has to be signed by at least 10% of the residents, and the signers must represent 7% of the valuation of all property in the community. Once this is turned in and verified, the Feasibility Study will be done.

I am going to put this on the January Meeting Agenda, and the County Attorney and an associate will come and explain the process and answer questions from the community about the incorporation procedure. I would encourage anyone who has questions, pro or con, to attend and get the facts straight from our County Counsel. I would hope this will help clarify this subject and bring an understanding of what it would really mean to incorporate or not to do so.

I would anticipate a large group from the community to attend, so the meeting will begin at 6PM instead of our normal 7PM starting time.

Bill King, President

DVLA

Minutes - DVLA Board Meeting 10/25/11

2011-10-25T19:00:00.003-06:00

Draft Minutes of the DVLA Board Meeting of October 25, 2011

The monthly DVLA Board Meeting was held at the Fire House. Nine landowners were in attendance.
Board Members attending: Bill King, Mac Thomson, Terry Taylor, Jim Johnson
                              Absent: Julie Cropper

President Bill King called the meeting to order at 7:00 p.m.
1. Approval of the agenda:
     MOTION made by Jim Johnson and SECONDED by Terry Taylor that the agenda be approved. Motion carried.
2. Review and approval of the minutes of the September 27, 2011, monthly DVLA Board meeting:
     MOTION was made by Jim Johnson to approve the September 27, 2011, monthly DVLA Board meeting minutes. SECONDED by Terry Taylor, and the motion carried.
3. Old Business:
     a. Update on attorney consultation - Bill King
            A report regarding the rehabilitation center and the bylaws and architectural guidelines has been received from the attorney indicating what action can be legally taken by the Dammeron Valley Landowners' Association, and what cannot be done. The Board is in the process of examining the report and will comment on the results in the next monthly board meeting. An agreement was made with the attorney that the association's legal issues be researched up to a cost of $3,500. The association was billed $1,400 (which was paid) and has also been billed $5,309. Upon contact, the attorney indicated that it was his oversight, and he would not hold the association liable for monies in excess to the agreed amount. After reviewing the attorney's report, the association board members will determine what is to be paid and negotiate with the attorney.
     b. Update on locked bulletin board at the mailboxes for posting association notices - Bill King
          A locking aluminum box, 18 inches wide by 24 inches high, with a safety glass front, to be used to post announcements has been placed at mail boxes. The box will keep the announcements from being ruined by the weather or destroyed by others.
     c. Update on the process of preserving the historical records of the association - Bill King
          Work is currently being done on cleaning out the records stored in the community center; no one was present to give a report on the progress.
     d. Update on the test solar light to illuminate the Dammeron rock on Highway 18) - Terry Taylor
           Small solar lights were tested during the month, but did not light the Dammeron rock. It was suggested that larger solar lights be purchased for testing to determine if they would give enough illumination to see the lettering on the rock. Several landowners are not sure if they want the lights, so the illumination is a test only to find out if it would be useful for drivers, without disturbing the neighborhood.

4. New Business: (None Proposed)
5. Reports:
      a. President's Message - Bill King
          Whenever landowners are building on their property and that building comes under the regulations of the Architectural Guidelines, they must submit a form to the Architectural Guidelines committee for review. There will be no exceptions, because if one landowner is given an exception, others will want exceptions in the future. The CC R's will be enforced. The process is not difficult and often does not cost any monies.
      b. Fire Department Report: Kyle Talbot
          Clarification was given on a question that was previously raised regarding address numbering that can be seen by the fire department personnel in case of emergency. It is much appreciated and extremely helpful whenever any landowner posts his/her address numbers where they can be easily seen by emergency responders.
          Regarding emergency calls during the previous month, there was a call to the lightning strike at the Red Mountain trail area. Several medical calls included a prescription overdose, a bike accident, one domestic situation, and an insect bite in Diamond Valley.
          There presently are seventeen members of the Fire Department. Three persons have requested to join, but are being held until January because there are only three training classes scheduled for November and none in December.
          There has been construction fire training, and six members went to St. George for extraction equipment training put on by several insurance companies and auto dealers. The fire house has been receiving some maintenance, and is in good shape at present. The wood trim has been restained and the inside of the building was repainted.
          The burn pile was recently burned. A builder working in the valley agreed to haul away a load of debris from the burn pile area in exchange for allowing him to dump some tree stumps and branches on the pile. Additional loads need to be removed from the burn pile area, and the builder will have to be paid for that work - possibly from what was leftover of the State
monies paid for recent fires.
          The fire department vehicles are in great shape, and a lot of attention is paid to little things that continually need maintaining. Brush II, who just had a new engine installed, has been on two fires and is working well. An agreement has been reached with Diamond Valley to house Brush II in their empty bay over the winter for $200. The command truck, which has been at Chief Talbot's home, needs to be placed in a bay before winter, and this arrangement will provide space for the vehicle. The rescue truck, which is a 1989 Chevrolet (owned by the State), needs upgrading. The budget needs to be reviewed to determine when would be a good time to upgrade this vehicle.
          The lighting that illuminates the flags has been repaired and is now working correctly. Much fun and learning occurred at Cub Scout pack fire safety meeting that was held at the Fire House during the past month.
      c. Committee Updates:
           i. Finance - Terry Taylor
                Bill King indicated that Terry Taylor has agreed to act as Treasurer. He will pull up the bank accounts on line monthly and reconcile them with the financial statements that are prepared for each monthly meeting. We now have a Board member who has access to the accounts. He cannot write checks or change the accounts, but serves as a check and balance to the financial inputs to the records. In this manner, it is hoped that the Association can prevent having to spend $5-10,000 on an audit which would have to be performed regularly.

           ii. Public Safety - Mac Thomson:
                The burn pile update was discussed during the fire report. The existing stumps from the trees recently removed in the burn pile area will be covered with new brush and burned down at intervals.
               The approved revised Community Fire Plan has been taken to the printers on a flash drive. However, there are several photographs in the plan that could not be pulled up on the computer by the printer. Presently Dr. Wayne Staab is being contacted to furnish original photographs to be used in the printing.
           iii.Social - Jim Johnson
               Jim Johnson asked for volunteers, one to chair the organization of a Christmas party and others to work on the committee. Karen Sharkey was named as a person who has helped with the Christmas parties for years, and she will be contacted for help. Depending upon the interest of the landowners, it will be decided if the Christmas party will be held and if an additional children's party will be held at which Santa Claus will be present.
           iv. Architectural Review - Bill King:
                There was one shed approved on Canyon Trails during the month.
           v. Public Properties - Julie Cropper:
                Update not available
     d. Financial/Secretarial Report - Carol Clason
    On line 11.0 of the Budget v YTD sheet, it shows that 34 landowners still owe all their dues for the 2011-12 fiscal year plus two landowners who are almost paid. Total still owed is $10,450. $2,179.14 in late fees have been collected this fiscal year. 3 lien releases and eleven liens were filed with the county during the past month. All persons still owing dues now have liens filed against them, and the Board has been given the list for the 2011-12 fiscal year to add to the lists from 2008-2011. I have received some information from the attorneys who put on the HOA seminar last month, and I am researching what action to take against landowners when the liens are not instrumental in collecting the past dues.
     Regarding the internal audit status, Terry Taylor is to check the financials with the bank statements each month, and his name has been set up with the banks so that he can access the bank accounts in order to carry out this duty. The Community Fire Plan has been taken to the printers for printing, but they are unable to pull up the pages with maps and pictures. At this point I need to take down a flash drive with those images viewable, which I need to get from Dr. Staab.
     One landowner asked if the lien fee reimbursements by the landowners could be reported in the financial statements, and it was agreed that this could be done.

6. Comment and Discussion by Landowners:
     The question was asked if the e-mail list was going to be maintained with the minutes and agendas being e-mailed to the landowners on the list. (Mark Ahrenholtz has the list and had been performing this duty prior to his leaving the valley.) Bill King indicated he would look into the availability of the list.

7. Adjournment:
      Jim Johnson MADE A MOTION to adjourn the meeting which was SECONDED by Terry Taylor. The meeting was adjourned at 7:40 p.m.

Carol Clason, Recording Secretary

Agenda - Board Meeting 10/25/11

2011-10-21T20:00:00.000-06:00

DRAFT AGENDA: DVLA BOARD MEETING OF OCTOBER 25, 2011

Tuesday: October 25, 2011
Time: 7:00 p.m. DVLA Board Meeting
Location: Firehouse
Roll Call: Bill King, Julie Cropper, Jim Johnson, Mac Thomson, Terry Taylor

1. Approval of agenda

2. Review & approval of the minutes of the September 27, 2011, monthly DVLA Board meeting

3. Old Business:
a. Update on attorney consultation – Bill King
b. Update on locked bulletin board at the mailboxes for posting Association notices – Bill King
c. Update on the process of preserving the historical records of the Association - Julie Cropper
d. Update on the test solar light to illuminate the Dammeron rock on Highway 18
4. New Business: (None Proposed)
5. Reports:
a. President’s message – Bill King
b. Fire Department Report – Chief Kyle Talbot
c. Committee Updates:
i) Public Safety – Mac Thomson
ii) Social – Jim Johnson/Terry Taylor
iii) Architectural Review – Bill King
iv) Public Properties – Julie Cropper
d. Financial/Secretarial Report – Carol Clason

6. Comment and discussion by landowners

7. Adjournment

Minutes - DVLA Board Meeting 09/27/11

2011-09-27T19:00:00.006-06:00

Draft Minutes of the DVLA Board Meeting of September 27, 2011

The monthly DVLA Board Meeting was held at the Fire House. Ten landowners were in attendance.
Board Members attending: Bill King, Julie Cropper, Mac Thomson, Terry Taylor
                              Absent: Jim Johnson

President Bill King called the meeting to order at 7:00 p.m.
1. Approval of the agenda:
     MOTION made by Mac Thomson and SECONDED by Terry Taylor that the agenda be approved. Motion carried.
2. Review and approval of the minutes of the August 30, 2011, monthly DVLA Board meeting
     Clarification was given by Bill King that Terry Taylor was appointed to help Jim Johnson on the social committee, and there will be discussion with Terry regarding work on the financial committee. MOTION was made by Mac Thomson to approve the August 30, 2011, monthly DVLA Board meeting minutes. SECONDED by Terry Taylor, and the motion carried.
3. Old Business:
     a. Update on attorney consultation - Bill King
            An agreement was made with the attorney that the association's legal issues with the rehabilitation center and the by-laws and architectural guidelines be researched up to a cost of $3,500. The association was billed $1,400 (which was paid) and has now been billed $5,309. Upon contact, the attorney indicated that it was his oversight and he would not hold the association liable for monies in excess to the agreed amount. Upon receipt of the attorney's report, the association board members will discuss at next month's meeting what is to be paid and negotiated with the attorney. The attorney is waiting on the outcome of a Utah case which has application to our association's situation and will then submit his report.
     b. Safety hand rails to line the step entrance up to the DV Fire Station training room - Bill King
          McArthur Welding completed the hand rails - they are in place and painted to match the fire house.
     c. Financial review - Bill King/Carol Clason
          Two accountants were asked if they would consider reviewing the association's books for accuracy and completeness. They were hesitant to sign any statement which would indicate that they had reviewed the books. When our own CPA, Steve Radmall of Savage, Esplin, Radmall, PC, was approached regarding the issue, he indicated that a review would start at a cost of $300 and would not include an examination of the books. It would consist of a look at the trends of deposits and expenses; a full audit would cost $2,000 and up. He suggested that an internal review performed by a board member or members would be the best way to review the books. Actual deposits and expenses could be examined, and questions resolved. Bill King suggested that a Treasurer be appointed from the Board to review and approve the entries to the books monthly. The issue of spending monies for a full audit could be addressed in the budget at the annual meeting with policy and procedures in place for the various participants.
     d. Locked bulletin board at the mailboxes for posting association notices - Bill King
          A locking aluminum box, 18 inches wide by 24 inches high, with a safety glass front, to be used to post announcements at the post office boxes, can be purchased for $155. Julie Cropper MADE A MOTION that the box be purchased, not to exceed $155. Terry Taylor SECONDED the motion, and the motion carried.
     e. Update on the process of preserving the historical records of the association - Julie Cropper
          Julie Cropper is to meet with Jan Yergensen to organize the scanning and preserving of the records which are currently stored in the Community Center.
4. New Business:
     a. Solar light on Dammeron rock (Highway 18)
          Jan Yergensen is to loan a solar light to the Board to use to illuminate the Dammeron rock on Highway 18. This light will be used as a test to determine if the landowners wish to have it in place to mark the entrance to the valley. If approved, a light will be ordered by the Board members for approximately $12.
5. Reports:
      a. President's Message - Bill King
          The last few monthly meetings have been enjoyable - business has been taken care of, and the meetings have lasted only an hour or so. Appreciation was expressed for all those who have been in attendance and for the input of everyone present.
      b. Fire Department Report: Kyle Talbot
          No one present to give a report.
      c. Committee Updates:
           i. Public Safety - Mac Thomson:
                Mac Thomson reminded landowners of the fire safe program in which landowners' hours spent cleaning debris from around their homes and lots are paid back by work completed by the state or by use of state equipment. The sheets which list hours of work performed by the landowners are located above the DVLA drop box at the mail boxes.
               A revised Community Fire Plan was submitted to the state in May, and notification was received from the county in September, 2011, that the plan was acceptable.
A copy of the finished plan is to be furnished by Mac Thomson for scanning so that it can be posted on the association's web site. This will make it available for all landowners and also other communities with which we have reciprocal agreements.
           ii. Social: Nothing reported
           iii. Architectural Review - Gary Jensen:
               Two garages (one in the Ranches and one in Canyon Trails), and one addition in the Meadows were approved during the month of September by the Architectural Committee.
           iv. Public Properties - Julie Cropper:
               Julie Cropper met with Robyn Jensen within the past month and reviewed the policies and procedures Robyn has in place for the operation of the community center. The information regarding reservations is posted in the windows of the center.
               Julie suggested that a contest be held to name the park.
               Construction on the cell tower being built on the southwest side of the valley was held up due to the owner of the tower not securing a conditional use permit. He has now secured the permit and can continue with the construction.
     d. Financial/Secretarial Report - Carol Clason
          The only item of major interest on the financial status this month is the fact that the State of Utah has now reimbursed us for several major fires in which our fire fighters aided. The check for the first fire was for $4,566; and the second check covering the Diamond Valley and the Volcano fires was for $10,492.50. Reimbursements checks have been given to those fire fighters who helped on these fires, and the remaining monies are for reimbursement of the use and maintenance of the supplies, equipment, and vehicles.
          This past month, nine more landowners full paid their dues; one landowner full paid from 2009 through 2012 dues; and 3 landowners who owed only part of their dues have full paid. Please notice the $1,874.14 late fees that have been collected since July 1, 2011. (Line 11.0 under New monies) These late fees include those paid for years other than 2011-12 (as they are listed when paid), but definitely offset the influence of the past due monies on the budget, i.e. $11,700 are owed this year in past dues, but only $9,825.86 takes away from monies available in the budget.
     MOTION WAS MADE to approve the financial report. The motion was SECONDED, and the motion carried.
6. Comment and Discussion by Landowners
      Elizabeth Whitlock indicated that she and her husband were attempting to organize a preparedness committee for the valley and were soliciting volunteers for the following areas: medical emergencies; communications; security/police; food storage and preparation; animal growth and harvesting; vegetable gardening; water, and energy. Their next meeting will be held at 7:00 p.m. on October 7, 2011, Friday evening, at their home at 1450 West Sand Cove Trail in Pinion Hills.
     One landowner announced that CERT (Citizens' Emergency Response Training) is available to the Valley if enough people are interested.
7. Adjournment:
      Mac Thomson MADE A MOTION to adjourn the meeting which was SECONDED by Terry Taylor. The meeting was adjourned at 8:20 p.m.

Carol Clason, Recording Secretary

Minutes - DVLA Board Meeting 08/30/11

2011-08-30T20:00:00.000-06:00

Draft Minutes of the DVLA Board Meeting of August 30, 2011
The monthly DVLA Board Meeting was held at the Fire House. Eleven landowners were in attendance.
Board Members attending: Bill King, Julie Cropper, Jim Johnson, Mac Thomson,
President Bill King called the meeting to order at 7:00 p.m.
1. Approval of the agenda:
MOTION made by Julie Cropper and SECONDED by Jim Johnson that the agenda be approved. Motion carried.
2. Review and approval of the minutes of the July 26, 2011, monthly DVLA Board meeting
MOTION was made by Julie Cropper to approve the July 26, 2011, monthly DVLA Board meeting minutes.
SECONDED by Jim Johnson, and the motion carried.
3. Old Business:
a. Nomination considerations for the open board member position
MOTION was made by Jim Johnson and SECONDED by Julie Cropper to nominate Terry Taylor to fill the vacant board member position. The motion carried.
b. Update on attorney consultation
The attorney has a few more issues to research with the Fair Housing Administration and will then submit a written report than can be disseminated to the landowners regarding legal issues surrounding the rehabilitation center in the valley and the by-law legalities.
c. Safety guard rails to line the step entrance up to the DV Fire Station training room
McArthur's has given the Association a bid to build, powder coat, and install railings for only $100 more than the original company contacted, who was not going to do the powder coating. McArthur's bid has been accepted, and
the railings are to be in place before the next monthly meeting is held.
4. New Business:
a. Request for setback variance from landowner
The setback requirement for Lot 25, Homesteads Subdivision, is 30 feet on each side, as opposed to the 10 feet for other lots. The landowner is requesting a variance for a carport 20 feet by 36 feet which would come no closer than 10 feet
to the property line. Jim Johnson MADE A MOTION that the variance be granted by the Board with the stipulation that there is no violation of Architectural Guidelines and that a member of the Architectural Committee follow-up with the
closest neighbors to verify that they have no issue with the proposed structure. Julie Cropper SECONDED the motion, and the motion carried.
5. Reports:
a. President's Report - Bill King
During the past several years, sometimes people come to the meetings with chip on their shoulder and take up everyone's time with fantasies about how great everything was in the past, and how some people did such a fantastic job before. Instead of taking up time at the board meetings, I would appreciate if members could contact me beforehand to attempt to resolve these issues. If it is a problem that needs to be discussed at the meetings, it can be added as an agenda item for discussion. We are here in the present day, not the past, and need to work together as a group instead of this group following their agenda and that group over there following another. We are going to get the legal issues addressed by the attorney straightened out; we are going to straighten out the by-law issues; and we are going to straighten out any legality issues with the Association itself.
b. Fire Department Report: Kyle Talbot
During the past month, there have been two Federal fires, 3 days spent at the Diamond Valley fire, and 1 day at the Volcano fire. Medical calls have been many. A fender was torn off Brush I at the Diamond Valley fire. We are attempting
to sell Brush II before the year is out. Two members of the Fire Department were lost due to family commitments, and Alan Strebeck has recently joined the Department. The landowners association is reimbursed for some of the fires fought by our firefighters. Firefighters are reimbursed by the hour; the cheapest brush truck is reimbursed at $104 per hour, and the engine truck at $400 per hour. Those monies are deposited into the fire department operating account for reimbursement of the fire fighters and maintenance on the equipment. Whenever fire trucks are sent out of the area, one-half of the equipment is held in Dammeron Valley to cover any needs of this community.
c. Committee Updates:
i. Public Safety - Mac Thomson:
There were no close fires to the Valley within the previous month.
ii. Social - Jim Johnson:
It was suggested that Terry Taylor could help on this committee as it could develop into a large project
iii. Architectural Review - Gary Jensen:
One new home in Pinion Hills III, an addition in Pinion Hills III, a hay barn in the Meadows, a fence in the Homesteads, and a structure color change were approved during the previous month. One landowner asked about the metal storage containers that are present on several homeowner lots. These storage containers are temporary only, are present only to help a neighbor who had to leave the area, and will be gone as quickly as possible.
iv. Public Properties - Julie Cropper:
Julie Cropper compiled a book of photographs of the areas maintained by the Association. This book is to serve as evidence of any changes and maintenance needed.
A checklist was given to Robyn Jensen to provide information to Julie on how the community center is operated and the rules under which it functions.
The community center acts as a storage unit and all the historical records of the Dammeron Valley Landowners Association are located there. Preservation of these records is needed. Some records will need professional scanning and
preservation. Jan Yergensen volunteered to help with this project as she has scanning equipment, printers, and business machines that can be used. Bill King asked that the community be informed when this work is scheduled so that others can help. Also, if monies are needed for supplies or professional work, the Board needs to be informed of what it will cost.
An enclosed board that can be locked needs to replace the cork board at the mail boxes. Dimensions are to be furnished to Bill King so that this board can be ordered.
One landowner asked that the Board look into ordering new flags as the ones currently used at the Fire House often appear tattered and torn.
Karen Sharkey is to send an e-mail asking that those landowners who post notices on the large boards, to date those notices, and remove them within thirty days. The purpose is to keep the boards updated and oganized.
f. Financial/Secretarial Report - Carol Clason
Regarding welcome packets, Bill King has asked that I post on the Bulletin Board any new landowners to the Valley of which I have knowledge and am sending welcome packets. I will post that monthly about the middle of the month so that it
does not interfere with the busy time around the end of the month when the monthly DVLA meetings are scheduled. It will be posted under the DVLA Board section.
An audit of the books is scheduled for the beginning of November, with the intention of a completed report for the November monthly meeting. An accountant has been asked if they are interested in completing the audit and are to get back to us regarding what they would charge for the service.
Our Federal and State Tax Returns were completed and filed during the month of August. The accountant completed the return two different ways - as a 1120 Corporation Return and also as a 1120 Homowners Return. The DVLA is able to file whichever return is most advantageous for the association and can switch the filing at will. This year a 1120 Corporation return was filed because this return resulted in no tax due on either the State or Federal return. However, $100 had to be paid for the State as this is their minimal fee charged for filing a state corporation return (even though no tax was owed).
Regarding the financial statements, if you look at the balance sheet for August 30, 2011, you will see that the first item listed is a CD for $50,000.00. That CD was bought because the interest paid under the savings account resulted in about
$13 per month paid to the association. The CD will pay approximately $85 per month. This money is liquid and can be withdrawn at any time and for any amount needed, with the only penalty being a loss of interest on the money taken.
Page 2 of budget versus year-to-date sheet, line 11.0 includes the additional information requested last month (how many landowners billed, current dues paid to date, landowners owing all dues or partial dues on their lot). I looked back three
years and no previous budget sheet had this information listed. I think last year we had a temporary report listing this information. In order to maintain the same format of the budget sheet, but furnish the information needed, I have included
all the additional information under line 11.0.
A MOTION WAS MADE by Jim Johnson to accept the financial report. It was SECONDED by Terry Taylor, and the motion carried.
6. Comment and discussion by landowners:
Julie Cropper announced the HOA Law Forum that is being held Saturday, September 24, 2011, 9:00 a.m. at 1:00 p.m.
at the Hilton Garden Inn in St. George for anyone interested. The Board members and secretary/treasurer will be reimbursed if any of them attend.
7. Adjournment:
Jim Johnson MADE A MOTION to adjourn the meeting which was SECONDED by Terry Taylor. The meeting was adjourned at 8:05 p.m.
Carol Clason
Recording Secretary

Minutes - DVLA Board Meeting 07/26/11

2011-07-26T19:00:00.002-06:00

Draft Minutes of the DVLA Board Meeting of July 26, 2011

The monthly DVLA Board Meeting was held at the Fire House.   Ten landowners were in attendance.
Board Members attending: Bill King, Julie Cropper, Jim Johnson, Mac Thomson,

Vice President Julie Cropper called the meeting to order at 7:00 p.m.
1. Approval of the agenda:
     MOTION made by Bill King and SECONDED by Mac Thomson that the agenda be approved. Motion carried.

2. Review and approval of the minutes of the June 28, 2011, monthly DVLA Board meeting
     MOTION was made by Bill King to approve the June 28, 2011, monthly DVLA Board meeting minutes. SECONDED by Mac Thomson, and the motion carried.

3. Election of President to fill vacancy
     Bill Feeney respectfully declined to accept an appointment as Board member to the Dammeron Valley Landowners Association. Jim Johnson MADE A MOTION that Bill King be appointed President to fill the vacancy left by Mark Ahrenholtz. The motion was SECONDED by Mac Thomson, and the motion carried. As President, Bill King took charge of the meeting at this time. Consideration will be given to nomination of an additional board member and will be addressed at next month's meeting.

4. Review of Section 7 of the Bylaws
     There were no questions regarding the review of Section 7 of the Bylaws.

5. Old Business:
      a. Update on Committee Formations
           i. Public Safety - Mac Thomson: It appears the weed control work by the County did not take place as scheduled. Since Mac Thomson just returned from a 3-week absence, no contact has taken place as yet with the county to follow up on this project.
           ii. Social - Jim Johnson: No update reported
           iii.Architectural Review - Bill King: Gary Jensen is acting as head of the architectural review, with landowners communicating with him directly. There were two houses in Pinion Hills approved during last month, and plans were submitted for a third in Pinion Hills. Presently five houses are under construction in the Valley.
          iv. Public Properties - Julie Cropper: Julie Cropper asked for further clarification on the responsibilities of the public properties committee. That committee will oversee the upkeep and maintenance of the community center, the fire station, the park, and the entrances, working with those already in place, i.e. Chief Talbot. Mac Thomson reported that the outside of the community center had been stained at the end of last month, and that the monies came from last year's overflow under the community center budget. Bill King asked that the heads of committees be encouraged to attend monthly DVLA meetings to personally report on their progress.
         v. Finance - No one in place as head of this committee due to one vacancy on the Board
         vi. Dammeron Valley Welcome Packets - Kim Ahrenholtz had headed the committee to deliver welcome packets to newly-arrived landowners that were living in the Valley. Copies of the CCR's from the applicable sub-division, the by-laws, the architectural guidelines, the landowner list, and a covering letter from the DVLA were furnished to the committee by the Secretary. Maps and additional area information were added by the committee to form the welcome packet. Board members are to consider what they would like included in the packets, and Kim Ahrenholtz will be contacted regarding the format of the present packets being distributed.

6. New Business:
     a. Safety guard rails to line the step entrances to the Dammeron Valley Fire Station training room
          i. Bill King volunteered to oversee the project of the safety guard rails

7. Reports:
      a. President's Report - None presented
      b. Fire Department Report: Chief Talbot had called indicating that fire department personnel were scattered in several different areas, and there was no one available to be present at the meeting to report on last month's activities.
       c. ARC Report - Bill King
          Information was presented during the Architectural Guidelines committee report in 7,a,iii.
      d. Web site - Julie Cropper
          Johnna Evans is the person who oversees the function of the Dammeron Valley web site. While she and her husband are unpaid volunteers, there is the yearly service provider fee to maintain the site.
     e. Financial/Secretarial Report - Carol Clason
          The order to purchase the Utah HOA handbooks and 2009 HOA Utah Statute books for each of the Board members has been submitted, and the books should arrive within the next few weeks. These handbooks are to be passed on to new board members by those vacating the position involved.
          Regarding the financial statements, this is the first month of the fiscal year, so the expense column figures are pretty low to date. We again had good collections in the past month for very old accounts. During July almost $3000 was collected in dues that were owed for 2009 and 2010 from sale of properties, and from two other landowners who paid up 2009 and 2010 on their own.
          Page 2, Line item 11.0 show $22,510.00 unpaid dues for the 2011-12 fiscal year. This is made up of 73 landowners who have paid nothing on their dues for this year and four landowners who have paid part of their dues. I am now in the process of sending the second and final invoice indicating that if the dues are not paid by the end of August, liens will be filed.
          Regarding past due monies, there are four major problem landowners who owe for four years, and six more that owe for three years. I would look at these ten owners as persons who will probably continue in this mode. The next step would be to search county records to determine if there are any mortgages against the lots to determine if further collection against the property would be feasible.
          The information to complete the 2010 fiscal year tax returns for the Association has been finalized and submitted to the accountants for preparation of the state and federal returns.
          If any landowner needs additional copies of the current landowners list, please let me know as there are a number of copies available.
         MOTION WAS MADE by Julie Cropper to approve the financial report as submitted. The motion was SECONDED by Jim Johnson, and the motion carried.

8. Comment and discussion by landowners:
       One landowner questioned when an audit would be performed on the accounting books. Monies have been set aside in this year's budget for an audit, and the budget will be performed after the busy season of invoicing and dues payments is finished.

9. Adjournment:
      Julie Cropper MADE A MOTION to adjourn the meeting which was seconded by Mac Thomson. The meeting was adjourned at 8:00 p.m.

Carol Clason, Recording Secretary

Minutes - DVLA Board Meeting 06/28/11

2011-06-28T19:00:00.007-06:00

Final Minutes of the DVLA Board Meeting of June 28, 2011

Monthly DVLA Board Meeting was held at the Fire House.   Nine landowners were in attendance.

Board Members attending: Mark Ahrenholtz, Bill King, Jim Johnson, Mac Thomson
                 Absent: Julie Cropper
Mark Ahrenholtz called the meeting to order at 7:00 p.m.

1. Approval of the agenda:
     MOTION made by Mac Thomson and SECONDED by Jim Johnson that the agenda be approved. Motion carried.

2. Review and approval of the minutes of the May 31, 2011, monthly DVLA Board meeting   - MOTION was made by Mac Thomson to approve the May 31, 2011, monthly DVLA Board meeting minutes. SECONDED by Jim Johnson, and the motion carried.

3. Review of Section 7 of the Bylaws
     Copies of Section 7 of the Bylaws were distributed to be read prior to next month. This section will be reviewed during next month's DVLA monthly board meeting.

4. Old Business:
     a. Update on Committee Formations
          During the work meeting of June 14, 2011, the following committees and their heads were formed:
FINANCE - Mark Ahrenholtz (covers budget, audit, secretarial, records, insurance policies); PROPERTIES - Julie Cropper (covers fire station, community center, park, entrances); PUBLIC SAFETY - Mac Thomson (covers county liaison, fire EMT, burn pile, roads and easement maintenance, code enforcement, weed abatement); SOCIAL - Jim Johnson (covers social activities, annual meeting, road cleanup, community cleanup); ARCHITECTURAL REVIEW - Bill King (covers plan review and approval, non-compliance to review process).

Mac Thomson reported that work has been done recently by the County on the road potholes, and that the county weed abatement personnel are to come to Dammeron Valley within the next few days to work on the weeds in the lower valley. One landowner in Pinion Hills V and VI has been asked to stop any type of excavation work until he has submitted plans to the corporation and the landowners' association for approval.

One of the landowners brought up the fact that there is a large crack down the center of Old Farms Road on the west side of the valley. This issue will fall under the Public Safety committee who will be the liaison with the county to forward such concerns.

5. New Business:
     a. Flooding
          There have been flooding problems in the valley that have affected landowners in the past. Information has been submitted to the County by several association committees, but little attention has been given this problem. No government entity has stepped up to claim responsibility for addressing the flooding in the valley. Last year Pete Kuhlmann, the county emergency services director, was given a complete set of information, but the valley has had much less damage reported to the county than other areas that are being addressed in a recent plan to provide flood management. Mark Ahrenholtz asked that this be an area of concern that is actively pursued with the county and "not be dropped in the future". Pete Kuhlmann has assured Mac Thomson that Dammeron Valley has been put on the "radar", and he will try to get a UDOT engineer Washington County Roads engineer together to review our previously provided information, assessment, and recommended solution, whether or not a grant is available to do the work.

6. Reports:

      a. Fire Department Report: Chief Craig Bennett
          The Dammeron Valley Fire Department personnel responded to five medical calls in the past month - 3 were at the Gunlock overflow from which two people jumped and one person fell in separate incidents. An arson fire in Veyo and several large fires out of the area were responded to by the Department. Monies will be received by the association for the use of our vehicles at the locations, and the personnel who participated will receive some payment.
          Recent repairs needed after the installation of a new engine in Brush II are completed, and the vehicle is operating well. Since this is one of the older vehicles in the Fire Department and parts are difficult to secure, it is probable that Brush II will be sold in the near future.
          The valley is in desperate need of fire fighters as three more members are moving out of the valley within the next month.

      b. President's Report - Mark Ahrenholtz
          The President, Mark Ahrenholtz, is moving to Denver within the next two weeks. The Board needs to appoint a new board member to serve out the term ending June 30, 2012. Mark made a recommendation that Bill Feeney be asked if he is interested since he had volunteered to be a candidate during last month's annual meeting. Jim Johnson MADE A MOTION that Bill Feeney be asked if he is interested in filling the vacant board seat to the end of June of 2012. Bill King SECONDED the motion, and the motion carried. Mac Thomson is to contact Bill Feeney.

      c. ARC Report - Bill King
          Upon the recommendation of Bill King, Jim Johnson MADE A MOTION that Gary Jensen be appointed the head of the Architectural Review (with Bill King as Board member representative).
The motion was SECONDED by Mac Thomson, and the motion carried.
          The following plans were approved during the previous month: a house on Canyon Trails, two homes in Pinion Hills, a remodel, and a shop on Juniper. Gary Jensen indicated he would like to post the architectural review activities on the Bulletin Board so that landowners will have a list of current approved construction in the valley.

      d. Reports from Trustees on their areas of responsibility
           Mark Ahrenholtz - A letter was read from Attorney John Morris of McKay, Burton, and Thurman which gave an estimate of $2,500 to $6,000 for a consultation regarding the existence of a rehabilitation residence in the valley. Several of the board members indicated they felt the landowners deserved some action on this issue and that they would like a document in place upon which they could base their decision.   Attorney Robert Mitchell, who resides in the Valley, stated that $3,000 to $3,500 would be an appropriate estimate for the consultation. Bill King MADE A MOTION that $3,500 be available for this purpose. Jim Johnson SECONDED the motion, and the motion carried.
          Mark suggested that we approach Chief Talbot about using one-half of the cabinet in the training room for literature storage for the landowners.
          Mac Thomson - Volunteers are needed to man the burn pile this Saturday, July 2, 2011.   No fireworks or open burning are allowed in the valley at this time, and the burn pile will be getting bigger.
The Central facility is always an alternative to the burn pile, with a chipper there to grind up branches. Per Mark Ahrenholtz, a good project would be to haul some of the mulch from Central to Dammeron to spread on the paths for the ATV's to prevent dust. Per Mac, a section within the burn pile area could be set aside for materials to be used in chipping. The chipping could be done here in Dammeron, and the mulch would only need to be transported a short distance.
          The community center will be painted within the next few days.

     e. Financial/Secretarial Report - Carol Clason
          The 6/28/2011 budget versus year-to-date expenses shows that we spent $20,393 under budget this year. We did spend $150,887 (versus $121,701 budgeted), but this included use of the donated monies, the 20,000 state grant, and the $24,169 carry-over from last year for use in purchase of the fire trucks.   Presently, there is $198,000 cash on hand ($121,000 which is budgeted for the 2011-2012 fiscal year). Next month the Board will make a determination regarding delinquent dues, so figures will be provided as to dues still owing for the current year.
          MOTION WAS MADE by Mac Thomson to approve the financial report as submitted. The motion was SECONDED by Bill King, and the motion carried.

7. Comment and discussion by landowners:   None given.

8. Adjournment:
      President Mark Ahrenholtz adjourned the meeting at 8:10 p.m.

Carol Clason, Recording Secretary

Minutes - DVLA Board Meeting 05/31/11

2011-05-31T19:00:00.007-06:00

Final Minutes of the DVLA Board Meeting of May 31, 2011

Monthly DVLA Board Meeting was held at the Fire House.   Ten landowners were in attendance.

Board Members attending: Mark Ahrenholtz, Bill King, Julie Cropper
                 Absent: Jim Johnson, Mac Thomson
Mark Ahrenholtz called the meeting to order at 7:00 p.m.

1. Approval of the agenda:
     MOTION made by Bill King and SECONDED by Julie Cropper that the agenda be approved. Motion carried.

2. Review and approval of the minutes of the April 26, 2011, monthly DVLA Board meeting and the May 14, 2011, annual meeting minutes.
     MOTION was made by Mark Ahrenholtz to approve the April 26, 2011, monthly DVLA Board meeting minutes. SECONDED by Bill King, and the motion carried. MOTION was made by Mark Ahrenholtz that the draft minutes of the May 14, 2011, annual meeting minutes be approved as complete. SECONDED by Bill King, and the motion carried. (The annual meeting minutes will be approved by the association membership in final at the 2012 annual meeting in May, 2012.)

3. Presentation of the Dammeron Valley Community General Plan Review by the Washington County Department of Planning and Zoning

John Willie from the Washington County Department of Planning and Zoning indicated that the Dammeron Valley Community General Plan has been completed, with input from the survey that was circulated during his visit last summer. This portion of the Washington County General Plan is to be reviewed by the County Commission within the next few months for inclusion into the General Plan. The General Plan is not approved as an ordinance , but is merely a guide for what is going on in the area and what may happen in the future. He reviewed several county maps that showed lots, state, utility, and federal lands. In addition to the copies of the Dammeron Valley plan that was passed out, he indicated that the plan could be reviewed @ www.washco.utah.gov. Click on "Department", drop down to "Planning" and go to "community plans". Upon review of the Dammeron Valley section, if any landowner disagrees with what is stated, please contact the personnel at the planning and zoning department and indicate what they feel should be changed. There are still several months during which additional input may be added.

4. Old Business:
     a. Update of Wild Herb commercial enterprise status
Copies of the CCR's, By-law, and Architectural Guidelines are to be delivered by Jan Yergensen to the director of the property who had indicated she has never received them. No attorney has been consulted by the Board, as yet, due to the changing of Board members during the past month. The first plan of action is to secure legal consultation before any other action is considered.

5. New Business:

     a. Presentation of appreciation certificates to Lance Cornwall, Von Mason, and Bill King
           Restaurant gift certificates have been given to Lance Cornwall, Von Mason, and Bill King for their past two years' service on the Board.

     b. Election of Officers
          Bill King MADE A MOTION that Mark Ahrenholtz serve as President for the new term. Julie Cropper SECONDED the motion, and the motion carried.
          Mark Ahrenholtz MADE A MOTION that Julie Cropper serve as Vice President during the next term. Bill King SECONDED the motion, and the motion carried.

     c. Formation of Committees
          Mark Ahrenholtz suggested that five committees be formed, each committee to be headed by one of the Board members. The committees named were 1) Finance - to help formulate the budget, to be in charge of an annual audit; 2) Properties - to oversee the fire station, park, community center, and the entrances; 3) Public Safety - to liaison with the Fire Department, working with the fire department budget, to take care of the burn pile, to address road and easement maintenance and drainage problems;   4) Social Committee - event planners and coordinators of the annual meeting; and 5)Architectural Committee - review and enforcement in the proper way to get properties back into compliance.
          A suggestion was made from the floor that the processes and forms created by the previous "concerns committee" headed by Sally Musemeche be examined for possible continued use by this committee.
          Mark Ahrenholtz MADE A MOTION that committees be developed and that a work meeting be held prior to next month's monthly DVLA meeting (upon the suggestion of Bill King) to address the issue. SECONDED by Julie Cropper, and the motion carried.

     d. Review of Articles of Incorporation and By-Laws
          A suggestion was made by Mark Ahrenholtz that at each monthly DVLA Board meeting, a few minutes be used to read and discuss a section of the by-laws.

6. Reports:
      a. President's Message:
          President Mark Ahrenholtz indicated he would like to see more involvement as the committees are developed. We all need to work together to solve some of the problems with which landowners have been concerned.

      b. Fire Department Report: Mark Ahrenholtz
          Since the annual meeting, the department has responded to three medical calls. Brush Truck II is having its water pump modified presently.

      c. ARC Report - None given

      d. Reports from Trustees on their areas of responsibility
Per Bill King, the water company has continued to improve and add to the capabilities of water delivery to the Valley.

      e. Financial/Secretarial Report - Carol Clason
          The bottom-line figures on the Budget v YTD expense sheet indicate that the Association has approximately $13,000 per month in expenses during the present fiscal year. We have $26,600 left in the budget for the remaining month, so we should end up overall in very good shape at the end of this fiscal year. (In response to a question raised after the meeting, monies have not been taken from the reserve because the $144,500 in expenses that are listed include $25,050 plus $24,169 monies that did not come from budgeted monies, but from the previous year's carry-over for purchase of the fire trucks ($24,169) and the $20,050 grant and donations to the fire department.)
          The balance sheet shows that $30,000 was moved into the Fire House bank account to pay the next six months' mortgage payments. Also, the operating account of $33,400 already includes approximately $13,000 in dues payments for the next fiscal year that were not even due until June. Many thanks to the landowners who are so prompt on their payments.
          Left over from the annual meeting are the pamphlets from the water company on maintaining quality water, which include comments on back -flow requirements for our properties. They are here to take and can be secured from the water company by any landowner.

          Mark Ahrenholtz gave an update on the plans to stop the erosion on the east side of the fire station where the ground slopes down to the park grass. The dirt is eroding and is drawing the side walk away and is chipping the asphalt. Permanent concrete curb barriers will be placed between the park grass and the sidewalk along the east side. We are in the process of securing a revised bid for the work., and will begin to install the concrete curbing, restore the dirt, and cover the dirt with fabric and rocks to stop the erosion.

7. Comment and discussion by landowners:
          One landowner suggested that the Board members look at placing the reworked asphalt that Mack Sorensen has been supplying at the mail boxes since the road base has not provided a solid foundation. A question was raised as what could be done with vacant properties that have extensive weed problems. It is felt that the County could be contacted about these properties. A request was made that the Board consider installing hand rails on the stairs of the fire station to aid those using the facility. Also, a suggestion was made that the landowners work hard at clearing their weeds as there is a possibility of a bad fire season this summer.

8. Adjournment:
      MOTION made by Julie Cropper at 8:30 p.m. to adjourn the meeting. SECONDED by Bill King, and the motion carried.


Carol Clason, Recording Secretary

Minutes - DVLA Annual Meeting 05/14/11

2011-05-14T08:00:00.008-06:00

PLEASE NOTE: THESE DRAFT MINUTES ARE NOT DUE FOR APPROVAL BY THE MEMBERSHIP UNTIL THE 2012 ANNUAL MEETING TO BE HELD IN MAY, 2012.

Draft: Annual Meeting Minutes - May 14, 2011

NOTE: Votes of Annual Meeting
1.    New Board members elected: Julie Cropper, Mac Thomson
2.    Dues amount approved for upcoming year - $300 (with $15.00 per month late fee on delinquent dues)

Board Members Attending: Lance Cornwall, Mark Ahrenholtz, Bill King, Jim Johnson, Von Mason,

Landowners: A quorum of 204 was required to conduct the meeting.

WELCOME, PRAYER, FLAG CEREMONY:

The meeting was called to order by President Lance Cornwall at 8:00am. The pledge of allegiance was led by Troop 1799, and the prayer was offered by Ryan Anderson.

APPROVE AGENDA/2010 ANNUAL MEETING MINUTES:

Mark Ahrenholtz MADE A MOTION that the agenda be approved; SECONDED by Jim Johnson, and the motion carried.

The minutes of last year's annual meeting of May 15, 2010, stated that the amended by-laws and architectural guidelines did not pass because they were not approved by a quorum. For clarification, Lance Cornwall stated that at a monthly DVLA meeting shortly after the annual meeting, the architectural guidelines were approved, as amended, since they had been approved by a majority of the landowners at the annual meeting. As a matter of past precedence, the guidelines had always been approved by the majority of the landowners, and not a quorum. The by-laws were approved by seventy percent of the voters at the annual meeting. All prior by-laws had been approved by a majority of a quorum. At last year's annual meeting, the by-laws were approved by over seventy percent of a quorum, so those by-laws are on the same status as all previous by-laws. Bill King MADE A MOTION that the minutes from the previous annual meeting be approved. Jim Johnson SECONDED the motion, and the motion carried.

PRESIDENT'S MESSAGE, Lance Cornwall:

President Lance Cornwall thanked everyone present for coming to the meeting. He expressed his appreciation for the work completed by the Board members, Chief Talbot, and his crew for the previous year. The improved ISO rating given the Valley during the past year was an indication of all the efforts of many people in the community. Mac Thomson was thanked for overseeing the burn pile for the entire past year. The entranceways were cleaned up due to the efforts of Mark Ahrenholtz and a crew he assembled to do the work. The recycling program is starting to pay off - approximately $2,000 was received from the County which was used for spreading road base at the mail boxes. 204 approval votes were needed to pass the amended by-laws as presented in the recent mail-out to the landowners. 185 votes were submitted and 161of the votes approved the by-laws, with 24 against.

SECRETARY/TREASURERS REPORT, Carol Clason:

Last year the big money issue was the refinancing of the Fire House, which resulted very favorably for the Association. This year the largest purchases had to do with the buying of the Ford F450 command truck ($12,000), and the International Navistar brush truck ($20,000).      New these trucks would have cost approximately $70,000 for the smaller truck and $$190,000 for the International truck. They were paid for by the $24,160 set aside in previous years, plus $5,840 set aside this last fiscal year in the budget specifically for the purchase of trucks. The additional $2,000 needed came from the contingency reserve fund to make up the total purchase prices of $32,000. Two weeks after the purchase of the trucks, the State gave the Valley a $20,000 grant to help with the cost. This money was used to paint and perform any maintenance needed on the vehicles - and to thoroughly equip them. It appears that the Bureau of Land Management and the State of Utah very much helped the Valley landowners financially - the Bureau of Land Management in giving us a rock-bottom price on the trucks, and the State for supplying grant monies toward the purchases. So we, as landowners, need to know we are getting help from other sources in the funding of the Fire Department expenses.

     This spring the County presented the Dammeron Valley Landowners' Association with a check for $1,981.06 - $174.55 for the year 2009 plus $1,806.51 for 2010. This money was earned from the recycling program we entered into with Washington County. The Board approached landowners regarding how they wished the money to be spent, and the majority of those responding wanted improved surfacing of the area around the mailboxes. 2 1/2 dump truck loads of road base were spread on this area plus a load of purple jasper, trying to improve the surface.

     Regarding delinquent dues, 31 lots have partial or full dues unpaid - 4 landowners have dues owing for three years' past. Liens are filed on all these properties and have been useful in collecting dues that are owed. Recently, a landowner sold his lot that had three years' owing and paid approximately $1300 in delinquent dues and fees.

     Regarding the secretarial part of the report, I wanted to emphasize that when voting by mail, please follow the instructions that are given in submitting your ballot. We have had to exempt several ballots from the final count because we were unable to identify from the outside envelop who had submitted the ballot. We need to mark off who has voted so that more than one ballot is not counted per dues-paying lot. That information is not matched with how the landowner votes as the ballot should be inside a second blank envelop.

     We are trying to keep an updated listing of all mailing addresses for landowners. For the annual meeting mail-out, we start with the county's property list of landowners' mailing addresses. If you submitted a change of address previously, and it has been changed afterwards, it is not because we are ignoring your requests. The County insists they have the most up-to-date listing which comes from the property tax mailings. We do have to honor your request on what to use for your mailing address, and the best time to submit that would be in March so that it would override any address the county may have.

     The landowners were asked, if they hear negative comments or muttering about the operation of the Landowners Association, to speak up and remind people of all the positive things that are happening due to the hard work of many in the Valley and give a thanks to all of those landowners and board members who are helping.

Lance Cornwall also thanked Carol Clason for all her help, Jan Yergensen and her crew for taking care of the refreshments for the meeting, and all the people helping at the registration tables.

FIRE CHIEF'S REPORT, Kyle Talbot:

Chief Talbot began by thanking the landowners for all they provide to the Fire Department, Carol Clason for her help, the Board for all the time they expend in carrying out their duties, and the fire fighters and medical personnel for all they provide. This past year, the fire department personnel responded to 59 medical calls. In addition, the medical personnel does provide transportation to and from medical facilities for patients and/or their families. There were two fire calls during the year, and no personnel injuries to the fire department volunteers. Chief Bennett introduced the fire department personnel and their certifications: Chief Talbot, chief fire fighter and EMT; Maciej Szczerbiak, fire fighter and EMT; Jim Petersen, fire fighter and engineer; Jay Workman, fire fighter, engineer, and EMT; Chris Volksen, fire fighter and brush engineer; Mark Ahrenholtz, fire fighter; Scott Ballif, fire fighter; J. R. Baird, firefighter; Kevin Dye, firefighter and engineer; Lance Cornwall, fire fighter and brush engineer; Kathy Szczerbiak, EMT; Kathy Mason, fire fighter and EMT; Don Collier, fire fighter; Clint Talbot, fire fighter; and Russ Eardley, fire fighter.

The Fire Department is in desperate need of volunteers for all types of jobs such as traffic controllers, flood control, etc., not just fire fighters. If interested, please come to a meeting the first Thursday of the month at 6:30 p.m. or the fourth Saturday morning of the month to become familiar with the program. Captain Szczerbiak gave an overview of the Department's past and future training programs. Chief Talbot expressed appreciation for the compressor supplied by the County for use by Dammeron Valley so that all tanks do not have to be carried to St. George to be refilled. Six of the Dammeron Valley Fire Department trucks - the engine, the rescue, the command, and the brush 1, 2, and 3, were displayed to the landowners.

Regarding the fire house, it is starting to show its age and is presently too small to house the number of vehicles used by the Fire Department. Some electrical work has been done on the fire house, and the asphalt is deteriorating rapidly. This coming year's budget allows monies to have the asphalt resurfaced. Some equipment purchased during the past year includes the extrication equipment and hand-held radios.

The burn pile will continue throughout the coming year, being organized by Mac Thomson. The ISO rating for Dammeron Valley improved from a "5" rating to a "4", and documentation is available to present to your insurance company to reduce your homeowner's insurance cost. This paperwork can be secured from Mark Ahrenholtz and can be e-mailed to those interested. The water company's rating makes up about forty percent of this overall rating, and their personnel are doing a great job of providing service to the Valley.

Washington County applied for a grant to improve the communications system through which the fire department personnel receive their calls. $900,000 was secured for this system and will greatly improve the communication from the message center to the Fire Department. Our share of this grant money is $3,000. This will help with the system, but one hand-held radio or one truck radio costs $2,600 each. Our Department needs 18 hand-held radios and 7 truck radios.

The wildland fire season is predicted by the experts to be comparable to that of 2005and 2006, which is the worst we have seen. The certifications of personnel and the trucks are complete and in place to meet the fire season. Craig Bennett can be contacted by any landowner interested in obtaining a fire inspection on their property.   No fire works are allowed in unincorporated areas of Washington County, which includes Dammeron Valley. The Fire Department will continue to help surrounding areas just as those departments cooperate with Dammeron Valley.

Status of quorum at this point: 191 votes counted out of the 204 needed.

PROPOSED 2011/2012 BUDGET:

In response to questions by one landowner, the $2,000 set aside for fire hydrant repair was not included in the 2011-12 budget as the money had not been used in the past several years, and those monies have carried forward during that time. The cost of a treasurer's bond covering enough liability was exorbitant. When the premium cost reached $1,000 annually, money was set aside instead for an outside audit in an attempt to accomplish the same purpose of tracking the association's monies. There were no further comments or questions regarding the proposed 2011-2012 budget.

TRUSTEE NOMINATIONS CANDIDATE STATEMENTS:

The candidates for Board Member - Julie Cropper, Mac Thomson, Bill King, and William Feeney - were given several minutes to provide a short biography to the landowners listing their reasons for running as a candidate for the Board. (Since William Feeney was absent, Mac Thomson provided information on him.)

REPORTS:

WATER COMPANY/DEVELOPER, Nikki Richards:

Nikki Richards thanked the Fire Department personnel and Karen Sharkey for all they do in the community. As far as development in the Valley, very little is happening. It is expected that it will be approximately five more years before any further development will occur. Lisa was introduced as the newest member of the Water Department office personnel who will be dealing with landowner contacts. Bill King has been instrumental in installing a SCADA system for the Valley that allows control of the water tanks from any location. There is a million gallons of water storage in the Valley, which is double what is required. 250,000 gallons is reserved, and never touched, just for fire. A water transmission line was completed this week to provide additional water from the east side of the Valley to the west, where there was less storage available. The developer is attempting to keep water rates at their current level, and a recent survey indicated that the rates charged in Dammeron Valley are in the medium range. Every home in the Valley is required by the Health Department to have back flows on their faucets. A pamphlet addressing this issue is being provided during the meeting for the landowners.

ARCHITECTURAL REVIEW, Lance Cornwall:

Lance Cornwall indicated that the Architectural Committee had reviewed and approved 2 new homes, 1 garage, 4 horse shelters, 3 fences, 1 addition, 1 re-roof, and a pergola during the 2010-2011 year.

FIRE SAFETY COMMITTEE/DAMMERON VALLEY RISK PLAN, Dr. Wayne Staab Mac Thomson:
Per Mac Thomson, the burn pile has received 106 loads so far this year. It was to be open next weekend, but due to the scheduled fire department training that day, it will be closed. Each person driving into the burn pile signs a sheet listing their property information and testifying that they are aware of what is allowed on the pile. If you, as a landowner, have not received a copy of the Dammeron Valley video on fire safety, there are several available from Mac Thomson. The State does have funding to aid landowners in clearing their properties if they are unable to do it or have it done. Contact Ned Cordery of the Valley if you are interested in using a wood chipper at your property.

In 2004 Dammeron Valley volunteers put together the Community Fire Planning Program which is used by the State for fire management in our area. Per Dr. Wayne Staab, Dammeron Valley landowners were asked to review and upgrade the plan late in 2010. A council of fifteen individuals, all of whom had expressed an interest in participating, was organized. A concern was expressed by the Council that while fire was the greatest risk event in Dammeron Valley, the program should be expanded to cover all kinds of potential disasters: fire, flooding, other catastrophes, and an evacuation/traffic control plan. Collectively, the plan was called the Dammeron Valley Citizen Wildland-Urban Interface Plan. The goal of this plan was to provide a Wildland-Urban Risk Assessment and Implementation Plan for Dammeron Valley. Because fire danger is the greatest risk, managing fire constitutes the greatest portion of the plan. However, a complete plan must include, by necessity, other potential risk management, and this was covered as well. A complete plan was provided to the State, including a number of appendixes relating to the risks. The State was interested only in the fire portion and eliminated everything else in the plan, including the evacuation procedure. Additionally, they modified the report by adding and subtracting actions specifically related to fire that the Council had not discussed and with which they would not agree. A revised copy, with recommended changes will be resubmitted to the State.

DISCUSSION COMMENTS FROM THE FLOOR:

Regarding speeding in the Valley, installing speed bumps might not be feasible due to difficulties in snow removal and trailer hauling. Regarding the property with the rehabilitation center, money has been set aside for an initial consultation with an attorney to determine if it is feasible to pursue any action against the property.

BALLOT RESULTS
Mark Ahrenholtz announced the ballot results. The number of dues-paying lots is 406, making the quorum 204. 205 votes were cast which passed the budget with 181 votes in favor and 18 against. The new board members are Mac Thomson with 171 votes, Julie Cropper with 157 votes, and Bill King with 123 votes. William Feeney received 98 votes. The dues amount was approved for $300.00 with a $15.00 per month late fee on delinquent dues. (A second count after the ballot results were announced resulted in 211 ballots submitted.)

A MOTION was made by Mark Ahrenholtz to adjourn the meeting. It was SECONDED by Jim Johnson, and the motion carried. The meeting was adjourned at 10:30 a.m.

Carol Clason, Recording Secretary

Minutes - DVLA Board Meeting 04/26/11

2011-04-26T19:00:00.004-06:00

Final Minutes of the DVLA Board Meeting of April 26, 2011

Monthly DVLA Board Meeting was held at the Fire House.   Six landowners were in attendance.

Board Members attending: Lance Cornwall, Mark Ahrenholtz, Bill King, Von Mason
                 Absent: Jim Johnson
President Lance Cornwall called the meeting to order at 7:00 p.m.

1. Approval of the agenda:
     MOTION made by Mark Ahrenholz and SECONDED by Bill King that the agenda be approved. Motion carried.

2. Review and approval of the minutes of the March 29, 2011, monthly DVLA Board meeting
     MOTION was made by Mark Ahrenholtz to approve the March 29, 2011, monthly DVLA Board meeting minutes. SECONDED by Bill King, and the motion carried.

3. Old Business:
     a. Update of Wild Herb commercial enterprise status
     There has been no response from the owner of this property to the formal request for information. Bill King MADE A MOTION that the Board contact the three attorneys (on the list of attorneys submitted by Attorney Mitchell) who have experience in home owner association laws.   $500 will be allotted for an initial consultation to determine what action, if any, should be taken in the future so that this information would be available for the annual meeting. Mark Ahrenholtz SECONDED the motion, and the motion carried. Lance Cornwall volunteered to contact those attorneys.

     b. Use of monies from the Washington County recycling program
     One and one/half dump truck loads of road base were spread at the mail box site. Per Mac Thomson, one more truckload of road base spread on the east side of the boxes would do a better job of surfacing. The south side is now very good, and the north and west are thick. One more truck load will be ordered to finish the area. Lance Cornwall is to research what it would cost to asphalt the area in the future.
     Per Bill King, a suggestion has been proposed that the mail boxes be formatted in a straight line so that a smaller cover over the boxes can be constructed to allow drainage off the back side. Also, the recycling bins could be placed on the existing concrete, and the mail boxes could be located where the bins are now. Any other ideas or suggestions from the landowners would be appreciated.

4. New Business: None Proposed

5. Reports:
      a. President's Message: Please attend the annual meeting next month.

      b. Fire Department Report:
     Per Lance Cornwall, there were no fires this past month, but there were several medical calls. Some fire department personnel have fire training this coming weekend.

      c. ARC Report - Lance Cornwall:
     Plans for construction of a residence was approved for Lot 7, High Grounds.

      d. Reports from Trustees on their areas of responsibility
          i. Mark Ahrenholtz:   Mac Thomson, Robert Mitchell, Don Quayle, Tim Eicher, Jay Workman, Frank Callagee, Lance Cornwall, Nick Ballif, Cody Lofthouse, Brenna Lofthouse, Tony Morentin, Wayne Staab, Mark and Kim Ahrenholtz did a tremendous job in cleaning the entranceways. Several persons have volunteered to keep the weeds down by spraying, and the person doing the lawn maintenance is to be contacted about maintaining the entrance areas.

      e. Financial/Secretarial Report
     The budget versus year-to-date sheet looks a little different than those of the past several months. The grant monies and monies spent by the DVLA itself on the two used vehicles that were recently purchased have been listed differently to more accurately display the figures. The previous year's monies carried over, the state grant monies received, and the current year's budget amounts for the trucks had to be listed without upsetting this year's bottom-line budgeted figures. The DVLA actually paid out $32,000 when the vehicles were purchased. On line 8, the $24,169 budgeted from the previous year is listed as "carry over". For the year 2010-11, we allowed $5,834 more to provide $30,000 for the trucks. When purchased, $2,000 was taken from the contingency fund to provide the total cost of $32,000. When the grant money of $20,000 was received from the State, that money was needed to outfit and paint the trucks. Since Chief Talbot still had $23,500 in his account (because the $20,000 grant money was deposited there), but the budget sheet was only showing $3,500, I have now listed that $20,000 as a grant on line 3 to more accurately list the monies.

     Mark Ahrenholtz MADE A MOTION that the financial reports be approved. Bill King SECONDED the motion, and the motion carried.

6. Comment and discussion by landowners:
     In response to a question from the floor, Lance Cornwall indicated that four or five months ago Brooks Pace approached the Board about a new pipeline being constructed that will bring water from the springs to the west side of the valley. Per Bill King, one of the purposes of this pipeline is to get better water flow so that the Pinion Hills tank will fill faster. It will also provide water for future development in the area.
     An open meeting was set for Tuesday, May 3, 2011, at 8:00 p.m. to count the ballots for the proposed by-law amendments. The quorum number will be determined at that meeting as well. Those in attendance will review the By-Laws and Articles of Incorporation to ensure the correct number is defined.
     The list of duties for the participants at the annual meeting was reviewed to assure that everyone was prepared and all assignments were made.
     A question was raised as to the status of the scout projects for the park - the cooking grills and the water fountain. The scouts need to raise the monies for their projects and will need to solicit donations from the landowners at this time.
     Per complaints by numerous landowners, the construction materials and trailer at the west and north of the mail boxes are an eyesore at their present location. They are being used for the construction of the new pipelines. Although there are other properties in the valley that have similar equipment stored on the lots, none are as visible to the public as those by the mail boxes. Lance Cornwall indicated he would approach Brooks Pace to see if the trailer and materials could be moved to a more appropriate location.

7. Adjournment:
      MOTION made by Mark Ahrenholtz at 7:45 p.m. to adjourn the meeting. SECONDED by Bill King, and the motion carried.


Carol Clason, Recording Secretary

Minutes - DVLA Board Meeting 03/29/11

2011-03-29T19:00:00.002-06:00

Final Minutes of the DVLA Board Meeting of March 29, 2011

Monthly DVLA Board Meeting was held at the Fire House.   Twenty-three landowners were in attendance.

Board Members attending: Lance Cornwall, Mark Ahrenholtz, Bill King, Jim Johnson                 Absent: Von Mason
President Lance Cornwall called the meeting to order at 7:00 p.m.

1. Approval of the agenda:
     MOTION made and SECONDED that the agenda be approved after an item was added by Mark Ahrenholtz under 3c - Update on proposed cell tower in Dammeron Valley. Motion carried. Mark Ahrenholtz also announced that a meeting which will address how to best use a first aid kit is being held tomorrow evening in Veyo.

2. Review and approval of the minutes of the February 22, 2011, monthly DVLA Board meeting
     MOTION was made by Mark Ahrenholtz to approve the February 22, 2011, monthly DVLA Board meeting minutes. SECONDED, and the motion carried.

3. Old Business:
a. Finalization of proposed budget
     The proposed 2011-12 budget was approved by the Board at the February, 2011, meeting, and the finalized copy to be distributed in the annual meeting packet was accepted as prepared.

b. Update of Wild Herb commercial enterprise status
     Attorney Robert Mitchell sent a letter to the owner of the property indicating that they need to apply to the Dammeron Valley Landowners' Association for permission to operate a business in the valley. Also 15 to 16 items were identified that needed to be addressed, and a request was made that they respond within ten days. To date there has been no response to this letter. The owner contacted some landowners in the valley asking to meet which resulted in a meeting among Mark Ahrenholtz, Brooks Pace, a landowner from the Homesteads, and the owner. Since some of the information she presented in the meeting did not seem to agree with information available from other sources, the owner was asked if she would meet with the Board, Attorney Mitchell, and her attorney (but only after the Board received a response to the original letter that was sent to her). She indicated that the property in question was going to be her second home, but in the meantime she was planning on housing veterans returning from the war. When asked the ages of these veterans, she indicated anywhere from 20 to 60 years. There has been no other response from her.
     In response to a question from the floor as to whether such a meeting with the Board, the attorneys, and the owner would violate the open meeting laws of the CCRs, Mark Ahrenholtz responded that the hope would be that following the meeting that the landowner would attend a Board meeting to present her position to the landowners. Another landowner indicated that the website for this facility is advertising that they are presently treating patients, and this seems to conflict with what the owner is telling the Board. A third landowner addressed the amount of increase in traffic to the property, and an additional comment was made concerning the number of beds moved into the home a week ago.
     Mark Ahrenholtz indicated that if someone had the available time, it would help to know how many other properties are owned by this entity or the owners, how they are titled, what type of relationship they have had in other communities. This is a commercial entity in a residential area that has not gained permission to operate from the Dammeron Valley Landowners Association. As such, until that happens, it is possible she is not allowed to operate here. Another landowner indicated he had met with someone from the County Commissioners office who indicated that it is not necessary for the owners of the property to secure a business license since the ADA does not consider the situation a business, but a residence. The County attorneys will not oppose the proposed use of this property since the ADA stands legally above everyone else. The County does not inspect these properties, and if state licensed, the state takes over all action. A request was made that some of the landowners in the immediate vicinity of the property be included in any meetings set up with the owner. Another suggestion was that a neighborhood block watch would be a good idea in the Valley.

c. Update on proposed cell tower in Dammeron Valley
     An agreement has been reached that the cell tower will be lower, consist of a single brown pole, and be moved 800 to 1,000 feet to the West to blend in to the existing power line.

4. New Business
     a. Designation of monies from the Washington County recycling program
          Suggestion offered from the floor for use of the recycling monies were 1) paving mail box area, 2)      spreading 20 yards of road base at the mail boxes, 3) legal fund, 4) baseball back stop, 5) sign frame for posting notices. Mark Ahrenholtz volunteered to secure pricing on the road base. Mac Thomson offered to smooth the area and spread the road base. Mark Ahrenholtz MADE A MOTION that if the pricing falls within the monies available, that the road base and rock be purchased . Also, if any monies are left, a new sign frame should be installed for the posting of the Board's notices. The motion was SECONDED by Jim Johnson, and the motion carried.
          A question was raised about the dumpster that has been set at Rte. 18 and Homestead Drive for a number of months. Mark Ahrenholtz indicated he would call Dixie Waste to remove it.

     b. Annual meeting list and selection of participants
          Julie M. Cropper volunteered to run for board trustee at the annual meeting. The annual meeting checklist will be addressed at a special meeting on Tuesday evening, April 5, 2011, at 8:00 p.m.

     c. Preparation of mail-out for the May 14, 2011, annual meeting
          Preparation of the mail-out of the annual meeting packet will also be discussed next Tuesday evening.

5. Reports:
      a. President's Message:
           Please be as neighborly as possible when dealing with issues in the Valley, and do not get into a problem with comments that are unacceptable.

      b. Fire Department Report given by Lance Cornwall:
           During the past month, there were five EMT calls, one fatality, and no fires. The F450 command truck is ready to go, and the brush truck is getting its final painting, stickers, radios, etc. and should be ready in about two weeks.
           The County has received a grant of $800,000. ($2,000,000 total county-wide) to get our repeater fixed and an upgrade of all pagers, radios, and relay systems.
            There were three bids received for the painting of the truck, and the final decision was made by Chief Talbot since he had been given a specific dollar amount under which to work.

      c. ARC Report - Lance Cornwall:
           Two fences were approved during the month, one on Lot 14, Old Farms Road, and the other on Lot 39 in the Meadows.

      d. Reports from Trustees on their areas of responsibility
           i. Lance Cornwall: None reported
          ii. Mark Ahrenholtz:   Regarding entrance cleanup, it appears the Water Department has completed its work on one entrance. An e-mail will be sent out encouraging as many people as possible to come on a Saturday (two to three weeks from now) to pull weeds, spread rocks, and smooth out the areas around the entrances.

      e. Financial/Secretarial Report given by Lance Cornwall:
          The only transaction out of the ordinary for the past month was the mail-out to the landowners costing $1,107 (stamps $480; printing $450; and label/envelops $115). The printing is not yet showing on the financials as it will be paid to Staples during the next month after the expense is incurred (when it is billed).
           In response to a landowner's question, Lance Cornwall indicated that it was not possible to
e-mail any of these packets to save money because there was a voting ballot involved. The ballots had to be tracked physically, and this could not be done via e-mail. Also, by voting on this issue early before the annual meeting we would have a better chance to achieve a majority vote and not have to attempt to secure a majority in the future.

6. Comment and discussion by landowners:
           Bill King indicated that the back-up generator for our water system will run for 24 hours on its back-up fuel. This would allow plenty of time to get additional fuel, if necessary, to run the generator.
           Mac Thomson indicated the burn pile was to open Saturday, and volunteers are always needed 8:00 a.m. to 10:00 a.m., 10:00 a.m. to noon.

7. Adjournment:

      MOTION made by Mark Ahrenholtz at 8:30 p.m. to adjourn the meeting. SECONDED, and the motion carried.


Carol Clason, Recording Secretary

Minutes - DVLA Board Meeting 02/22/11

2011-02-22T19:00:00.002-07:00

Draft Minutes of the DVLA Board Meeting of February 22, 2011

Monthly DVLA Board Meeting was held at the Fire House.   Seven landowners were in attendance.
Board Members attending: Lance Cornwall, Mark Ahrenholtz, Bill King, Von Mason
                 Absent: Jim Johnson

President Lance Cornwall called the meeting to order at 7:00 p.m.

1. Approval of the agenda:
     MOTION made by Mark Ahrenholtz and SECONDED by Bill King that the agenda be approved. Motion carried.

2. Review and approval of the minutes of the January 25, 2011, monthly DVLA Board meeting.
     MOTION was made by Mark Ahrenholtz to approve the January 25, 2011, monthly DVLA Board meeting minutes. SECONDED by Bill King, and the motion carried.

3. Presentation by Jenifer Windward, Recycling Coordinator for Washington County
     Presently there are 45 recycling sites in Washington County, 3 sites in Zion, 1 site in Kolob, and 6 sites in Cedar City. There are 2 sites (1 at Albertsons and 1 at Harmons) which collect cardboard. During 2009 - 1,723,295 pounds were collected and $39,282.40 was earned through the sale of commodities. In comparison in 2010 - 2,631,307 pounds were collected, and $72,550.77 was earned. Each city and town indicates how recycling monies are used, and Jenifer asked that the Board consider how they would like the use of the monies listed for Dammeron Valley. In 2009, based on population, Dammeron Valley received $174.55. In 2010 rebates were figured on the number of pounds collected, and in that year, Dammeron Valley earned $1,806.51. Jenifer presented the Board with a check for $1,981.06 which included payment for both years. She informed those present that the County can place a placard at the bin site stating, "When you recycle at this site, monies returned go to "˜such and such a project'". At the next monthly DVLA board meeting, the board members would like ideas from the landowners on how to use this money for the park. The amount of monies returned to Dammeron Valley indicates that residents here are active in participating in the program and contribute much more than the average shown by the County as a whole. Electronic recycling is available at the County land fill during open hours of operation. Washington County has two hazardous waste collection days during the year where residents can dispose of such items as aerosol cans, batteries, fuel, herbicides, paint, paint thinners, medical waster, tires, propane, oils, etc. Information on the specific day in April that it is to be held will be disseminated to residents through the e-mail list, the minutes, and the bulletin board. Jenifer is available to speak about the recycling program at church groups, chamber of commerce, rotary clubs, etc. She thanked the residents of Dammeron Valley for their participation and indicated that the landowners who call in when care is needed at the bins help County personnel take care of the site.

4. Old Business:
a. Update on the status of Bylaws and Architectural Guidelines proposed amendments
            A letter has been written by Mark Ahrenholtz to include with the mail-in ballot to vote on the proposed by-law amendments. This mailing will allow the landowners the opportunity to mail in their ballot any time before the annual meeting or to submit it at the annual meeting. A meeting was set for Tuesday, March 1, 2011, at 6:00 p.m. to finalize planning for the mail-out.

          The date for the annual meeting this summer was set at Saturday, May, 14, 2011. Mrs. Yergensen volunteered to handle the refreshments for the annual meeting.

          The amendments to the Architectural Guidelines were approved by the majority of the quorum present at the 2010 annual meeting. Bill King MADE A MOTION that the majority vote of the quorum present at the annual meeting be accepted in favor of adopting the current Architectural Guidelines as amended. The motion was SECONDED by Lance Cornwall, and the motion carried. (Out of votes submitted at the annual meeting concerning the Architectural Guidelines, 120 landowners voted in favor of the amended guidelines, and 74 were against.)

5. New Business
     a. Update on commercial facility at 812 Wild Herb Road
          At the last informal meeting held by landowners to discuss the rehabilitation center scheduled to be operated at 812 Wild Herb Road, it was decided that Attorney Mitchell would forward a letter to the owners of the property requesting a seven day deadline for a response. That letter has been sent, and no further action is in process awaiting a response.

     b. Budget Discussion in Preparation for Annual Meeting
          A proposed 2011-12 budget, including Chief Talbot's information, was projected on the wall for reference when addressing each budgeted item. The proposed figures were estimated using figures from this year on monies spent thus far. Mark Ahrenholtz indicated he would like to see $10,000 included in the budget that would be available for building and grounds maintenance due to ongoing deterioration due to use. This would include asphalt sealing, restriping, painting, landscaping, building maintenance, etc. The east and north sides especially need work; sidewalks are tilting due to dirt washing out from underneath. Exterior door frames need paint; outside wood needs staining. He also would like to see $1,000 set aside for purchase of folding chairs and tables for the community center.
          Regarding insurances, members of the Board and Chief Talbot requested that policies be examined to verify that all board members, the secretary/treasurer and the chief are covered from any liability resulting from carrying out their duties for the association.
          The bottom-line figures of the proposed 2011-12 budget resulted in the recommendation that the current dues' figure of $300 annually per landowner be maintained. Mark Ahrenholtz MADE A MOTION that annual dues be maintained at $300. Bill King SECONDED the motion, and the motion carried.

6. Reports:
      a. Fire Department Report by Chief Talbot
           Medical calls were answered at Gunlock, Diamond Valley, and Central during the month. There were no fires. One new fire fighter, Jeff Andrews, joined the department. Many thanks was given to Mark and Kim Ahrenholtz for organizing the kitchen and purchasing storage food for the department.
          The Chevrolet Blazer is a state-owned vehicle and will be returned to the state shortly. Brush II remains down while having a new engine installed. Brush III is torn down, being painted at this time. The new command vehicle is ready, just needs stocking. The new vehicles allow better communication with the command vehicle, and more medical equipment will be available in each vehicle. The new Brush III truck is going to be a backup structure engine, and emergency call/medical call vehicle. It will have extraction equipment on it. This community is first in mind when equipping these vehicles so extraction equipment, medical equipment and other emergency equipment will be available when needed.
          Recertification was just completed for the medical and fire team for CPR and AED. This Saturday the annual extraction training will be held. Junked vehicles are needed for this training as donated vehicles are becoming scarce.
          Friday evening at 7:00 p.m. was set for Lance Cornwall, Carol Clason, and Chief Talbot to meet at the Fire House and examine insurance policies and insurance needs for the association for the upcoming year.

      b. President's Message -
           President Lance Cornwall asked that landowners be as civil as possible when they do not agree with others, i.e. the possibility of the rehabilitation center on Wild Herb Road.

      c. ARC Report - Lance Cornwall
          There were no new projects submitted during the previous month, and two ongoing projects were finalized.

      d. Reports from Trustees on their areas of responsibility
           i. Lance Cornwall: There was nothing on the Washington County bulletin board that applied to the Dammeron Valley area in the past month. Regarding park maintenance, Lance Cornwall MADE A MOTION that the association use Envirocare again this year. Lance has spoken with Rick Profitt about the gophers and weed control. Bill King SECONDED the motion, and the motion carried.
          ii. Mark Ahrenholtz: There has not been a weekend yet when landowners can get together and it is dry enough to work on the entrances.

     e. Financial/Secretarial Report - Carol Clason
          A deadline was set several weeks ago for the submission of sheets for and against the construction of a cell tower at the electrical station area. Sheets have been left in the Dammeron Valley drop box since then, and the Board has indicated that they should still be forwarded to the attorney. There is nothing out of the ordinary in the financial statements for the past month. The only large expenditures have been on the repair and maintenance of the fire vehicles (mostly upgrading the two new trucks that were purchase in November.)
          Three landowners full paid their dues during the previous month. One of those landowners owed for three years and paid $1400 in dues, lien fees, and late fees when he sold his lot. He had two liens against the property from the association, and those liens were released last week. $7,510 is still owed for unpaid dues for 2010-11, and $1,230 in late fees has been collected for the past year.
          A MOTION WAS MADE by Bill King that the financial reports be accepted. The motion was SECONDED by Von Mason, and the motion carried.

     f. Fire Safety Report - None reported.

7. Comment and discussion by landowners:
          A landowner asked if the landowners' association objected to a real estate sign on their property that faces the highway. Several signs put up by their realtor had been removed. The members of the Board responded that there can be no signs at the entrances. Also, there are size restrictions for the signs, but there has been no action by the Board regarding any real estate signs in the area. If the signs are on the property of the landowner, they should not be removed by others.

8. Adjournment:

      MOTION made by Bill King at 8:40 pm to adjourn the meeting. SECONDED by Mark Ahrenholtz, and the motion carried.


Carol Clason, Recording Secretary

Minutes - DVLA Board Meeting 01/25/11

2011-01-25T19:00:00.003-07:00

Final Minutes of the DVLA Board Meeting of January 25, 2011

Monthly DVLA Board Meeting was held at the Fire House.   Ten landowners were in attendance.
Board Members attending: Lance Cornwall, Mark Ahrenholtz, Bill King
                 Absent: Von Mason, Jim Johnson

President Lance Cornwall called the meeting to order at 7:00 p.m.

1. Approval of the agenda:
     An addition to the draft agenda for this meeting was requested by Lance Cornwall. Robert Mitchell was added, under new business, to give an update on the proposed cell tower installation next to the power sub-station. MOTION made by Mark Ahrenholtz and SECONDED by Bill King that the agenda, as amended, be approved. Motion carried.

2. Review and approval of the minutes of the November 30, 2010, monthly DVLA Board meeting.
     MOTION was made by Mark Ahrenholtz to approve the November 30, 2010, monthly DVLA Board meeting minutes. SECONDED by Bill King, and the motion carried.

3. Old Business:
a. Update on the status of Bylaws and Architectural Guidelines proposed amendments
     A working meeting was held this evening to discuss the status of the proposed amendments to the Bylaws and Architectural Guidelines. The proposed amendments did pass by a majority of those present at the annual meeting, but not by a majority of the landowners. It has been a past practice that changes to the Bylaws have been passed by a majority of those present at the annual meeting.   It is possible that the vote at the last annual meeting could be binding based on this past practice. The amendments that were proposed at the May 15, 2010, annual meeting were the result of monthly working meetings where all landowners were requested to submit their input and become familiar with the process of creating a clean set of Bylaws and Architectural Guidelines. All input was considered and the majority of it was included in the proposed amendments.
     One landowner indicated that there should be a live presentation giving an overall statement of why the changes are being proposed so that it would be better understood by the landowners. A working meeting was set for 6:00 p.m. on Wednesday evening, February 9, 2011, to strategize what needs to be done to familiarize the landowners with the proposed changes and the reasons why they are being suggested. Then several "Question and Answer" meetings will be scheduled after February 9 to further inform landowners. Mark Ahrenholtz was volunteered to contact one or two landowners from each subdivision and invite them to the February 9, 2011, meeting so that they may be representatives for their particular area. These representatives could help contact other landowners offering information on the proposed amendments. Also, copies of the proposed amendments are to be sent to those members on the e-mail list.

b. E-mail status
      The e-mail list is now current, with no return e-mails. Members of the Association need to promote use of the e-mail list so that more landowners can become involved.

     c.   Renovation of the flooring in the Community Center
           There has been no feedback on costs from those interested in new flooring in the Community Center, so this item is placed on hold for now.

4. New Business
     a. Flooding Control and Prevention, Mark Ahrenholtz
          Pete Coleman, the County Emergency Services Director, was asked if Dammeron Valley landowners could be included in the recipients of federal funds applied for by Washington County following the December 19-23, 2010, flooding in the area. Monies are available only for damages caused by the flooding, and none was reported by any landowner in the valley. Also, the pre-disaster mitigation grant was not approved this year and is not available.
          Per Brooks Pace, engineering studies indicate that the flood waters need to be sent down the east side of the highway. The barrow pit needs to be slightly deepened, and a way needs to be created to allow the water to flow through the east entrances. Brooks Pace indicated he would pay for expenses involved in grading, reworking the entrances, and other expenses for this process. The State would need to provide $300 to $400,000.00 to allow passage under the highway, but Dammeron Valley would need authorization from the State to begin work . Mark Ahrenholtz proposed that the Association pursue State approval for this project so that we can begin addressing the flooding issues in the area. Mark Ahrenholtz and Mac Thomson will contact the Highway Department, Department of Transportation, to request authorization to begin the work.

     b. Budget Discussion in Preparation for Annual Meeting
          A budget worksheet was provided listing year-to-date expenses, proposed expenses for next year (2011-2012) per month and annually. Lance Cornwall is to contact Kyle Talbot requesting that he submit the Fire Department budget prior to next month's meeting so that it can be incorporated into the figures. The Board members are to review the worksheet and be prepared to finalize the proposed 2011-2012 budget on February 22, 2011.
          In response to a landowner's question, Bill King indicated he has taken measurements in anticipation of erecting a cover over the mailbox area which would have an area to post DVLA announcements. He assured that the cover would have enough overhang to remedy the problem of ice right in front of the boxes which makes it too slippery to reach them. He suggested that the project be a community effort with donations by the landowners to complete the project.
          In a discussion about asphalting the drives around the mailboxes, it was recognized that the recycled asphalt that has been placed there this year greatly helped the surfaces.
          Regarding the raising or lowering dues, the comment was made that when a reasonable cash reserve is reached, then consideration should be made as to changing the dues.

     c. Proposed Cell Tower Installation, Robert Mitchell
          The BLM has recently approved the erection of a 100-foot cell tower south on Highway 18 next to the power sub-station. Brooks Pace is in the process of appealing to the Department of the Interior to locate the tower in a less conspicuous place, such as on one of the ridges of the valley. He has offered to fund some of the cost of doing so. He is asking that landowners who agree that the location of the cell tower be changed, to sign a notice that can be attached to the appeal. The issues raised in the appeal are: 1) It is near the entrance to the Red Mountain Wilderness area which is not supposed to have any structure erected that does not blend with the natural surroundings. 2) It is close to neighbors, and some people are concerned with the health hazard question concerning cell towers. 3) It would be an eye sore to the entrance to Dammeron Valley and could affect property values as far as prospective landowners moving to the area.
          One member present mentioned that there is a new ordinance just passed by the County regarding cell towers that could affect the outcome of this appeal.
          Per Robert Mitchell, the height of the tower does not require that it be lit.

5. Reports:
      a. President's message - None presented.

      b. Fire Department Report by Chief Bennett

          There was one serious accident at the Veyo intersection requiring extraction and five medical emergencies during the past month.
          Regarding vehicles, the small Ford truck has been equipped, painted, and is in service. The large Brush truck is being painted next week and will be in service soon. The Brush II truck has had its engine repaired and will be back in operation shortly. Two new firefighters, Jeff and Doug, have joined the Fire Department personnel in the past month.

      c. ARC Report - Lance Cornwall
         A barn in the Meadows subdivision, Lot 7; a garage in Pinion Hills, Phase 1, Lot 12; a sewing room addition in Pinion Hills, Phase 1, Lot 19; and a horse shelter in Old Farms, Phase 2, lot 13, were approved during the past several months.

      d. Reports from Trustees on their areas of responsibility
           i. Lance Cornwall: The Washington County web page has listed the Iron Man competition as being scheduled for May 7, 2011. Last year Highway 18 was not closed down, but one-half the road was blocked off for the race.
          ii. Mark Ahrenholtz: Weather has prevented placing new rock at the entrances until it warms up. A volunteer day was suggested for help in removing the all the dirt that has washed into the north entrances.

     e. Financial/Secretarial Report - Carol Clason
          Carol Clason asked that the landowners think of her as an accountant. Some secretarial duties are included in her duties, but are carried out under the direction of the Board. She is not available to landowners as a secretary for their projects, committees, or to individuals. She is always willing to try and help to provide and find information needed by landowners, but the only statistics she has available are an updated landowners' listing, providing telephone numbers, addresses, and number of landowners within the Dammeron Valley Landowners' Association jurisdiction. That listing is updated before the annual meeting in May each year.
          Regarding past dues owing, we have had three lots full paid for 2010-11 since our last meeting. We had six persons who were on installment agreements full pay the rest of their dues. One lot was voluntarily paid for the year 2009-2010, and there are two sales pending that will full pay 3 years for one owner and two years for another. Two liens were released this month, but two were not released due to the fact that a considerable amount was still owed for late fees.
          Our two used trucks were purchased at the end of November, 2010, and within several weeks, the State of Utah had reimbursed the Association for $20,000.00 of the purchase as a grant.
          There is nothing else out of the ordinary in the financial area for the past few months. A proposed 2011-12 budget sheet is available for planning this evening with the intent to have the proposed budget completed by the March, 2011, DVLA Board meeting.

          Mark Ahrenholtz proposed that a system be set up with the bank in which the landowners' accounts could automatically be debited for monthly installment payments if they chose to pay their dues in that manner. He is to research the subject further, and report on it during the next Board meeting.

f. Fire Safety Report - Dr. Wayne J. Staab
          In 2004 Dammeron Valley volunteers put together the Community Fire Planning Program which is used by the State for fire management in our area. Periodically the plan needs to be updated, and it has been scheduled to be updated this year. The current committee looked at expanding the program to a Community Risk Plan, which would entail more than fire planning. The areas being addressed are: 1) Fire, 2) Flooding, 3) Other Catastrophic Events, and 4) Evacuation Traffic Control Programs. Regarding the burn pile, State personnel would like Dammeron Valley landowners to set aside specific days as cleanup days where the wood chipper could be brought to the valley for use. Members of the current committee include Jay Workman, Crystal Phillips, Nikki Pace, Frank Callagee, Kyle Talbot, Brooks Pace, Mark Ahrenholtz, Frank Shearer, Gary Jensen, John and Joanne Riley, Leonard Rice, Ned Cordery, Mac Thomson, and Wayne Staab. Please tell your insurance agent that the ISO rating for Dammeron Valley has improved from a "5" to a "4" to determine if your homeowner's insurance premiums will decrease. There is a possibility for increased flooding as new homeowners move into the valley. Some ideas that the committee has addressed under the emergency plans are 1) a holding area for horses at Frank Callagee's place, 2) volunteers trained for emergency situations, and 3) emergency helicopter routes. The committee would like the plan completed by the end of March so that it is ready for the annual meeting in May.

6. Comment and discussion by landowners:
     Lance Cornwall announced that there will be a definite need for new Board members this year, as the terms of Von Mason, Bill King, and Lance Cornwall will be ending in May.

7. Adjournment:
      Bill King MADE A MOTION that the financial report be approved. It was SECONDED by Mark Ahrenholtz, and the motion carried.

      MOTION made by Lance Cornwall at 8:45 pm to adjourn the meeting. SECONDED by Bill King, and the motion carried.


Carol Clason
Recording Secretary

Minutes - DVLA Board Meeting 11/30/10

2010-11-30T19:00:00.001-07:00

Final Minutes of the DVLA Board Meeting of November 30, 2010

Monthly DVLA Board Meeting was held at the Fire House. Fourteen landowners were in attendance.
Board Members attending: Lance Cornwall, Mark Ahrenholtz, Jim Johnson
                 Absent: Von Mason, Bill King

President Lance Cornwall called the meeting to order at 7:00 p.m.

1. Approval of agenda:
          MOTION made by Mark Ahrenholtz and SECONDED by Jim Johnson that the agenda be approved. Motion carried.

2. Review and approval of the minutes of the October 26, 2010, monthly DVLA Board meeting.
     MOTION was made by Mark Ahrenholtz to approve the October 26, 2010, monthly DVLA board meeting minutes. SECONDED by Jim Johnson, and the motion carried.

3. Old Business:
     a. Update on the Eagle Scout project by Zach Ballif
          The project, as proposed, consists of two grills constructed in the ground with a concrete pad and walkway (to aid the disabled) to the canopy. Zach estimates the cost at approximately $5,000.00. Each grill will cost about $150.00. The two grills will be placed, one on the south side of the shelter next to the walkway, and the second, on the west side next to the volleyball court. Lance Cornwall volunteered to help with the concrete installation. Lance Cornwall requested that the diagram be refined to show the location of the grills, the walkway, and the concrete pad in relation to the volleyball court and the canopy (give dimensions). Mark Ahrenholtz MADE A MOTION that the plan be approved with the stipulation that Zach coordinate the plans with one of the Board members and at the next meeting mark locations with marking paint to secure a final approval . Lance Cornwall SECONDED the motion, and the motion carried.

     b. Update on the status of Bylaws and Architectural Guideline proposed amendments
          Barbara Hjelle and Lance Cornwall intend to meet with Attorney Ed Robbins sometime during the first two weeks of December to determine the status of his consideration of the Bylaws and Architectural Guidelines.
           One landowner indicated that she wanted not only to know the changes to the Bylaws and Architectural Guidelines, as submitted, but the reason the changes were being made. Mark Ahrenholtz reiterated the fact that each change could not be discussed at the annual meeting due to time constraints, but would need to be disseminated to the members prior to that time.

     c. E-mail status
           Per Mark Ahrenholtz, an e-mail account has been set up with Infowest which will be controlled by the Board and will be used for official DVLA business only. Karen will still have her e-mail listing dealing with social and community issues. Any member wishing to receive DVLA e-mails that are not on the list, should dvla@infowest.com and provide their e-mail address.

    d. Update of DVLA Christmas party
          A Christmas party for the valley is scheduled for 6:30 pm Monday evening, December 6, 2010, at the fire house. Side dishes which are assigned according to last names can be brought by those in attendance. The assignments are listed on the Christmas party announcement posted at the mail boxes. Long tables and chairs are needed to be furnished by landowners so that they will not have to be rented. Volunteers are needed to meet at 10:00 am Monday morning, December 6, 2010, at the fire station to set up the tables and chairs. Decorating is to be done at noon.
          A Santa Day is planned for the next Saturday, 9:00 am - 11:00 am, where the children can come, meet Santa, have their picture taken, and receive a small gift bag.

4. New Business
     a. Renovation of the flooring in the Community Center
          Proposal by one landowner that the carpet in the community center be pulled up and the concrete floor be stained or a laminate flooring be installed. This would make the center available for multi-purposes, such as exercise classes. Also a mirror on the east-side wall of the center was suggested. Comments were made that if the rug is taken out of the center, the sound level inside will greatly increase and the electrical bill will go up drastically. The floor is not even and could not be laminated without a raised floor. The floor could be raised with 2 x 4's, then laminated. Mark Ahrenholtz questioned that if the garage door were replaced with a solid wall in the community center, if the building would be a lot warmer. A comment was made that the door has been raised during community festivals in the past.
          Lance Cornwall volunteered to help put together some estimates of what it would cost to raise the floor, insulate, and then laminate the area.

5. Reports:
      a. President's message - None presented.

      b. Fire Department Report by Chief Bennett
           There were eleven medical calls during the previous month, everything from sickness to someone having a seizure while repairing his roof. There were a number of accidents including two roll overs during the recent storms. More fire fighters are needed in the area - both for the fire teams and the medical teams.
          Brush II did blow its engine, but a slightly larger engine can replace the blown one for a reasonable amount. An International large brush truck, 4-wheel drive, and a smaller Ford diesel power stroke brush truck were purchased by the DVLA. Purchasing, painting, and outfitting the two new trucks plus repairing the blown engine on Brush II were all accomplished under the $50,000 budgeted for the new trucks. (The International truck cost $190,000 new, and the smaller Ford brush truck is estimated to have cost approximately $70,000 when new.) Brush III, which was the large military truck owned by the State went to Apple Valley, and the Blazer (also owned by the State) is being turned back to them.
          The recent ISO audit resulted in the rating for the Dammeron Valley Fire Department to go down to 4 from 5. This will result in a substantial reduction in homeowners' insurance premiums.

         c. ARC Report - Lance Cornwall
         There was no activity for the ARC this past month.

         d. Reports from Trustees on their areas of responsibility
           i. Lance Cornwall: Nothing applicable on the county web page this month.
           ii. Jim Johnson: No work has been necessary by the landowners on the road clean-up since the County is still having it done by prison inmates.

     e. Financial/Secretarial Report - Carol Clason
          The following report, although not read in the meeting was presented to the Board members: "There are two large changes in the balance sheet from last month to this month. The first change is the fact that the remaining half of the fire department budget was transferred from the Wells Fargo Savings account into the U.S. Bank Fire Department Operating Account, leaving a balance there now of $26,277. (At the beginning of the fiscal year this summer, only one-half of the cash budgeted for the Fire Department Operating Account had been placed into that account, leaving the other half to gain interest in the savings account.)
          Second, an additional $32,000. is showing up under the vehicle account. This is the $32,000 that was paid for the two new trucks purchased this month for the Fire Department. (These monies had also been sitting in the Savings Account prior to use.)
          The only major change in the Budget versus Year-To-Date statement for November was accounting for the purchase of the two trucks for the Fire Department. Line 8.2 lists the $30,000 used in the purchase ($24,160 which was carried over for that purpose from the 2009-2010 budget plus the $5,840 budget amount from 2010-2011). The remaining $2,000 came from the contingency reserve, line 12.4.
          Past dues were collected on Lot ME-30, 388 Meadow Drive from the sale of the property. A welcome packet was given to the welcoming committee to present to the new owners."
          Mark Ahrenholtz mentioned that there are now 26 landowners who have not paid their 2010-11 dues this year. He MADE A MOTION that the secretary/financial reports be approved. SECONDED by Jim Johnson, and the motion carried.

f. Fire Safety Report - Mac Thomson
          The purpose of the Fire Safety Plan is to develop an inventory of what resources we have, lists number of residences, number of homes, and advises what can be done by landowners to reduce the fire risk to their properties. The State reimburses Dammeron Valley landowners for the number of hours and resources they have expended in reducing the fire risk on their properties. The reimbursement comes in the form of man hours and resources used by the State towards reducing fire risk in the Valley. The Fire Safety Committee is being co-chaired by Wayne Staab and Mark Ahrenholtz, and will meet Tuesday, December 7, 2010, at 7:00 pm at the community center.
          An e-mail will be sent out announcing this meeting by the Board.

6. Comment and discussion by landowners - None presented.

7. Adjournment:
      MOTION made by Mark Ahrenholtz at 8:00 pm to adjourn the meeting. SECONDED by Jim Johnson, and the motion carried.

Carol Clason
Recording Secretary

Minutes - DVLA Board Meeting 10/26/10

2010-10-26T19:00:00.000-06:00

Final Minutes of the DVLA Board Meeting of October 26, 2010

Monthly DVLA Board Meeting was held at the Fire House. Six landowners were in attendance.
Board Members attending: Lance Cornwall, Mark Ahrenholtz, Bill King                Absent: Jim Johnson, Von Mason.

President Lance Cornwall called the meeting to order at 7:00 p.m.

1. Approval of agenda:
          MOTION made by Mark Ahrenholtz and SECONDED by Bill King that the agenda be approved after it was requested that the Eagle Scout project by Zach Ballif be scheduled later in the evening when he would be able to attend. Also it was requested that the Fire Safety Report be scheduled under "Comment and discussion by landowners" . Motion carried.

2. Review and approval of the minutes of the September 28, 2010, Monthly DVLA Board meeting.
     MOTION was made by Mark Ahrenholtz to approve the September 28, 2010, monthly DVLA board meeting minutes. SECONDED by Lance Cornwall, and the motion carried.

3. Old Business:
     a. Update on the Eagle Scout project by Zach Ballif
          Zach Ballif was not present and was scheduled later in the evening when he will be able to attend.
     b. Update on the status of Bylaws and Architectural Guideline proposed amendments
          Barbara Hjelle volunteered to contact Attorney Ed Robbins to determine the status of his consideration of the Bylaws and Architectural Guidelines. She was not present at this time, and the topic will be rescheduled for the November meeting.

     c. E-mail status
           Per Mark Ahrenholtz, an e-mail account has been set up with Infowest which will be controlled by the Board and will be used for official DVLA business only. Karen will still have her e-mail listing dealing with social and community issues. dvla@infowest.com is the e-mail address that will be used. There was a question from Johnna Evans asking why we were not using the present e-mail address of dvla@mydvla.org. It was felt by several persons who tried to use that site that is was not as user friendly.
            Mark Ahrenholtz intends to test the new site within the next week. An announcement will be sent to the approximate 150 landowners for whom we have e-mail addresses indicating that official DVLA notices and announcements will be forwarded to them unless we hear from them requesting that their name be removed.

4. New Business:
     a. Proposed DVLA Christmas party
          A Christmas party for the valley is being scheduled for Monday evening, December 6, 2010, at the fire house. Mark Ahrenholtz is proposing a ham dinner, with ham being furnished by the DVLA. Side dishes can be brought by those in attendance. It was suggested that a Santa Day could be planned for the next weekend where the children could come and meet Santa and receive a small gift. Karen Sharkey volunteered to send out an e-mail requesting that landowners turn in their excess candies for the party.

            The Dammeron Valley Water Company requested one hour during our monthly meeting to give a presentation to the landowners. Bill King is to contact them and indicate that 6:00 p m - 7:00 p m on Tuesday, November 30, 2010, would be acceptable.

            Zach Ballif will not be able to present his Eagle Project this evening, so he will be rescheduled for next month.

5. Reports:
      a. President's message - None presented.

      b. Fire Department Report by Chief Talbot
           Regarding Fire Department personnel, Paul Aldridge has submitted his resignation. Other personnel remain the same. Several equipment issues with the trucks include split fill hose on the Rescue truck, headlights too dimmed on Brush I and need to be replaced, Brush 2 is still under repair (its engine froze), Brush 3 which belongs to the State is being stripped so it can go to Apple Valley next week.
          Chief Talbot is looking at BLM Brush truck, diesel, 4-door, available in St. George for $26,000.
It will take approximately $20,000 to outfit the truck, and the $20,000 grant monies will be available for purchasing this truck. A certified check will be mailed in payment.
          The carpet and blinds have been cleaned in the Fire Department.
          There were no fire calls during the previous months, 1 automobile accident, 2 motorcycle accidents, 1 ATV accident, and 1 medical call in Diamond Valley.
          On October 6, Mac Thomson met with State and Washington County emergency personnel. One of the major topics of discussion was the request for help with Dammeron Valley's flooding situation.
Information was received about the reverse 911 directory that is available in the County. Anyone wishing to be included in this directory can go to 911register.com or call Julie at the Washington County Emergency Services, 435-590-9703, who has offered to act as an interface for people wanting to sign up for the registry. Mac also requested that Jay Workman, a member of the Fire Department, serve on the committee to update the present emergency plan.
          Burn permits are now available through May. To secure a permit, call Chief Talbot at 705-1345.
      c. ARC Report
           Lance Cornwall reported that during the month of October, 2010, the following was approved:
a jack-link fence on lot 19, Canyon Trails; reshingled a shake roof on Lot 1, Meadows; a horse barn on Lot 1, Phase 1, Pinion Hills.
      d. Reports from Trustees on their Areas of Responsibility
           i. Lance Cornwall: Nothing applicable on the county web page this month.
           ii. Mark Ahrenholtz : Mark Ahrenholtz indicated rock had been ordered for the 2 south entrances. Tractor work is needed for the south side of the northwest entrance. Next year the east entrance on the north side should be improved as there is little done there. He requested 3 posts and one rail to repair the rail fence at the mail boxes and the southwest entrance. Mac Thomson volunteered to furnish those materials. Letters are being sent out to the non-DVLA members requesting a $300 donation (or any amount that can be given) to help support the DVLA.

     e. Financial/Secretarial Report
          Lance Cornwall indicated there were no new landowners listed for welcome packages during the previous month. There are no further comments regarding the financial reports as submitted.
          Mark Ahrenholtz reported there are five properties from 2208-9; 11 from 2009-2010; and 27 from the current year that have unpaid dues. He stressed the importance of everyone paying his/her share. Lance Cornwall addressed those landowners who refuse to pay their dues and indicated that the Board members need to consider taking these persons to small claims court.
          Lance Cornwall made a MOTION that the financial report be approved as submitted, and Mark Ahrenholtz SECONDED the motion. Motion carried.

6. Comment and discussion by landowners:
          Mac Thomson reported that the following landowners are current members of the Fire Safety Committee: Mac Thomson (facilitator), Gary Jensen, Mark Ahrenholtz, Frank Callagee, Wayne Staab, Donna Geer, Jay Workman, and Nicki from the Water Company. During the previous month, someone threw a mattress and box springs over the fence at the burn pile. Since this is not natural clippings or branches, this is not acceptable to be left and the burn pile and means that someone else has to haul it to Central to the County dump site. There are large logs at the burn site if someone wants to use them for fire wood.
          One landowner asked that the light that was to be put on the Dammeron Valley rock be reconsidered. After polling the three Board members present, it was agreed that no light will be installed at the rock.

7. Adjournment:
      MOTION made by Mark Ahrenholtz to adjourn the meeting. SECONDED by Bill King, and the motion carried.



Carol Clason
Recording Secretary

Minutes - DVLA Board Meeting 09/28/10

2010-09-28T19:00:00.003-06:00

Draft Minutes of the DVLA Board Meeting of September 28, 2010

Monthly DVLA Board Meeting was held at the Fire House. Nine landowners were in attendance.
Board Members attending: Lance Cornwall, Mark Ahrenholtz, Jim Johnson, Von Mason.                 Absent: Bill King

President Lance Cornwall called the meeting to order at 7:00 p.m.

1. Approval of agenda:
          MOTION made by Jim Johnson and SECONDED by Mark Ahrenholtz that the agenda be approved after it was determined that a landowner request concerning the new member package would be discussed under "Comments and discussion by landowners". Motion carried.

2. Review and approval of the minutes of the August 31, 2010, Monthly DVLA Board meeting.
     MOTION was made by Mark Ahrenholtz to approve the August 31, 2010, monthly DVLA board meeting minutes. SECONDED by Jim Johnson, and the motion carried.

3. Old Business:
     a. Update on two Eagle Scout projects by Zach and Nicholas Ballif
          Zach Ballif was not present and will update his project at next month's meeting.
          Per Nicholas Ballif, Mr. Holt, a plumber, and John Page, a mason, will aid in completing the installation of the water fountain in the park. The fountain will be installed just to the northeast of the pavilion. Per Lance Cornwall, Brooks Pace has approved use of water for this purpose. Comment was made that since the water to the park is shut off in the winter, the installation will not have to be winterized. The fountain will have a spigot three feet from the ground and a step which will be incorporated into the stone foundation of the fountain. The Board asked Nicholas that Chief Talbot be kept informed of the project since he is well aware of the logistics of the park area. Mark Ahrenholtz made a MOTION that the water fountain project be approved. SECONDED by Jim Johnson, and the motion was approved.
     b. Update on the status of Bylaws and Architectural Guideline proposed amendments
          Barbara Hjelle volunteered to contact Attorney Ed Robbins to determine the status of his consideration of the Bylaws and Architectural Guidelines.
     c. E-mail status
          Per Lance Cornwall, the e-mail notice from the association did not go out in this month's water bill, but will be included in the next mailing. A MOTION was made by Mark Ahrenholtz that an Infowest representative be contacted regarding setting up an Infowest e-mail account. SECONDED by Jim Johnson, and the motion carried. Mark Ahrenholtz volunteered to contact them about the account.

4. New Business:
     a. Proposed assessment against landowners of increased lien filing fees. Lance Cornwall, after researching governing documents, questioned if the association membership would have to vote on the issue of assessing additional fees, such as increased lien filing fees. Bill King is researching the legality of such assessments.
     b. Easement issue for porch addition on Lot ME-34. Landowner Barbara Hjelle asked if the Board members had any issue with the addition of a back porch forty-five feet from the back of her property. There is a 12-foot utility easement by the Bureau of Land Management at the property line which may affect the required County easement. Barbara is to contact Washington County and can indicate that the DVLA Board is open to the addition, if the County has no problems with it.

5. Reports:
      a. President's message - None presented.
      b. Fire Department Report
           Chief Craig Bennett indicated there were no fire calls or brush fires during the past month. There were eight medical calls including fall, ATV, and motorcycle accidents. Brush II truck overheated, but major damage does not seem to have occurred. The Department is looking at the two brush trucks that are for sale right now in the U.S. The one that is here in St. George is a 4-door, 750 gallon, 4-wheel drive vehicle that would be ready the end of October or the beginning of November. Chief Bennett displayed the extraction tool recently purchased by the Department which included jaws, cutter, ram, and power source.
          On October 6, Mac Thomson is to meet with State and Washington County emergency personnel. The State owes Dammeron Valley about $20,000 in work or equipment, and volunteers are needed to update the Dammeron Valley plan that was submitted several years ago. He also requested a member of the Board to serve as a contact to the Board. The burn pile will be open October 10, if there is no conflict with the Fire Department training schedule. Chief Talbot has also secured quotes and information on fire insurance policies.
      c. ARC Report
           Lance Cornwall reported that there was no activity during the month of September, 2010.
      d. Reports from Trustees on their Areas of Responsibility
           i. Lance Cornwall: Park contract - Lance would like to see a change in the park maintenance contract next year to keep the volley-ball area weed-free.
           ii. Mark Ahrenholtz : Mark Ahrenholtz made a MOTION that funding be provided for use in freshening the small colored rocks at the valley entrances, approximately $250.00. SECONDED by Jim Johnson, and the motion carried. Michael Duvall volunteered to contact Washington County personnel to determine if lights could be used to illuminate the Dammeron Valley rock. A MOTION was made by Lance Cornwall and SECONDED by Jim Johnson that the rock be lighted if approved by the County.
     f. Financial/Secretarial Report - Carol Clason
     In response to the intention of the Board to visit each new landowner to the valley, a Welcome packet was given to them for the new owners of Bud and Barbara Balagna's previous home. It includes an introductory letter, a telephone listing, copy of the CCR's for their particular subdivision, copy of the by-laws and architectural guidelines, and an information up-date sheet requesting their telephone numbers and e-mail addresses.
     Last month's uncollected dues were $13,614; this month, they are $11,584. Many thanks to the Board members for taking part in the collection process as it has made a great difference in member payments.
     Nine more liens were filed this past month on all properties with unpaid dues, except for those landowners who are on partial payment agreements.
     Mark Ahrenholtz made a MOTION that the financial report be approved as submitted, and Jim Johnson SECONDED the motion. Motion carried.

6. Comment and discussion by landowners:
     Crystal Phillips suggested adding to the Welcome packet a sheet listing local activity information. The sheet would list such items as information on the Yoga Group and other groups, the Bulletin Board, the marathons down Highway 18, the Red Dog menu, and a map of the area. Kim Ahrenholtz and Crystal Phillips volunteered to compile this listing and distribute the Welcome packets to new landowners.
     Carol Clason asked that the Board consider snow/ice removal at the mail boxes during the winter. Also, there is no longer anywhere to leave copies of the minutes as the DVLA box was broken. Frank Shearer or Karl Sammons were listed as persons who might be able to help with the mail box bulletin board. Mark Ahrenholtz is to talk to his neighbor about helping with the snow/ice removal.

7. Adjournment:
      MOTION made by Mark Ahrenholtz to adjourn the meeting at 8:40 p.m. SECONDED by Jim Johnson, and the motion carried.


Carol Clason
Recording Secretary

Minutes - DVLA Board Meeting 08/31/10

2010-08-31T19:00:00.005-06:00

Draft Minutes of the DVLA Board Meeting of August 31, 2010

Monthly DVLA Board Meeting was held at the Fire House. Six landowners were in attendance.
Board Members attending: Lance Cornwall, Mark Ahrenholtz, Jim Johnson, Bill King, Von Mason.

President Lance Cornwall called the meeting to order at 7:00 p.m.

1. Approval of agenda:
          MOTION made by Mark Ahrenholtz and SECONDED by Bill King that the agenda be approved. Motion carried.

2. Review and approval of the minutes of the July 27, 2010, Monthly DVLA Board meeting.
     MOTION was made by Mark Ahrenholtz to approve the July 27, 2010, monthly DVLA board meeting minutes. SECONDED by Bill King, and the motion carried.

3. Old Business:
     a. Update on two Eagle Scout projects by Zach and Nicholas Ballif
          The participants were not present.
     b. Update on agreement presented by PacifiCorp
          Per Bill King, Attorney Ed Robbins indicated that Dammeron Valley has prescriptive easements on PacifiCorp property due to almost thirty years of unrestricted use. He did not recommend that the PacifiCorp agreement be signed by the Board members of the Dammeron Valley Landowners' Association.
     c. Update on the status of Bylaws and Architectural Guideline proposed amendments
          Bill King has submitted the documentation to the attorney who is to review it and determine what he would charge to pursue a solution.
    d. Annual meeting checklist
          The annual meeting checklist was updated, with input from all present, and will be available for use when planning next year's meeting.
     e. E-mail status
     Lance Cornwall made a MOTION that an e-mail distribution list be compiled for notices, dealing only with DVLA business, to be sent to interested landowners. SECONDED by Jim Johnson, and the motion carried. The notice requesting landowner interest in a DVLA e-mail list is to go out in this month's water bill. A list will be finalized from the information received. Barbara Hjelle and Mark Ahrenholtz volunteered to compile the e-mail distribution list. An e-mail is to be sent once to any landowner for which the association has an e-mail address asking if they are interested in receiving notices dealing only with DVLA business. The secretary will post a notice on the Bulletin Board asking for landowner interest in the e-mail distribution list.

4. New Business:
     a. Discussion on donation processes for Eagle Scout projects and delinquent dues.
Raising monies for Eagle Scout projects is part of the process and needs to be secured from neighborhood residents by the scouts. The delinquent dues collection process will be examined as landowners are being contacted by Board members.

5. Reports:
      a. President's message - Listed below.
      b. Fire Department Report
            Mark Ahrenholtz indicated there was a call to a small fire in Veyo in the past month. Fire Department personnel attended numerous training sessions during the month. It will be October 1, 2010, before the Federal and State lists will be published listing the brush trucks available for purchase.
      c. ARC Report
            Lance Cornwall reported that there was no activity during the month of August, 2010.
      d. Reports from Trustees on their Areas of Responsibility
            i. Mark Ahrenholtz : Community Garden - 16 families participated in the community garden this summer (22 plots). The harvest was good; there are some orchard trees in the garden. A shed will be erected at the site as an Eagle Scout project. Mark Ahrenholtz asked if the Board members would approve using the one blank area left on the lower right-hand corner of the home page of the DVLA web site to post information and pictures on the community garden. He would like to work with Johnna Evans to do this. Von Mason suggested that www.homestead.com be looked into as a possible site. Mark Ahrenholtz made a MOTION that the blank page of the DVLA web site be used to post information on the community garden. Jim Johnson SECONDED the motion, and the motion carried.
          The burn pile has been well managed this summer by Mac Thomson. It is in need of a burn-off, possibly at the end of September.
          Dead trees were trimmed in the park . There are some large, totally dead, trees in the west side of the valley that are going to be removed - approval has been secured by nearby residents.
          Planning for the kiosk to house flyer boxes for the DVLA notices is in process.
          There is a need for a concrete or railroad tie border edging between the park and the fire station. The dirt area needs to be rocked to prevent soil erosion and weed growth. The soil erosion is undermining the asphalt driveway on the back side of the fire station. Possible cost is $1,000 which would need to be included in next year's budget under park development.
          Small rocks have been washing away at the entrances, and some beautification work is needed. Russ Feller will be asked what the cost would be for the entrance improvements.
          ii. Lance Cornwall: The park has looked pretty good this summer. Envirocare personnel has been very responsive to suggestions and additional park care. Additional weed treatment should be considered next season for some added cost.
          iii. Jim Johnson: County personnel has been contacted regarding the road cleanup agreement by the DVLA. Presently, the prisoner crew is cleaning the highway in our area twice a month.
          iv. Von Mason: Weed abatement is needed. Suggestions were made by several landowners that a picture of a goatshead could be posted on the Bulletin Board asking owners to destroy them wherever they appear. Also hints on how to control weeds could be posted on the kiosk for landowner information.

     e. President's Messsage:
     Lance Cornwall proposed that Board members visit new landowners to give them copies of the CCR's and introduce themselves. The secretary is to provide a list of new landowners as they become available.

     Bill King indicated that the water system at the Dammeron Valley Water Works will be totally revamped by the end of the season.

     Mac Thomson is spear-heading the activity to address the storm run-off problem. He has met with County personnel who now have grant money to address the problem and are using the packet that was submitted several years ago by Dammeron Valley residents.

     f. Financial/Secretarial Report - Carol Clason
     $70,000 of the recent dues collected were transferred into the DVLA savings account. For the first time, income taxes were paid to the Federal Government and Utah State - this was due to interest received from the savings account. The income tax returns were filed during the month of August, 2010. The accountant charged the DVLA $500 this year, instead of $400, to prepare the returns. Additional services are provided by the accountant in addition to preparing the returns - free notary service (which is a big item), annual preparation of the depreciation schedules, closing entries at the end of the fiscal year. $120 "excess deposit fees" for the months of June and July were reversed by Wells Fargo Bank when bank personnel were reminded of the amount of deposits in the DVLA bank accounts. $130 has been paid out thus far for sprinkler head repairs for the park. $500 has been budgeted for park maintenance, in addition to the monthly landscaping work, so there should be enough for this season and to begin next spring. $13,614 membership dues are still owing for 2010-2011. Board members have been calling landowners who are delinquent with their dues, and this figure is down from $21,390 on last month's financial report.

     Jim Johnson asked if additional penalties should be assessed against the landowner when a lien must be filed - $200 or $250 per lien. The question arose if the Board had the authority to level such a penalty without the approval of the general membership. This subject is to be added to next month's meeting agenda.

     Mark Ahrenholtz made a MOTION that the financial report be approved as submitted, and Jim Johnson SECONDED the motion. Motion carried.

     The Board members and the Secretary/Treasurer are to meet Tuesday evening, September 7, 2010, at 7:00 p.m. to determine what liens need to be filed on properties whose owners are delinquent in this year's membership dues.

6. Comment and discussion by landowners:
       None presented.

7. Adjournment:
      MOTION made by Bill King to adjourn the meeting at 8:40 p.m. SECONDED by Mark Ahrenholtz, and the motion carried.


Carol Clason
Recording Secretary

Minutes - DVLA Board Meeting 07/27/10

2010-07-27T19:00:00.004-06:00

Draft Minutes of the DVLA Board Meeting of July 27, 2010

Board Members attending: Jim Johnson, Lance Cornwall, Bill King.
Absent: Von Mason, Mark Ahrenholtz

Monthly DVLA Board Meeting was held at the Fire House. Six landowners were in attendance.
President Lance Cornwall called the meeting to order at 7:00 p.m.

1. Approval of agenda:
          MOTION made by Bill King and SECONDED by Jim Johnson that the agenda be approved. Motion carried.

2. Presentation by PacifiCorp representatives:
      Presentation was given by Eve Davies, Principal Scientist of the Hydro Resources for PacifiCorp (Salt River), Dave Holt, Utah property agent, and John Schmidt, Forestry, Fire and State Lands. Non-motorized use by the public is allowed on all PacifiCorp properties; motorized use has not been allowed on any of their 20,000 acres. The public has been using some trails between Dammeron Valley land and Sandy Cove that belong to PacifiCorp for walking, horseback riding, four wheelers, bicycling. PacifiCorp is proposing that one suitable trail be designated for the motorized four wheelers to minimize the possibility of fire on the land. The trail designated is the one that is currently being used for that purpose. PacifiCorp would like to put signs up designating which trails may be used for specific purposes. They are asking that the Dammeron Valley Landowners sign an agreement expressing support and awareness for the proposed usages.

     John Schmidt indicated on the wall map the areas of PacifiCorp properties that need to be cleared for "fuels reduction" in a further effort to protect Dammeron Valley homes from fire.

     Bill King suggested that Attorney Ed Robbins review the agreement to insure that no existing rights for the landowners would be negated and that the landowners association would have the authority to sign such an agreement.

3. Washington County Planning Department presentation:
     Deon Goheen and John Willie, representatives of the Washington County Planning Department, passed out a questionnaire asking landowners what they would like to see in the future as far as community development in the area. The Washington County Planning Department has been given one year to come up with a general development plan for the future of Dammeron Valley. Once this study is completed, it would not be difficult to develop a feasibility study from the information available at that time. They would appreciate a large percentage of landowner responses to be e-mailed or mailed back to them so they could get input from those who would be impacted. Deon Goheen is to e-mail the questionnaire to the secretary so it can be posted on the Dammeron Valley web site.

4. Review and approval of the minutes of the June 29, 2010, Monthly DVLA Board meeting.
     MOTION was made by Jim Johnson to approve the June 29, 2010, monthly DVLA board meeting minutes. SECONDED by Bill King, and the motion carried.

5. Old Business:
     a. Update on two Eagle Scout projects by Zach and Nicholas Ballif
          The participants were not present. This item to be included in next month's agenda.
     b. Update on status of Bylaws and Architectural Guideline proposed amendments
          Bill King has submitted the documentation to the attorney who is to review it and determine what he would charge to pursue a solution.
     c. Annual meeting list
          Due to the expanded agenda this evening, this list will be updated at the next monthly DVLA meeting.
     d. E-mail status
     The notice requesting landowner interest in a DVLA e-mail list will go out in the next water bill. A list will be finalized from the information received.

6. New Business:
     a. Proposal to open a feed store at 1140 Dammeron Valley Drive East
          Linda Murphy was not present. If requested, subject will be discussed at a future date.

7. Reports:
      a. President's message
          Lance Cornwall indicated that he will ask the members of the Board to contact those landowners who are delinquent in their dues in an effort to be more proactive in the process.
      b. Fire Department Report
          Craig Bennett passed out a pamphlet, "How to Protect Your Home". He announced that the Dammeron Valley Fire Department received a $20,000 grant from the State to be applied to the purchase of a used Brush truck. This leaves approximately $60,000 available for that purchase which must be made during 2010 to take advantage of the grant.
     There were five medical calls and 2 brush fires during the previous month. The Dammeron Valley Fire Department was not called out on the Central brush fire.   The Veyo fire was caused by a hawk that fell to earth after being killed by a high power line.
         Fire Department personnel attended numerous training sessions during the month.
     c. ARC Report
          Lance Cornwall reported that plans were received for a chicken coup in Pinion Hills and a horse barn in the Meadows.
     d. Reports from Trustees on their Areas of Responsibility
           To be addressed at next month's DVLA meeting
     e. Financial/Secretarial Report - Carol Clason
          A reminder was given to the Board that all Board members attending the monthly meeting are asked to approve the draft minutes by e-mail in order to have them published right after the meeting. Otherwise, the minutes will be approved at the next month's meeting.
          In order to become more adept at merging files for invoice and meeting mailings to the members, the secretary/treasurer just complete a course in computer applications at Dixie State College.
          The figures on this month's financial reports are low due to it being the beginning of the fiscal year for the association. Last year's records are reconciled, up to date, and ready to go to the accountant this week for preparation of the 2009 tax returns.
          Regarding the dues that are still owed, the second invoice will be mailed out in August. MOTION was made by Bill King and SECONDED by Jim Johnson that the second invoice was to include the following information: 1) Invoice is the final invoice to be sent, and 2) A lien will be filed thirty days from the date of the invoice if the dues have not been paid or arrangements have not been made for payment.
          One landowner present asked if a process could be put in place for landowners to donate monies to help others, who are in need, to pay their dues. Lance Cornwall asked those in attendance to consider ways this could be done and to present their ideas at the next meeting.

          Jim Johnson made a MOTION that the financial report be approved as submitted, and Bill King SECONDED the motion. Motion carried.

8. Comment and discussion by landowners:
       None presented.

8 Adjournment:
      MOTION made by Jim Johnson to adjourn the meeting at 8:50 p.m. SECONDED by Bill King, and the motion carried.


Carol Clason
Recording Secretary

Minutes - DVLA Board Meeting 06/29/10

2010-06-29T19:00:00.006-06:00

Final Minutes of the DVLA Board Meeting of June 29, 2010

Board Members attending: Bill King, Jim Johnson, Lance Cornwall, Von Mason, and Mark Ahrenholtz

Monthly DVLA Board Meeting was held at the Fire House. Thirteen landowners were in attendance.
President Lance Cornwall called the meeting to order at 7:00 p.m.

1. Approval of agenda:
     A new agenda item, Scout Projects by Zach and Nicholas Ballif, was added to the agenda to follow the Review and approval of minutes.
     MOTION made by Mark Ahrenholtz and SECONDED by Bill King that the agenda be approved with the addition. Motion carried.

2. Report by Robyn Jensen covering the management of the Community Center:
     Robyn Jensen passed out a packet which lists user reservation conditions, a security deposit and expense reimbursement schedule, community center rules, and a reservation form. She indicated there is a reservation form post in the window of the community center. The community center is open for parties, group meetings, use as a contingency in case of bad weather, etc. She expressed a desire for the community to be more aware of its availability and for the landowners to make more use of the building.

3a. Review and approval of the minutes of the May 25, 2010, Monthly DVLA Board meeting. Review and permission to publish the May 15, 2010, Annual Membership Meeting Minutes, as drafted.
     MOTION was made by Mark Ahrenholtz to approve the May 25, 2010, monthly DVLA board meeting minutes. SECONDED by Jim Johnson, and the motion carried.
     MOTION was made by Jim Johnson and SECONDED by Bill King to approve publishing the minutes of the May 15, 2010, annual membership meeting minutes, as drafted. The minutes will be scheduled for approval at the next annual membership meeting.

3b. Eagle Scout Projects of Nicholas Ballif and Zach Ballif :
     Nicholas Ballif requested permission of the DVLA Board to construct a drinking fountain in the park. Estimated cost is $600 to $700 for which DONATIONS FROM THE LANDOWNERS would be appreciated. The Board members asked that he check with the County on the codes which would apply to this project and also that he submit a plot plan of the park to illustrate how and where he will build the drinking fountain. Lance Cornwall is to e-mail him a plot plan of the park for his use in the project.
     Zach Ballif requested permission of the DVLA Board to build two ground grills with a concrete platform on the side of the shelter. Estimated cost of the project was $700 ($300 for the grills and $400 for concrete). DONATIONS FROM THE LANDOWNERS would also be appreciated for this project.
Zach was requested to furnish a plot plan and pictures of the grill and concrete platform prior to approval consideration by the Board.

4. Old Business:
     a. Update on enforcement issues
        i. The property on Old Farms Road with the accumulated construction equipment and rocks has been cleared, with the rocks being used as landscaping on the property.
        ii. The rubbish/garbage has been cleared at 825 Homestead Drive West, with the old abandoned Mercedes still there.
     b. Update on status of Bylaws and Architectural Guideline proposed amendments
Bill King has submitted the documentation to the attorney who is to review it and determine what he would charge to pursue a solution.
     c. Annual meeting list
This year's list will be reviewed at the next Board meeting in order to update the list for future use.
     d. E-mail status
Lance Cornwall read a note that is to be included in the next water bill (if approved by the water company). This note requests that the landowners who would like to receive official DVLA information via e-mail, send an e-mail to dvla@mydvla.org to add their address to the electronic distribution list.
Bill King made a MOTION that this note be mailed out, and Lance Cornwall SECONDED the motion. Motion carried.
     Barbara Hjelle volunteered to help set up the electronic distribution list.

5. New Business: None proposed
     One landowner asked about absentee landowners who do not take care of the weeds on their properties. Regarding his particular concern, he was asked to contact the landowner about the weeds. If he does not receive a favorable resolution from the owner of the property, he was then asked to contact a member on the Board for further action.

6. Reports:
       a. President's message
     Lance Cornwall indicated that he would like to see landowners treat each other with respect and work together to make the business of the Dammeron Valley Landowners Association productive.
       b. Fire Department Report
    Chief Talbot indicated there were one fire call (dealing with a fire alarm system going off) and three medical calls during the past month. The water pump on the Brush 2 fire truck failed again and will need repairs.
    There is a "no fireworks" ordinance in unincorporated areas of the County, and people wishing to celebrate the 4th of July can attend fireworks in the incorporated cities.
     On training Saturday, the burn pile was burned. The burn pile is running smoothly, and landowners are asked to put everything in the pit when dumping.
     The asphalt at the fire station is cracking and will need resurfacing. The cost would be about $4,000.00, and will need to be included in next year's budget.
     The annual operator-drive training was conducted. There are currently eight EMT members on the medical team. The department is going to lose a couple of firefighters due to lack of attendance.
     There will be no future burn permits issued until the fall.
      c. ARC Report
     Lance Cornwall reported that plans for a new home at Lot 71 in Pinion Hills and a pagola in Pinion Hills were approved.
      d. Reports from Trustees on their Areas of Responsibility
          i. Lance Cornwall - Washington County web site: The county is accepting comments regarding the proposed cell station tower installation near Dammeron Valley. It is out of the jurisdiction of the DVLA, so anyone wishing to contact the county will need to do it on their own. A "bee inspector" has been appointed by the County to handle any problems relating to Africanized bees. On 10/16/2010, there will be another bicycle ride on Route 18. The marathon is scheduled for 10/02/2010 down Route 18. Representatives from PacifiCorp will be here during the next DVLA Board meeting to discuss use of their property by DVLA landowners.
         ii. Mark Ahrenholtz - Mark has secured the signs that announce the monthly Board meetings. The larger sign is readily visible at the entrance to the mail boxes, and he needs to determine what is the best way to place the smaller signs.
     Some of the trees along the easements need to be trimmed up. With the approval of the nearby landowners, he would like to have a group of the landowners to work on this. The Board approved his suggestion that the four or five dead trees in the park be removed.
         Mark asked what the landowners would like to see as far as community activities. In response to several comments from the landowners present, he is to talk with Karen Sharkey about the possibility of another fall festival.
        He is to contact Rick Smith regarding the status of the road cleanup. Bill King asked that the landowners please work on their weeds. He knows a professional that would come and give a seminar on how to deal with the weed problems. Von Mason agreed to contact the County to see if they would come up and spray again.
           iii. Bill King - Web Site: Johnna Evans submitted comments regarding the evolution of the web site to its present form. It is providing the needed functions, and Johnna is very responsive to any requests. Bulletin Board at the mail boxes: The addition of another side to the board for use by the DVLA is being considered.

    6d. Financial Report - Carol Clason
       Carol Clason indicated that the financial reports as submitted are the last ones for the 2009-2010 year. The 2010-11 budget allows for an $8,525 contingency amount that can be used by the Board if deemed necessary to augment certain budget items. An accounting change to the classification of the radios and communication devices created a deficit in the operating account of the fire department. This was due to the accounting change and not overspending by the fire department itself. The Board did not approve a suggestion that the DVLA operating account pick up $1,000 of the appreciation budget of the fire department to balance the fire department account. Bill King made a MOTION that the financial report be approved as submitted, and Von Mason SECONDED the motion. Motion carried.

7. Comment and discussion by landowners
       Barbara Hjelle announced that the BLM is doing a land management plan which will affect certain travel areas. BLM personnel are currently requesting comments from the public regarding these changes.
        A second landowner asked that the minutes include a reminder that THE SPEED LIMIT IN DAMMERON VALLY IS 25 HOURS PER HOUR. Please bear this in mind and try to adhere to the speed limit.

8 Adjournment
     MOTION made by Bill King to adjourn the meeting at 8:30 p.m. SECONDED by Jim Johnson, and the motion carried.


Carol Clason
Recording Secretary

Minutes - DVLA Board Meeting 05/25/10

2010-05-25T19:00:00.001-06:00

Draft Minutes of the DVLA Board Meeting of May 25, 2010

Board Members attending: Bill King, Jim Johnson, Lance Cornwall, Von Mason, and Mark Ahrenholtz

Monthly DVLA Board Meeting was held at the Fire House. Seven landowners were in attendance.
Vice President Bill King called the meeting to order at 7:05 p.m.

1. Approval of agenda
     MOTION made by Jim Johnson and SECONDED by Lance Cornwall that the agenda be approved. Motion carried.

2. Election of officers
     MOTION made by Mark Ahrenholtz to elect Lance Cornwall as President for the coming year. SECONDED by Bill King, and the motion carried.
     MOTION made by Bill King to elect Mark Ahrenholtz as Vice President. SECONDED by Jim Johnson, and the motion carried.

3. Review and approval of the minutes of the April 27, 2010, DVLA Board meeting and the May 14, 2010, special DVLA Board meeting
     MOTION made by Mark Ahrenholtz and SECONDED by Von Mason to approve the minutes for the April 27, 2010, DVLA Board meeting as submitted. The motion carried. Mark Ahrenholtz made a MOTION that the minutes of the May 14, 2010, special DVLA Board meeting be approved. SECONDED by Jim Johnson, and the motion carried.

4. Reports
     4a. President's message - Lance Cornwall
     As newly elected President, Lance Cornwall indicated that he would like to see the Board promote peace among neighbors, helping each other, and being neighborly. Mark Ahrenholtz added that focusing on activities that bring neighbors together can be a goal of the DVLA Board for the coming year, i.e., the community garden, Christmas party, horse riding, ATV riding, etc. Bill King suggested activities were needed that would keep the young people of the valley busy. A landowner suggested that lowering the
quorum requirement would be something the Board should address.
     Barbara Hjelle brought up the following as suggested Board items for the coming year: 1) e-mail management, 2) promoting conducting business at the Board meetings, rather than at the annual meeting,
3) signs posted announcing the DVLA Board meetings, 4) streamlining of community concerns process, (copies of the concerns' form can be available at DVLA Board meetings), 5) listing of prior Board decisions so that the same issues are not revisited over and over, 6) Possibility of publishing a newsletter, (Amanda Ballif was suggested for this.) 7) person appointed to check the county planning commission meeting agendas monthly, (Lance Cornwall volunteered to do this.)
     A new bulletin board and box is needed at the mailbox location. Also, plastic signs are needed to announce monthly DVLA Board meetings. Mark Ahrenholtz volunteered to purchase four signs with the suggested wording "Monthly DVLA Meeting, Tuesday, 7:00 p.m." Mark Ahrenholtz also suggested that one side of the kiosk could be used by the DVLA, when needed.
     One landowner would like to see delinquent dues collected. Barbara Hjelle suggested that the Board consider filing lien notices as soon as the second invoice has been sent and remains unpaid.
     MOTION was made by Mark Ahrenholtz that the name of landowners delinquent in their dues will not be listed in the minutes of the Board meetings. If requested by a landowner at the meetings, the list can be read, but will not be published. Jim Johnson SECONDED the motion, and the motion carried.

     4b. Financial Report - Carol Clason
     Carol Clason indicated that the minutes have been transcribed for the May 15, 2010, annual meeting. Those minutes will not be approved until the 2011 annual meeting, according to the by-laws. MOTION was made by Bill King and SECONDED by Mark Ahrenholtz that the draft minutes of the annual meeting can be circulated to the landowners for their information.
     One of the landowners suggested that a member of the Board might be interested in attending the AOPC meetings. These meetings deal with home owner associations for Washington County. Mark Ahrenholtz volunteered to look into attending these or similar meetings which offer aid to those responsible for overseeing landowners associations.
     The invoices for the 2010-2011 budget year have been mailed. Approximately 25 landowners have already paid their dues for the coming year. This past month one landowner paid their dues, late fees, and lien fees; another landowner paid Â½ the dues owing with arrangements to continue payments; another lot is selling that will bring in $800 in dues, late fees, and lien fees; and another landowner is owed monies from the DVLA that can be applied to his delinquent dues upon his approval.
     Babara Hjelle, Bill King, Mark Ahrenholtz, Lance Cornwall, and Carol Clason are to meet at 11:30 a.m. on Wednesday, June 2, 2010, at the Wells Fargo Bank on Main Street to sign new bank signature cards.
     In response to an issue raised by a landowner, the secretary indicated that she was available to answer such questions as real estate agent inquiries regarding monies owed to the DVLA, new landowners' questions concerning the community, etc. Any questions concerning policies, decisions, concerns, past practices by the DVLA Board are to be directed to a Board member. The secretary/treasurer has no involvement with these issues and will not respond to such questions.
     A thank-you was given to the past Board members and the landowners themselves for the support that has been given to the secretary/treasurer in her position during the previous year, and the recognition shown to her by the increase in compensation for the coming year.
    MOTION made by Mark Ahrenholtz and SECONDED by Von Mason that the financial report be approved. The motion carried.

     4c. Fire Department Report - Maciej Szczerbiak
     The fire report was presented by Maciej Szczerbiak. There were no fires the past month, and four medical emergencies. Several firefighters attended the South West Institute training in Cedar City the previous week where they were given the opportunity to work with other fire departments in the area.
     Regarding expenditures, consumables used by the DVLA fire department on State and Federal fires will now be reimbursed by those agencies, instead of coming out of the DVLA budget.
     An update was requested on 825 Homestead Drive West which has some issues concerning possible fire hazards. Information has been given to the Board that the landowner is coming to the valley this coming weekend to clear the property of all trash and rubbish.

     4d. ARC Report - Lance Cornwall
     One refund approval has been granted for Lot 37, Dammeron Valley Heights subdivision.

     5. Old Business
     5a. Update on enforcement issues
     The property on Old Farms Road with the accumulated construction equipment and rocks has been cleared mostly of the construction equipment, but the rocks remain. Russell Feller of Feller Stone is to be approached to determine if he might be able to sell some of the rocks for the landowner.

6. New Business
     6a. Assignment of trustee projects
          i.   Weeds - Von Mason who would like to see a landscaper that would be willing to "hit every yard".
          ii. Burn Pile - Mark Ahrenholtz
          iii. Flooding - Removed from list
          iv. Dead Trees - Mark Ahrenholtz
          v.   Highway Cleanup - Jim Johnson
          vi. Recycling - Removed from list
          vii. Park/Entrance Maintenance - Lance Cornwall
         viii. Web Site - Bill King
          ix.   Community Center - Jim Johnson (to ask Robyn Jensen to attend the next DVLA Board meeting and present a report on how the Community Center is managed)
          x.    Governing Documents - Lance Cornwall
          xi.   Insurance Review - Lance Cornwall
          xii. Mailbox Property Maintenance - Bill King
          xiii. County Planning Commission Agenda - Lance Cornwall
          xiv. Community Activities - Mark Ahrenholtz

     Lance Cornwall is to remain head of the Architectural Guidelines committee with Von Mason as ARC trustee. Other Board members will rotate into the ARC trustee position when Von Mason is out of town.

     6b. Overview of Bylaws and Architectural Guidelines status
          Barbara Hjelle suggested two options available concerning the legal status of the by-laws and architectural guidelines 1) continue on as the Board has done in the past or 2) ratify the 1982 by-laws when amended by fifty-one percent of the landowners. Bill King is to discuss the situation with an attorney and discuss it further at the next Board meeting.

7. Comment and discussion by landowners
     None presented.

8 Adjournment
     MOTION made by Mark Ahrenholtz to adjourn the meeting at 9:10 p.m. SECONDED by Jim Johnson, and the motion carried.


Carol Clason
Recording Secretary

Minutes - DVLA Annual Meeting 05/15/10

2010-05-15T19:00:00.004-06:00

PLEASE NOTE: THESE DRAFT MINUTES ARE NOT DUE FOR APPROVAL BY THE MEMBERSHIP UNTIL THE 2011 ANNUAL MEETING TO BE HELD IN MAY, 2011.

Draft: Annual Meeting Minutes - May 15, 2010

NOTE: Votes of Annual Meeting
1.    New Board members elected: Jim Johnson, Mark Ahrenholtz
2.    Dues amount approved for upcoming year - $300 (with $15.00 per month late fee on delinquent dues)

Board Members Attending: Barbara Hjelle, Bill King, Jim Johnson, Von Mason, Lance Cornwall

Landowners: A quorum of 203 was required to conduct the meeting.

The meeting was called to order by President Barbara Hjelle at 8:00am. The pledge of allegiance was led by Troop 1799, and a prayer was offered by Mark Ahrenholtz.

Approval of the 2009 minutes of the annual meeting was postponed until a quorum of landowners was reached.

PRESIDENT'S REPORTS:

Babara Hjelle thanked the landowners present for their attendance at this annual meeting. The Fire Department and Chief Kyle Talbot were thanked for their ongoing contribution to the community for the year. Lance Cornwall was recognized for his contribution as head of the Architectural Guidelines committee and Alan Strebeck for his work as manager of the burn pile schedule for the year. Appreciation was expressed for all the landowners who helped prepare for the annual meeting. In summary, Barbara listed some of the projects addressed by the DVLA and landowners over the past year:
1) The SSD was dissolved by the County and the land for the fire house was deeded to the Dammeron Valley Landowners' Association;
2) Mac Thomson and Gary Jensen worked on the Community Center and secured a Certificate of Occupancy for the building;
3) Landowners are asked to place visible lighted or reflective address numbers in the front of their lots to aid the Fire Department members in locating the residents;
4) Sally Musemeche served the better part of the year and had recently resigned. She was presented a restaurant gift certificate in appreciation of her services.
5) If sufficient interest is expressed, an e-mail list will be comprised specifically for DVLA notices only.

Status of the quorum at this point in the meeting was 182 out of the 203 needed.

6) Envirocare was the landscaper chosen to maintain the park and entrance grounds after bids were solicited from interested companies;
7) Carol Clason was hired to replace Stella Callagee. She has learned the ropes and augmented the role of the position, bringing professional accounting skills to the job. She was instrumental in negotiating a new loan for the fire house, reducing the monthly payments and the length of the remaining time on the loan from fifteen years to five years, resulting in a $240,000.00 savings; 8) Anita Painter, who passed away during the past week, was remembered fondly as a long-time member of the Dammeron Valley Landowners' Association;   9) $24,000.00 had already been set aside toward the purchase of a used brush truck for the fire department. The DVLA Board set aside an additional $6,000.00 in the proposed 2010-2011 budget which will enable the purchase of this truck during the 2010-2011 budget year; 10) The cash reserve maintained and carried over the 2010-2011 budget year is approximately eighty percent of the budget; 11) Several landowners are delinquent in their 2008-2009 and 2009-2010 dues. A suggestion has been made to call these landowners, but this has not been completed in 2009-2010. 12) Open meetings, beginning in June, 2009, were held to modify the By-Laws and Architectural Guidelines since some past procedures may be questioned due to legal validity. Landowner input was actively solicited. Fifty-one percent of landowner approval is needed to modify these documents. If proposed amendments do not pass with a fifty-one percent approval on the ballot today, the new board may address the issue in 2010-2011.

Barbara suggested a short adjournment to determine the status of a quorum. MOTION was made by Sheri Mandell that the Fire Chief's report be given at this time. Motion was SECONDED by Rick Gustavson, and motion carried.

REPORTS:

--    FIRE CHIEF'S REPORT:

Chief Kyle Talbot indicated it had been a busy year for the Fire Department and expressed appreciation for the many dedicated members who shoulder the load. Chief Craig Bennett introduced the current members of the Fire Department and announced their certification levels: Chief Talbot, Craig Bennett, Maciej Szczerbiak, Jim Peterson, Ron Johnson, Jay Workman, Chris Volksen, Mark Ahrenholtz, Kevin Dye, Scott Ballif, J. R. Baird, Kathy Szczerbiak, Kathy Mason, Clint Talbot, Doug Collier, Lance Cornwall, Russ Eardley, Chance Olige, Bill Haag, Tyler Volksen (cadet), and Jordan Hall (cadet).

In response to landowners' questions, Chief Talbot indicated that the military brush truck was not part of the ISO rating criteria. Rick Johnson asked if the landowners could be informed of any investments that could be made to the Fire Department that would raise the ISO rating; Chief Talbot indicated he would look into that possibility. The Fire Department personnel must have the express permission of the owner to enter a landowner's property for clean-up purposes. A county nuisance order can be obtained for those properties that are not maintained and kept free of weeds and debris. A "typical response" time could not be given for emergencies since fire department personnel are volunteers and are not stationed on duty at the fire house. Most of the fire fighters must respond from St. George, get into uniform, and continue from there. The minimum responders to a call are two medical personnel on a medical call and two fire fighters to a fire. The $300.00 appreciation payment to each qualified fire fighter included in the proposed 2010-2011 will not change the volunteer status of the personnel since it is under the $600.00 limit. The $2,000.00 hydrant expense listed in the proposed budget is for anticipated expense for hydrant repair. The training budget was reduced due to the fact that the medic training of approximately $1,000.00 per person is paid for by the fire fighters themselves. There were only two lightning strikes the past year, and this trend is expected to continue this year. The trucks are all certified, and the firefighters' equipment is in place. More involvement with county departments and more opportunities for training and certifications are expected in the next year, although we are in the best shape ever in regard to these issues. Fire department personnel were called to 14 vehicle accidents in the past year; the jaws of life were used in one of these calls.

The Fire Department personnel responded to three fires, one of which was a minor attic house fire. They responded to 53 medical calls, 14 of which were vehicle accidents. No personal injuries were reported. Thirty-one fire and medical training sessions were provided in house. Team members attended six separate trainings out of the area; three firefighters attended EMT certification.

The department still operates six vehicles and one trailer. A lot of money was spent keeping them ready to respond. One diesel truck needed extensive repair to its fuel delivery system.

The military vehicle will not meet state inspection tests. It will be returned to the state sometime this year and will be replaced by a newer brush truck to be purchased with money that the Board has saved from the residuals of payments left over after the Engine was paid off.

The valley fire hydrants have all been flow tested. If you would like to know the flow in your neighborhood, please contact Chief Talbot. Please clean weeds around hydrants for faster access to them. Presently there are ninety-eight hydrants, two with minor problems.

The community was re-evaluated for ISO certification recently. A lot of work went into preparing for the inspector's visit. The water company was represented by Randall Richards. We all feel good about the outcome of the survey. We will not receive notification of our rating for another few months.

The burn pile has worked out very well this past year, thanks to Alan Strebeck and volunteers. We will continue to operate it this year as well. It will be managed by Mac Thomson who will post available dates.

Homeowners may burn on their property through next week; then it will end until fall.

The budget this year includes $3000.00 more for vehicle repair. The radio line item has been increased because of the National Fire Protection Codes that require each firefighter to have use of a hand-held radio. More hand-held radios will be purchased.

$5,000.00 is added for the purchase of a used extrication pump and jaws.

Up to $6,000.00 is added for reimbursement of the firefighters for time and personal resources used.
Chief Talbot calculated the average time spent by each firefighter for one year's service, and the monies being proposed for appreciation: In house and out of area training; duties performed to maintain personal gear, vehicles, pumps, saws, generators, the fire house; hydrant testing; monthly administrative meetings; department office paperwork, etc. = 95 hours per year per firefighter. The board and officers' intent is to offset the time and resources expended by the firefighters by annually paying them a nominal amount. The officers have developed a qualification list for the firefighters to meet to be eligible for reimbursement, which includes dues paid on time and good standing on the team (attendance, duties performed). Payment would be made for the previous year, after the annual meeting. Payments are $100.00 for the past two years; $200.00 for three years; $300 for four years; and $400 for five or more years' service. Payment for the past year under these criteria would total $4,200.00. This is an average of $2.21 per hour for the 1900 total hours spent by twenty firefighters. Chief Talbot would like to see the monies for this purpose available in each future budget.

Rick Johnson applauded the DVLA Board for dissolving the SSD during the previous year. In response to a landowner question, Chief Talbot indicated that a replacement of a brush truck this coming year would not affect the ISO rating.

Meeting was adjourned to determine status of quorum. 205 potential ballots met the number needed for a quorum.

There was a short discussion on what constituted a quorum determination. Barbara Hjelle made a determination that a quorum had been reached for voting purposes, and a MOTION was made to close the discussion, seconded, and the motion carried.

PROPOSED 2010/2011 BUDGET:

There were no further comments or questions regarding the proposed 2010-2011 budget.

TRUSTEE NOMINATIONS CANDIDATE STATEMENTS:

Barbara Hjelle introduced Jim Johnson, the landowner running for a Board position. Annie Hune and Mark Ahrenholtz were nominated from the floor as additional candidates, and agreed to accept the nominations. Barbara gave each candidate a few minutes to introduce themselves and answer questions from the landowners. She expressed appreciation for their willingness to help serve on the Board.

MOTION was made by Sally Musemeche to close the nominations, and Sheri Mandell SECONDED the motion. The motion carried.

PROPOSED BY-LAWS AND ARCHITECTURAL GUIDELINES:

After a short discussion on the proposed amendments to the By-Laws, Ken Mandell made a MOTION that the discussion be closed; SECONDED by Sheri Mandell, and the motion carried.

The discussion on the proposed amendments to the Architectural Guidelines was closed by a MOTION by Rick Johnson, SECONDED by Ken Mandell, and the motion carried.

REPORTS (Continued)

--    WATER COMPANY/DEVELOPER:

Brooks Pace presented the water company/developer report. He announced that Nicki and Randall Richards are the new managers of the Dammeron Valley Water Company. A SCADA system has been put in place and is being maintained with the help of Bill King. Presently Trent Bowler is the certified operator for the water company.

The last development planned for the valley was in 2005. There are 18 lots available for sale in Pinion Hills, and 280 lots on state land. It could be a few years before anything happens with the 280 lots.

Brooks encouraged the DVLA Board to try and establish a smaller quorum number requirement. He indicated he did not vote for the By-Law amendments as proposed on the ballot since they did not address this issue. He would like to see energy put into incorporating Dammeron Valley, and would cooperate in increasing the initiation fees on new lots to help pay for additional fees incurred in incorporating.

--    ARCHITECTURAL REVIEW:

Lance Cornwall indicated that the Architectural Committee had reviewed and approved 3 homes, 4 garages/barns, 1 green house, 1 pergola, and solar panels during the 2009-2010 year.

--    FIRE SAFE COMMITTEE
Mac Thomson explained the fire safe program in which landowners' hours spent cleaning debris from around their homes and lots are paid back by work completed by the state or by the use of state equipment. Volunteers are needed to update the Dammeron Valley fire plan book and also to be available at the burn pile during open hours. Burn pile open hours will be posted on Thursday evenings; the burn pile will be open approximately every other weekend.

DISCUSSION COMMENTS FROM THE FLOOR:

Comments were given on different ways of establishing a quorum. One landowner requested that members consider the rights of others when allowing their dogs to run free. It was announced that one renter whose property has not been appropriately maintained was being evicted that day.

BALLOT RESULTS
Barbara Hjelle announced the balloting results. The new Board members are Jim Johnson and Mark Ahrenholtz. The dues amount was approved for $300.00 with a $15.00 per month late fee on delinquent dues.
The budget passed with 180 yes votes; 23 no votes. The amendments to the By-Laws did not pass with 137 yes votes; 63 no votes. The amendments to the Architectural Guidelines did not pass with 120 yes votes and 74 no votes.

MOTION was made from the floor to adjourn the meeting. It was SECONDED by Jim Johnson, and the motion carried. The meeting was adjourned at 11:40 a.m.

Carol Clason, Recording Secretary

Minutes - DVLA Board Meeting 04/27/10

2010-04-27T19:00:00.007-06:00

Draft: Minutes of the DVLA Board Meeting of April 27, 2010

Board Members attending: Barbara Hjelle, Jim Johnson, Bill King, Lance Cornwall    Absent: Von Mason

Monthly DVLA Board Meeting was held at the Fire House. Five landowners were in attendance.
President Barbara Hjelle called the meeting to order at 7:00 p.m.

1. Approval of agenda
     MOTION made and seconded that the agenda be approved.

2. Review and approval of the minutes of the March 30, 2010, DVLA Board meeting
     MOTION made by Bill King and seconded by Lance Cornwall to approve the minutes for the March 30, 2010, DVLA Board meeting as submitted. The motion carried.

3. Reports
     3a. President's message
     Barbara Hjelle indicated that the DVLA needs procedural check lists to be passed on to new Board members for future use. Presently check lists are being compiled for this purpose.
     3b. Financial Report -Carol Clason
     Carol Clason reported that one more landowner paid their delinquent 2009-2010 dues this month.One lot that was on the delinquent list under John and Jean Oakes was returned to the Dammeron Corporation, so no dues have been paid on that lot for 2009-2010.
     $3,600.00 was received from Brooks Pace in payment of the transfer fees of $200 each for the 18 Pinion Hills lots that were recently transferred to a new owner.

    MOTION made and seconded that the financial report be approved.

     3c. Fire Department Report
     The fire report was presented by Lance Cornwall. There were no fires the past month and three medical calls. Two brush trucks needed a total of $700.00 repair.
     3d. ARC Report - Lance Cornwall
     Plans were submitted and approved for a new house at Dammeron Valley Heights - lot 4, a new garage at Meadows - Lot 12, and pergola at Canyon Trails - Lot 1 in the past month. There were requests from Pinion Hills for solar equipment to be installed on the top of a residence and a new garage.
     Barbara Hjelle is to be the ARC trustee until May 15, 2010, after which Bill King and Jim Johnson will fill in.

     4. Old Business
     4a. Amended park maintenance contract and bid procedure - Bill King and Lance Cornwall
     Fourteen bids for the 2010 season for the park and entrance maintenance contract were opened and read to those in attendance. EnviroCare was chosen based on being the lowest bid in compliance with the request for proposals. Their bid consisted of $300 per month for the park, $30 for the entrances, and $45.00 per hour rate for additional labor.
     MOTION made by Bill King to accept EnviroCare as the subcontractor, seconded by Jim Johnson, and the motion passed.
     Lance is to respond to the participants in the bidding process, notifying the contractor who secured the bid and thanking the others for their interest.
     4b. Annual meeting planning
     Volunteers were listed for the following duties:
          i.   Purchase restaurant gift certificates of $50.00, provide copies of CCR's, update mailing list, secure name tags and pens - Carol Clason
MOTION was made by Lance Cornwall and seconded by Jim Johnson that $50.00 restaurant gift certificates be presented to retiring DVLA Board members, and the motion carried. Barbara Hjelle requested that no gift be purchased for her.
          ii.   Sign-in table CCR table - Kim Ahrenholtz (She will call for volunteers)
          iii. Telephone calls to all landowners - Donna Geer, Ken Mandell, DVLA Board
          iv. Table set-up - Volunteers to be at the meeting at 7:00 a.m.
          v.   Clean-up crew - Sherri Mandell
          vi. Greeter, flag ceremony - Mark Ahrenholtz
          vii. Invocation - Ken Mandell to ask Al Painter; if he is not available Mark Ahrenholtz to handle
          viii. Ballot boxes, creamers, sugar, cups (hot, cold), stir sticks, napkins, plates - Barbara Hjelle to check community center, or purchase.
          ix.. Ballot counters - (Cyndy Johnson volunteered to arrange for ballot counters after the meeting adjourned.)
          x.   PA system, microphones, tables for Board - Lance Cornwall to call
          xi. Coffee - Sally Musemeche
          xii. Purchase drinks, OJ, donuts, milk, coffee, tea, cocoa - Barbara Hjelle and Bill King
          xiii.Water (sports coolers, ice) - Cyndy Johnson
          xiv. Circuit breakers and remove fire trucks - Kyle Talbot (Lance Cornwall to e-mail Kyle)
     Board members are to meet Friday evening, May 14, 2010, at 7:00 p.m. to document mailed-in ballots. This will be an open meeting of the Board so that members can attend to observe the process.

5. New Business
     5a. Based on prior practice, the majority of new lots sold have paid prorated dues depending upon the month sold. MOTION made by Lance Cornwall and seconded by Jim Johnson that this be the ongoing practice, and that any landowner who has paid in excess of this be refunded what is due to them. The motion carried.
     5b. MOTION made by Lance Cornwall and seconded by Jim Johnson that lots returned to the original developer not be required to pay dues until resold. The motion carried.

6. Comment and discussion by landowners
     None presented.

7. Adjournment
     The meeting was adjourned at 8:30 p.m.

Carol Clason
Recording Secretary

Minutes - DVLA Board Meeting 03/30/10

2010-03-30T19:00:00.010-06:00

Minutes of the DVLA Board Meeting of March 30, 2010

Board Members attending: Barbara Hjelle, Jim Johnson, Bill King, Lance Cornwall    Absent: Von Mason

Monthly DVLA Board Meeting was held at the Fire House. Seven landowners were in attendance.
President Barbara Hjelle called the meeting to order at 7:00 p.m.

1. Approval of agenda
MOTION made and seconded that the agenda be approved.

2. Review and approval of the minutes of the February 23, 2010, and the March 10, 2010, DVLA Board      meetings
MOTION made by Lance Cornwall and seconded by Bill King to approve the minutes for the February 23, 2010, and the March 10, 2010, DVLA Board meetings as submitted. The motion carried.

3. Reports
     3a. President's message
     Barbara Hjelle indicated that the DVLA Board members had spent considerable time during the past year examining the by-laws and architectural guidelines. Since approval of fifty-one percent of the DVLA members is required to amend these governing documents, it is hoped that the landowners will study the suggested changes which are being mailed out in the annual meeting packets. Because questions have been raised as to the validity of the current versions of these documents, we need a clearly approved set of bylaws and guidelines. These amendments will be voted on at the annual meeting.

     3b. Financial Report -Carol Clason
     Carol Clason reported that no additional payments were received on delinquent dues from the past two years during the month of March, 2010. Landowners who had paid only partial payments for the 2009/2010 year were notified in writing that liens will be filed on the remaining amounts owing if not paid by April 30, 2010. Barbara Hjelle secured bids from printing companies on the cost of one mailing to the landowners. The result was between $1200 and $1500. Based on this information, it was recommended that the cost of printing and mailing be increased in next year's budget.
MOTION MADE by Bill King and seconded by Lance Cornwall that the financial report be approved, as submitted. The motion carried

     3c. Fire Department-Kyle Talbot
     Chief Kyle Talbot indicated there were no fires in the past month. There was one medical call (heart attack). Currently there are 22 fire fighters on the team, 3 of whom are cadets. All fire hydrants were tested in March.

     Open burning is now in effect until May 1, 2010. Please call Chief Talbot at (435)705-1345 when you are planning to burn. The young people from the Church of Jesus Christ of Latter-Day Saints were outside pulling weeds, but were having a difficult time doing it due to the winds and bad weather. Four more hand automatic sand fillers were purchased. Alan Strebeck has resigned as the manager of the burn pile. Barbara Hjelle noted that Alan has performed a valuable service to the Valley, and we should all express our thanks to him. The personnel of the fire department will try to keep it open for another year, but A NEW MEMBER IS NEEDED TO VOLUNTEER TO TAKE OVER COMPLETE RESPONSIBILITY FOR MANAGING THE OPERATION. That volunteer would need to open the gates and make sure the volunteers who are manning the burn pile are there when scheduled. Landowners can temporarily call Chief Talbot to arrange to open the pile. If no volunteer comes forward, the burn pile will close.

     The printer at the fire department gave out in March. If anyone has one they would like to donate, it would be appreciated. It would need to have a flat top for scanning capabilities.

     The ISO review took place March 29 and 30. Personnel examined all records, training reports, vehicle titles, repair records, hoses, water company records, tanks, pumps, hydrants. All trucks met their requirements. One afternoon was spent testing hydrants. The only problem that surfaced was the fact that when spinning the wrench to open/close the hydrants, the wrench was hitting the concrete pads underneath. It will be up to six months before the review comes back to the fire department. It is hoped that the rating will continue to be high enough to keep insurance rates lower in the Valley than would otherwise be the case.

     3d. ARC Report - Lance Cornwall
     A set of plans for a privacy fence were reviewed by the committee in March.

4. Old Business
     4a. Amended park maintenance contract and bid procedure - Bill King and Lance Cornwall
Regarding the draft contract that was submitted, one change was suggested - that the four entrances (eight corners) need to be included in the areas to be maintained by the sub-contractor.
MOTION MADE by Bill King that the contract be accepted, including the change. Seconded by Lance Cornwall, and the motion carried. Lance is to send out the notices requesting bids. The notice and amended contract are to be e-mailed to Carol Clason so that she can place them on the DVLA letterhead. Anyone who wants to suggest a sub-contractor is to contact Lance Cornwall for inclusion on the mailing list.

     4b. Annual meeting planning
      i.    Budget - Every fire fighter is required to have a hand-held operator, and that requirement is reflected in this year's budget request. Barbara Hjelle asked if the board wanted to further discuss a discretionary fund for the Chief to be able to reward the fire fighters for their service (for example, $300 per each fire fighter who is current with his/her DVLA dues and meets Chief Talbot's requirements for the team) to follow up on the last budget discussion. The firefighters work very hard in their volunteer efforts, resulting in substantial savings to the landowners on fire insurance. The appreciation line item was established at $6900.

     Bill King asked if the budget item for vehicle maintenance for the fire department was realistic, in light of the spending on that line item in prior years. The line item was increased to $7,500 to more accurately reflect prior spending.

     Barbara noted that the line item for salary for the secretary/treasurer is at $6,000, which would provide for a raise to $500 per month from the current salary of $300 per month. She noted that Carol Clason provides highly valued skills in accounting as a professional, and that the work load is substantial, especially during the time of preparation for the annual meeting and for dues collection. She suggested that it is important to keep this salary at some reasonable minimum in order to retain qualified people, since they cannot be paid for extra work they do that is not covered by the baseline salary.

     A contingency reserve was set at $8,525.

     The dues would remain at $300 per landowner.

MOTION MADE by Lance Cornwall to accept the budget as proposed. It was seconded by Jim Johnson, and the motion passed.

     ii.   Board candidates - If anyone is interested in being a candidate for the Board, please let the DVLA Board know. Jim Johnson, who has volunteered to be a candidate, is to furnish a short biography to be published. The Board discussed giving gift certificates to retiring Board members, in place of plaques.

     iii. Mailing packets - Board members and volunteers are to meet Thursday evening at 6:00 p.m. to stuff envelops for mailing the annual meeting packets.

     4c. Update on enforcement issues
Regarding the rocks and vehicles on the property on North Old Farms Road, most of the vehicles are gone. The rocks have not been removed, and this property will remain on the agenda for examination for the next meeting. Lance Cornwall approached the renter of the property that needs cleaning. She indicated she "would work on it". The telephone contact information for the landowner of that property is not current, so Lance was unable to contact him/her.

     4d. Discussion on payment of fees due under protective covenants upon sale of 18 Pinion Hills lots
Brooks Pace has agreed to pay the $200 per lot transfer fee ($3600) now and to guarantee that the dues will be paid upon the lot sales from the current owner to the next purchaser. Barbara recommended, given the bulk sale of the lots, Brooks' promise to pay the $3600 up front and his representation that he has transferred his rights to his purchaser to delay the payment of dues until the lot sale, that the Board accept his offer.
MOTION MADE by Lance Cornwall to rescind the original motion that liens be placed on the 18 lots if the transfer fees and dues were not paid upon the original sale of the lots. Seconded by Jim Johnson, and the motion carried.
MOTION MADE by Lance Cornwall that the agreement as proposed by Brooks Pace be accepted. Seconded by Jim Johnson, and the motion carried.

5. New Business
     Discussion of standards for privacy walls, request for approval of block wall enclosing approximately 5,500 square feet area - Approval has been requested for a solid block privacy wall that would surround the back yard at Lot 16, Canyon Trails. The wall would be built of aesthetically pleasing block that would blend with its surroundings, and trees left on the property that would help cover the wall. The main consideration in this request is whether the wall, as proposed, can be interpreted in accordance with the architectural guidelines as in "close proximity to the house", which is the central consideration in approving construction of a privacy wall in the valley. The size of this privacy wall could make it a "precedent-setting" decision. Ryan Anderson stated that there are a number of other solid fences or walls in the valley that are similar in nature to this one, which is planned to provide privacy and protection for a swimming pool. The Board members decided to view the property before a final vote on the issue was taken.

6. Adjournment
     The meeting was adjourned at 10:20 p.m. to be reconvened at 11:30 a.m. on Wednesday, March 31, 2010, at Lot 16, Canyon Trails, for further consideration of the request for approval of a block privacy wall on the property.

Carol Clason
Recording Secretary

The Board reconvened on the site of Lot 16 Canyon Trails on Wednesday, March 31, at 11:30 a.m.   In attendance were Barbara Hjelle, Lance Cornwall and Jim Johnson, as well as the lot owners. Those present walked the area and examined the proposed location of the residence, swimming pool and wall. They also discussed the idea of looking at the block wall on a nearby lot. After the discussion, the lot owners stated that they would reconsider their plans in light of the discussion and let Lance Cornwall know if they decided to amend the plans. The meeting was adjourned to be reconvened after the lot owners submitted final proposed plans.
The Board reconvened at the Community Center at 6:00 p.m. April 8. In attendance were Barbara Hjelle, Lance Cornwall, Bill King and Von Mason. The owners of lot 16 Canyon Trails had amended their proposal by lowering the height of the block wall to five feet and limiting the extent of the solid wall to end just past the swimming pool on each side. From that point, the wall would no longer be solid but would have a 2' 8" course of split face block with wrought iron extending another 2'-4" feet above, to a final height of 5'0". After lengthy discussion Lance Cornwall moved to approve the wall as proposed based upon the following factors that render the wall as designed in this location appropriate. Bill King seconded the motion and passed unanimously. The factors considered in approving the wall as designed included the following.
--    The lot owners worked constructively with the board to find a solution that would address concerns regarding their design and made changes to accommodate concerns expressed by the board.
--    The lot is sloped downward from the front, with a "berm"at the front that limits the view of the rear of the lot from the street.
--    The view of the lot is limited from anywhere but the street and immediately adjacent lots so the wall as proposed will not block views of surrounding scenery viewed from a distance.
--    The wall is attached to the house and extends only so far as necessary to provide privacy between the house and the swimming pool on both sides.
--    The wall is well within the setbacks specified for the lot.
--    The wall is to the rear of the house, not in front.
--    The owners are planning on landscaping around the solid portion of the wall with lilacs or similar vegetation which will provide a screen.
--    The surrounding landscape has native trees that will partially hide the wall from view.
--    The wall will be split face block, with the color designed to blend with the surrounding soil color.
--    The wall does not form a solid line with the walls of the house, thereby avoiding a "compound" appearance.
--    The footprint of the house and wall are not excessive in comparison to other structures that would normally be permitted on the lot.
--    A solid wall of similar dimensions was approved for a lot nearby.

Minutes - DVLA Board Meeting 02/23/10

2010-02-23T19:00:00.020-07:00

Final Minutes of the DVLA Board Meeting of February 23, 2010

Board Members attending: Barbara Hjelle, Lance Cornwall, Von Mason.                  Absent: Bill King

Working DVLA Board meeting to discuss governing documents of the DVLA was held this evening from 6:00 p.m. to 7:00 p.m. The next working DVLA meeting to discuss the governing documents will be held at 6:00 p.m. on Wednesday, March 10, 2010. Landowners are encouraged to attend.

Monthly DVLA Board Meeting was held at the Fire House. Nine landowners were in attendance.
President Barbara Hjelle called the meeting to order at 7:00 p.m.

1. Approval of agenda:
     MOTION MADE by Lance Cornwall to approve the agenda; SECONDED by Von Mason, and motion carried.

2. Appointment of board member to replace Sally Musemeche for remainder of term:
      MOTION MADE by Lance Cornwall to approve Jimmy Johnson to replace Sally Musemeche for the remainder of her term ending in May, 2010. SECONDED by Von Mason, and motion carried.

3. Review and approval of the minutes of January 26, 2010, DVLA Board meeting:
     MOTION by Lance Cornwall to approve the minutes; SECONDED by Barbara Hjelle, and motion carried.

4. Reports:
     a. President's message - No message presented.
     b. Financial Report - Carol Clason reported that there were no out-of-the-ordinary expenses in February, with the largest expenses being the maintenance of the fire department vehicles. A budget meeting was held on February 16, 2010. The budget was lacking only 1) Chief Talbot's line item amounts for the Fire Department, 2) insurance policy bid amounts, and 3) park maintenance bid amount to be completed. The treasurer's report was approved as submitted.
     c. Fire Department Report - Chief Kyle Talbot indicated there were no fire calls during the past month. There were a number of medical calls including a truck roll-over, an overdose, and one person deceased before the volunteers arrived.

          Volunteer Troy Johnson has moved, leaving twenty members on the fire team. Two members are completing their EMT certification at this time.

          All of the fire trucks are &quot;one hundred percent&quot; at the present time. Federal regulations require that the military brush truck, which is now military green, be painted red in order to use it on federal land. After an original indication that it would be painted at no cost to the Dammeron Valley Landowner's Association, we are now being asked to have this done. A final resolution has not been decided. There is upcoming training for annual recertification that is to be completed on Saturday.

          Regarding the paging systems for Dammeron, there are two possible solutions to the intermittent transmissions. 1) Diamond Valley has a system in place upon which Dammeron Valley may piggy-back or 2) Enterprise has indicated it will pay the expense to move the existing system to their location, at which time Dammeron Valley will be able to continue to use it, but with improved reception.

          Kyle Talbot has been accommodating individuals who have needed to use the burn pile, but it is expected that when Alan Strebeck returns, it will be open more often. Chief Talbot indicated he would help load one truck of debris from the burn pile. He believes it will cost about $400 - $500 to have it disposed of, and asked that this be considered in the budget.

         During March, 2010, the Dammeron Valley Fire Department is to receive its 10-year ISO evaluation. Communities are rated on their available fire protection, with a & 10& being the worst and a & the most favorable. Insurance fire premiums are based on the ISO rating. It is estimated that for every point of rating, the insurance savings exceed $100.00. Dammeron Valley currently has a rating of & 5, which is excellent. Chief Talbot is required to have the paperwork completed by March 28, and is requesting that the DVLA Board supply or obtain from the Dammeron Valley Water Company, the following for the evaluation: 1) Map of Dammeron Valley, 2) Addresses of any three-story buildings in the valley, and 3) the proximity of the water supply to each residence. (This would require getting an information packet to the Dammeron Valley Water Company to be completed by them and returned by March 19, 2010.)

     d. ARC Report - Lance Cornwall reported that one deposit was refunded on a garage at Lot 9, the Farms, after the project was approved as completed. Plans were approved for a home as submitted, plus a greenhouse on another lot was also approved.

          Upon inquiry of one of the landowners present, Lance confirmed that approval packages contain a signed statement by the lot owners that they will abide by the restrictive covenants for their sub-division.

5. Old Business:

     a. Amended park maintenance contract and bid procedure - Park maintenance bid process to be submitted within two weeks.
     b. Update on storage/stockpiling of construction and landscape material on residential lots - The DVLA encourages landowners in the valley to help by offering to house whatever can be moved and stored discreetly on other properties. Contact Von Mason, (435) 574-2049, if you are interested and able to help with this. This item will be included on the April agenda to determine if these materials have been moved.
          Lance Cornwall is to call on the renters that have trash surrounding their home to offer help in clean-up. To date, there has been no response to letters sent to the owner and the county on this property.
     c. Update on small shed built on the green belt - Mac Thomson is to approach the owner of Lot 3, Old Farms subdivision, to determine if the shed is in violation of the green belt restrictions, as this has not been confirmed. Those present indicated that it was difficult or impossible to tell whether the shed violates the setback requirements.
     d. Discussion on payment of fees due under Protective Covenants upon sale of 18 Pinion Hills lots - Barbara Hjelle is to contact Brooks Pace indicating that the Board has no discretion to waive the transfer fees and the membership dues owning on the 18 lots recently sold by the Dammeron Corporation to one party. MOTION MADE by Jim Johnson that if the $3600 ($200 per lot) transfer fees are paid, a lien be placed on the properties for the remainder owing of $5400 ($300 per lot) for the annual dues of 2009-2010. If no payment is received, a lien of $500 is to be placed on each lot listing the transfer fee and the dues owing. SECONDED by Von Mason. Three &quot;Aye&quot; votes, with one abstention, and the motion carried.

     e. By laws and architectural guideline amendments and mailing/voting procedure approval (also mailing out request for participants in DVLA e-mail list ) - Requests were made that a redlined comparison between the original documents and the suggested amendments be completed so that the changes could be more readily understood. This discussion is postponed until a working meeting to be held on Wednesday evening, March 10, at 6:00 p.m., prior to which time the redlined documentation will be made available at the mailboxes and on the internet bulletin board.

7. New Business:
     a. Budget discussion, planning for annual meeting - The three required areas needing completion in the budget were reiterated - 1) Line item amounts from Chief Talbot, 2) Park maintenance bid amounts, and 3) insurance bid amounts.
     b. Discussion of unpaid dues and liens - Von Mason and Ken Mandell will call landowners who are delinquent in their dues to determine if arrangements can be made for payment.
          c. Request for approval of Protective Covenants for Dammeron Heights - According to the map of the valley attached to the contract executed with the developer in 2000, the owner of the 4 lots in Dammeron Heights is required to file and secure approval for restrictive covenants. MOTION MADE by Lance Cornwall and SECONDED by Von Mason that the covenants, as submitted, be approved subject to the following changes: The dues are currently $300 (not $288). Please remove the second to last sentence: "The Board of DVLA may adopt or amend rules and regulations, guidelines and covenants may be enacted from time to time by a majority vote of a duly constituted quorum of the dues paying members of the DVLA". Three "Ayes", and one abstention, and the motion carried.
          d. Discussion re. mailing procedure (comparative costs) - This item discussion tabled until next DVLA Board meeting.
     e. Discussion on disposition of signs removed from old park property - MOTION MADE by Jim Johnson and SECONDED by Lance Cornwall that the signs from the previous park be kept and put to use in the new park. Motion carried.
     f. Eagle Scout project consideration - This item was tabled due to non-attendance of persons suggesting the project.
8, Comment and discussion by landowners
    The deterioration of the surface surrounding the mail boxes was a concern for several landowners. Lance Cornwall is to put together estimates on resurfacing with concrete, asphalt, or other surfaces, with a recommendation of which might be best. He was also asked to address the problem of standing ice at the boxes, and the costs to rectify that problem.
9. Adjournment:
     MOTION MADE by Jimmy Johnson, SECONDED by Von Mason to adjourn the meeting at 9:30 p.m.

Carol Clason
Recording Secretary

Minutes - DVLA Board Meeting 01/26/10

2010-01-26T19:00:00.002-07:00

Final Minutes of the DVLA Board Meeting of January 26, 2010

Board Members attending: Barbara Hjelle, Bill King, Lance Cornwall. Absent: Von
Mason, Sally Musemeche

Working DVLA Board meeting to discuss governing documents of the DVLA was held this evening from 6:00 p.m. to 7:00 p.m. The next working DVLA meeting to discuss the governing documents will be held at 5:30 p.m. on February 23, 2010.

Monthly DVLA Board Meeting was held at the Fire House. Four landowner were in attendance.
President Barbara Hjelle called the meeting to order at 7:00 p.m.

1. Approval of agenda:
A change to the agenda was made to include "Resignation of Board member" under New Business, section e. MOTION MADE by Lance Cornwall to approve the agenda, SECONDED by Bill King, and agenda approved.

2. Review and approval of the minutes of the December 1, 2009, DVLA Board meeting.
After a change to the wording in the paragraph under section 7, a MOTION was made by Lance Cornwall and SECONDED by Bill King to approve the minutes for the December 1, 2009, DVLA Board meeting as submitted. The motion carried.

3. President's message
No President's message presented.

4. Presentation by Jennifer Harris, Recycling Coordinator of Washington County on the recycling program and commodity monies. The Dammeron Valley Landowners Association is to receive $171.55 in commodity monies from the 2009 program based on the number of households in the community. During 2010 they are attempting to distribute the commodity monies based on tonnage of recycling collected per community.

5. Reports:
a. Financial Report -Carol Clason
Carol Clason presented the current financial statements. The fire house loan was renegotiated in November, 2009. The fire house will be paid off in five years, instead of fifteen more years, and the monthly payment is now $60.00 per month less, based on a substantial reduction in the loan interest paid.

The electricity bill for the Community Center was quite high during December, 2009. A check was made with the users of the center, and they are keeping the heat turned down to the lowest thermostatic temperature when the building is not in use.

A working meeting to discuss the current budget and this year's annual meeting preparation is to be held at 6:00 p.m. on Tuesday evening, February 9, 2010, at the Fire house.

MOTION MADE by Lance Cornwall, and SECONDED by Bill King that the Board authorize up to $100.00 per project for payment of clerical work completed by a worker, not an employee of the Dammeron Valley Landowners Association, when additional work is needed on specific projects, subject to proper verification of subcontractor status and completion of required paperwork. The motion carried.

Since the minutes of the Board meeting of December 1, 2009, are being published at this time, it was recommended that further action concerning nonpayment of dues by 18 landowners be postponed one month with the request that these landowners make arrangements to pay before the next DVLA Board meeting on February 23, 2010.

b. Fire Department Report
Maciej Szczerbiak from the Fire Department reported 7 medical emergencies, 1 structural fire, 4 car crashes, and 3 other incidents during the previous month. He emphasized that the Intersection at Highway 18 and Diamond Valley is extremely dangerous, and caution should be taken when approaching that area. The members of the fire department have sand bags ready for use in case of possible flooding from flooding mountain snow. Sandbags are not provided for preventive use. Six fire department members attended fire school during the past month.

c. ARC Report by Lance Cornwall
A refund for Pinion Hills 105 was issued, and a set of plans for a new home was received during the past month.

The trustee for February is Barbara Hjelle and Bill King for March.

6. Old Business:
Amended park maintenance contract and bid procedure - Bill King and Lance Cornwall
The preliminary bid procedures information for the maintenance contract for next year will be presented at the February Board meeting.

7. New Business
a. Casita application for North Canyon Trails lot.
Since the landowner failed to attend the Board meeting and provide information, his application for temporary living quarters and casita approval was tabled.

b. Discussion of storage/stockpiling of construction and landscape material on residential lots.
     i. Barbara Hjelle is to draft a letter to the landowner of Lot OF2-08 citing violations of the protective covenants and the need to clean their property of construction and landscape material, with a copy forwarded to the County. Lance Cornwall and Bill King will unofficially contact the owner requesting compliance.

     ii. Lance Cornwall is contacting the landowner regarding the small shed built on the green belt and will report during the next DVLA Board meeting.

     iii. Rental home needing cleanup - Barbara Hjelle is drafting a letter to the landowner requesting compliance and proposing an organized cleanup, if required.

c. Payment of fees due under Protective Covenants upon sale of 18 Pinion Hills lots.
Barbara Hjelle is to contact the title company requesting information on the closing paperwork on the 18 lots. A study of the governing covenants plus developer rights will be conducted, and the issue is to be table until the February, 2010, DVLA board meeting.

d. Bylaw and architectural guideline amendments
The completed draft of amended bylaws and architectural guidelines are to be presented to the landowners for a one-month comment period. (51% of landowner approval is needed to pass the amendments.) The proposed amendments, along with a cover message from the President Barbara Hjelle, will be posted on the bulletin board and placed in the box at the mail boxes. Each Board member and the Secretary will have copies available for distribution. Comments from the landowners need to be received by February 19 (the Friday before the next DVLA Board meeting).

e. Resignation of DVLA Board member
A letter of resignation from Sally Musemeche was read by Barbara Hjelle, and she declared the position vacant. Lance Cornwall is to contact a prospective candidate; board members are to talk with him by telephone; and an interview is to be set up with him to be held during the budget meeting, if possible.

8. Comment and discussion by landowners
None forthcoming

9. Adjournment
At 9:35 p. m. MOTION by Bill King that the meeting be adjourned and SECONDED by Lance Cornwall. Motion carried

Barbara Hjelle made a MOTION that the meeting be reopened to address a new landowner's failure to pay full dues for the 2010 fiscal year. She is to draft a letter indicating that the full dues are owing.

MOTION made at 9:40 p. m. by Bill King that the meeting be adjourned and SECONDED by Lance Cornwall. The motion carried.

Carol Clason
Recording Secretary

Minutes - DVLA Board Meeting 12/01/09

2009-12-01T19:00:00.019-07:00

Minutes of the DVLA Board Meeting of December 1, 2009
Board Members attending: Barbara Hjelle, Sally Musemeche, Bill King, Lance Cornwall. Absent: Von
Mason

Working DVLA Board meeting to discuss governing documents of the DVLA was held this evening from 6:00 p.m. to 7:08 p.m. The next working DVLA meeting to discuss the governing documents will be held at 6:00 p.m. on January 5, 2010.

Monthly DVLA Board Meeting was held at the Fire House. One landowner was in attendance.
President Barbara Hjelle called the meeting to order at 7:08 p.m.

1. Approval of agenda:
Approval of the agenda was by acclamation.

2. Review and approval of the minutes of the September 29, 2009, DVLA Board meeting
MOTION made by Bill King and SECONDED by Lance Cornwall to approve the minutes for the September 29, 2009, DVLA Board meeting as submitted. The motion carried.

MOTION made by Sally Musemeche and SECONDED by Bill King to approve the minutes for the October 27, 2009, DVLA Board meeting as submitted. The motion carried.

3. President's message
No President's message presented.

4. Reports:
a. Financial Report -Carol Clason
Carol Clason presented the current financial statements. A lien release was received for the Brush 1 fire truck - all trucks paid off. The association is currently completing an insurance review to determine what coverage we have and what is needed. The liabilities of the Board members and the Secretary/Treasurer will be addressed in this process.

Last month we received a check from the State of Utah in payment for the services of the firefighters during the Cedar Bench fire. One-half of that check was distributed to those who worked that fire.

18 landowners (19 lots) are still owing dues for 2009-2020. Liens have been filed against all these lots, either in this year or 2008. The Board Members and the Secretary/Treasurer keep in mind those who are unable to participate in voting, in the complaint process, and securing building permission due to their non-payment of dues.

MOTION made by Sally Musemeche that the following information be included in the minutes: the name of the landowner owing dues, the lot number, and the amount presently owed with the request that these landowners make arrangements for payment prior to the January, 2010, DVLA Board meeting. Further action will be considered at that time. SECONDED by Bill King, and the motion carried.

Landowner                                         Lot No.        Amount Owed

1) Jewell Creigh                                    RA-06        $ 966.00
2) Cristin Davis                                  OF2-21           966.00
3) Richard and Patricia Downer           RA-26           390.00
4) Robert and Sue Elmes                     ME-06           390.00
5) Robert and April Everett                RA-19           390.00
6) Scott and Kelly Gordon                FA2A-47           390.00
7) Randall Hansen                            FA2A-53        966.00
8) Mike and Susan Harrold               H-75 H-76    780.00
9) John and Cherie Haselgruber        PHIII-61           966.00
10) Steven and Nanette Johnson           OF2-08           390.00
11) Keenan and Pamela Lebaron                CT-8           390.00
12) Jim Lewis (in escrow)                     OFSo-04           390.00
13) John and Jean Oakes                     PHV-91             390.00
14) Adam and Kellie Oliver                     OF2-11           390.00
15) Rod Rasmussen                           PHV-110           966.00
16) Steven Sevy                                        CT-19           390.00
17) Mack and Tami Sorensen                     CT-7           390.00
18) Mike and Josette Stubbs                   HS-70           390.00

The fire house loan is to be renewed this month and had to be renegotiated at this time. The U.S. Bank is offering excellent terms on the renewed loan, and it should be completed within the next week.
MOTION made by Lance Cornwall that the President or the Vice President be named as the signers on the new loan documentation. SECONDED by Bill King, and the motion carried.

b. Fire Department

Per Lance Cornwall, no representative from the Fire Department was available to present the Fire Department report due to previous commitments. The annual firefighter appreciation dinner is to be held shortly to announce the firefighter of the year award.

c. Trustee Assignments:
The Board member in charge of the ARC and planning commission agenda monitoring for December is Sally Musemeche.

A report on community concerns was presented by Sally Musemeche. Four issues were discussed in her report:

   i. The "green belt" issue - Owners of specified "green belt" areas are required to use water provided at a special rate by the water company for agricultural purposes. The designated "green belt" areas are to be kept free of structures. Presently there are two violations - a small shed built on the "green belt" and a boat parked on the "green belt". Sally is to forward to all landowners having a "green belt" area a letter listing the obligations and restrictions on those areas, with a purpose towards educating those involved.

   ii. A rental home needing cleanup. Sally has contacted the County who sends out a notice giving 15 days to clean up the area around the home to get rid of boxes, clutter, old appliances, storage of junk, etc. Sally is to follow-up with the County to determine the status of their actions. If not remedied, the Board is to take pictures of the property and forward them, along with the letters from the County, to the landowner.

   iii. The information from the landowner who plans to build a 12' by 24' barn, without approval from the County and the DVLA is to be forwarded by Lance Cornwall to the County.

   iv. The 7800 sq. ft. residence with a full apartment above the garage. Bill King is to contact the County regarding the restriction to only one residence per lot, with the possibility of a casita being approved. He is also sending a letter to the landowners with a copy of the CCRs for their subdivision and a statement regarding the fact that if living quarters above the garage were to be occupied while building the residence, they needed to secure a one-year temporary living quarters permit.

d. ARC Report by Lance Cornwall
Repainting of one residence approved last month. Two refunds are due to be issued on completed approved projects.

5. Old Business:

a. Amended park maintenance contract and bid procedure - Bill King and Lance Cornwall
The preliminary bid procedures information for the maintenance contract for next year will be presented at the January Board meeting.

b. SSD update on deed transfer - Barbara Hjelle
The Dammeron Valley Landowners' Association received the deed from the SSD.

c. Adopt-a-Highway contract changes - Cyndy Johnson
Rick Smith is in charge of the Adopt-a-Highway program.

d. E-mail communication process - Sally Musemeche
Sally Musemeche will be responsible for the correspondence to DVLA landowners regarding the e-mail communication process.

6. New Business (None scheduled)

7 Comment and Discussion by Landowners

One landowner expressed concern about the length of time before approved minutes of the DVLA Board meetings are published. The bylaws provide that the minutes are to be completed by the Secretary within seven days. The secretary will e-mail the draft minutes to the Board members. All five Board members are requested to respond and approve amended/corrected minutes within three days of receipt at which time they can be posted on the bulletin board and at the mail boxes.

8. Adjournment
At 9:15 p. m. MOTION by Bill King that the meeting be adjourned and seconded by Barbara Hjelle.

Carol Clason
Recording Secretary

Minutes - DVLA Board Meeting 10/27/09

2009-10-27T19:00:00.006-06:00

Draft: Minutes of the DVLA Board Meeting of October 27, 2009

Board Members attending: Lance Cornwall
Board Members absent: Barbara Hjelle, Bill King, Von Mason, and Sally Musemeche

Meeting was to be held at the Fire House at 7:00 p.m. No landowners were in attendance. (Fire Chief Talbot and Sec/Treasurer Clason were present.)

Due to a lack of a quorum of the Dammeron Valley Association Board members, Lance Cornwall postponed the meeting at 7:15 p.m.

Carol Clason, Recording Secretary

Minutes - DVLA Board Meeting 09/29/09

2009-09-29T19:00:00.011-06:00

Draft: Minutes of the DVLA Board Meeting of September 29, 2009

Board Members attending: Barbara Hjelle, Sally Musemeche, Bill King, Von Mason. Absent: Lance Cornwall

Working DVLA Board meeting to discuss governing documents of the DVLA was not held this evening.

Monthly DVLA Board Meeting was held at the Fire House. Four landowners were in attendance.
President Barbara Hjelle called the meeting to order at 7:00 p.m.

1. Approval of agenda:
MOTION by Bill King to approve the agenda. Seconded by Von Mason, and the motion carried.

2. Review and approval of the minutes of the August 25, 2009, DVLA Board meeting
MOTION made and seconded to approve the minutes for the August 25, 2009, DVLA Board meeting as submitted. The motion carried.

3. President’s message
Barbara Hjelle announced that a meeting will be set up for any Board member who wishes to attend to meet at Carol Clason’s home to review the financial accounts.

4. Reports:
a. Financial Report –Carol Clason
Carol Clason, Treasurer, presented the current financial statements. The fire trucks are paid off. For the rest of the year. As of September 29, 2009, there are 24 landowners who owe dues for the 2009-2010 year. During the past month two liens were released that were full paid from title companies, and three liens were filed against landowners whose properties were in the process of changing hands. The Board indicated that liens should be filed against those landowners still owing their 2009-10 membership dues. The treasurer will also contact the loan company for a release of lien on the fire trucks.

MOTION made by Sally Musemeche that there be an annual review on fire truck insurance. Seconded by Von Mason, and the motion carried.

b. Fire Department-Kyle Talbot
Chief Kyle Talbot indicated there were no fires in the past month. There were a number of medical calls – diabetic shock incident, motorcycle accident, child locked in a car, domestic fight, HTV wreck, fall by an elderly person, abdominal pain complaint. He indicated there is a seventy percent mandatory attendance required on the fire team. The resignations of three team members have been requested due to failure to meet this requirement. There was recent training on building structure fires, and two engineers attended a two-day National certified required course on driving emergency vehicles.

Chief Talbot discussed the absolute need for fire personnel to see address numbers on Dammeron Valley properties. He presented a sample post with a reflective house number on all four sides.

He also cautioned landowners who store wood for the winter to store only enough wood for several weeks next to the home. If several cords or more are being stored, they need to be away from the house.

After some discussion by the Board on the need for house numbers visible from the street, Sally Musemeche was asked to draft a notice on this subject (IN BOLD) to put in the Bulletin Board and in the water bill.

c. Trustee Assignments:
The following schedule for the Board member in charge of the ARC and planning commission agenda monitoring for the next two months is as follows: October – Barbara Hjelle; November – Sally Musemeche

ARC Report: Bill King indicated several sets of plans were reviewed and approved during the past month.

5. Old Business:

a. Amended park maintenance contract and bid procedure – Bill King and Lance Cornwall
Bill King stated that Lance Cornwall has the preliminary bid procedures information for the maintenance contract for next year and will have to present it at a later time. Barbara requested that the procedures be reviewed by the Board before implementing them.

b. SSD update on deed transfer – Barbara Hjelle
The Dammeron Valley Landowners’ Association has not yet received the deed from the county, and it is anticipated that it will be received by the October DVLA meeting.

c. Consideration of guidelines in the construction of casitas/guest houses in Dammeron Valley – Barbara Hjelle

MOTION by Sally Musemeche that the guidelines, drafted by Barbara Hjelle and reviewed by the Board, be approved when considering the construction of casitas/guest houses in Dammeron Valley.

These guidelines state: “The various CC&Rs for the Dammeron Valley Subdivisions require that only one single family residence be constructed on one lot, but many also provide for guest houses with varying provisions as to size. The CC&Rs that provide for guest houses are more restrictive, as a whole, than those that have no provision specific to guest houses. For this reason, it is reasonable to interpret the less restrictive CC&Rs to allow for guest houses.

The applicable County Code places restrictions on the nature and use of accessory dwelling units.

The DVLA Board of Trustees may approve guest houses in subdivisions where the applicable CC&Rs do not specifically authorize or provide standards for approval. The DVLA may approve guest houses that meet currently applicable County standards and other applicable provisions of the CC&Rs and guidelines. Before the DVLA will consider approval of a guest house, the owner must have received conditional use approval from the County Commission.”

Seconded by Bill King, and the motion carried.

d. Adopt-a-Highway contract changes – Cyndy Johnson
Renewal contracts are to be mailed to the Dammeron Valley Landowners’ Association in the future. The area covered by the Dammeron Valley landowners is now from mile marker 14 to 171/2. One-half mile was added when the sign was put up. It will be left as it is until the next renewal when it will be re-addressed. Cyndy offered to talk to the Adopt-a-Highway contact to determine when the State schedules it clean-up of the area (i.e. after the Marathon, etc.)

6. New Business:

E-mail communication process – Sally Musemeche
MOTION made by Bill King that a postcard, as drafted by Sally Musemeche and reviewed by the Board, be mailed to all landowners in the water bill, if possible, asking if they are interested in being placed on a e-mail list maintained by the association.
Seconded by Von Mason, and the motion carried.

7 Comment and Discussion by Landowners

One landowner requested that the minutes include a REQUEST THAT DRIVERS ABIDE BY THE SPEED LIMIT IN THE VALLEY, WHICH IS 25 MILES PER HOUR.

8. Adjournment - Meeting was adjourned at 8:15 p.m.

Carol Clason, Recording Secretary

Minutes - DVLA Board Meeting 08/25/09

2009-08-25T19:00:00.001-06:00

Draft: Minutes of the DVLA Board Meeting of August 25, 2009

Board Members attending: Barbara Hjelle, Sally Musemeche, Bill King, Lance Cornwall, Von Mason

Working DVLA Board meeting to discuss governing documents of the DVLA was held from 6:00 to 7:00 p. m.

Monthly DVLA Board Meeting was held at the Fire House. Eight landowners were in attendance.
President Barbara Hjelle called the meeting to order at 7:04 p.m.

1. Approval of agenda:
Sally Musemeche asked that the report on the Community Center repairs be given as the second item on the agenda. She made a motion that the amended agenda be approved. Motion seconded and carried.

2. Community Center Report:
Mac Thomson displayed the certificate of occupancy issued by Washington County, and indicated the only items left to be completed are better support for the swamp cooler and to locate the septic tank to determine if it needs any attention.

3. Review and approve the minutes of the June 30, 2009, DVLA Board meeting and the July 28, 2009, adjourned DVLA Board meeting:
MOTION made by Sally Musemeche to approve the minutes for the June 30, 2009, DVLA Board meeting as submitted. Seconded by Von Mason , and the motion carried.
MOTION made by Sally Musemeche to approve the July 28, 2009, minutes for the adjourned DVLA Board meeting. Seconded by Bill King, and the motion carried.

4. President's message
Barbara Hjelle indicated that a working meeting consisting of an informal discussion concerning the governing documents of the Dammeron Valley Landowners' Association was held this evening from 6:00 p.m to 7:00 p.m. These meetings are being held due to questions raised about these documents by Board members during the past year or so. This working meeting will again be held on September 29, 2009, from 6:00 p.m. to 7:00 p.m.

5. Review financial reports -Carol Clason
Carol Clason, Treasurer, presented the current financial statements showing that there was nearly $600.00 spent during the first two months of the fiscal year on bringing the Community Center up to code. However, very little else should be spent for this purpose for the rest of the year.    The required tax return for the 2008-2009 fiscal year was completed by Savage Esplin Radmall, PC and has been filed. No monies are due on the tax return.    As of August 25, 2009, there are 30 landowners who owe dues for the 2009-2010 year. The largest expense for the fire department is the repair and maintenance of the fire vehicles. The bond for the treasurer position is up for renewal, and has covered $15,000 in previous years. The Board was asked to consider raising this amount to be more in line with the risk to the Dammeron Valley Association.
MOTION was made by Sally Musemeche to raise the bond amount to $100,000.00 The motion was seconded, and carried.
MOTION was made by Sally Musemeche to accept the financial reports, seconded by Lance Cornwall, and the motion carried.

6. Reports:
a. Fire Department
Chief Kyle Talbot indicated there were seven fires in the area within 48 hours. One fire required ten men and two trucks for 18 hours. The department will be reimbursed $5,000.00, one-half to go to the fire department budget, and one-half to the firemen involved. Contents of a quanset hut were lost in one fire, and there was a vehicle roll-over in Brookside. The Brush 1 fire truck still needed maintenance - an alternator, battery, and fuel system repairs. The military truck lost a tire, and due to the inavailability of correct sized military tires, the fire department is transitioning to semi-truck tires. 12 mobile radios have been programmed; 15 more need to be updated. The State has no open burning at the present time. It is usually the middle of October before open burning is allowed. Chief Talbot has been approved to participate in a web site which announces weather conditions. There are 2 sets of 2 trailers available; one trailer in each set as a lab and the other to hold 50 patients in case of a medical disaster. All hydrants are working and have been certified; 3 hydrants are drippers.

b. Trustee Assignments:
The following schedule for the Board member in charge of the ARC and planning commission agenda monitoring for the next three months is as follows: September - Bill King; October - Barbara Hjelle; November - Sally Musemeche

Sally Musemeche is to e-mail a copy of the referral form for concerned issues to the President and Secretary so that it may be posted on the Bulletin Board.

ARC Report: Lance Cornwall announced that there will be one house and two garages under construction in the next month.

Concerning park maintenance, Lance Cornwall and Bill King are to reword the maintenance contract for next year and open it up for bid. Weeds and watering issues, including the sprinklers along the playground, need to be addressed.

7. Old Business:
a. SSD change update:
Barbara Hjelle announced that Brooks Pace provided a letter offering no objections for the deed transfer from the SDD to the DVLA. The bank is presently trying to determine what needs to be done legally to make this happen.

b. Entrance maintenance update: Maintenance to continue as presently set up until the contract for next year is rewritten.

c. Consideration of guidelines in the construction of casitas/guest houses in Dammeron Valley:
Per Bill King, landowners would need to secure a conditional use permit from the county first; next secure approval from the DVLA, and then secure the building permit from the county. The basis for the consideration of casitas is that most of the recent protective covenants, which are generally more restrictive, allow for casitas, so it seems reasonable that the older, less restrictive subdivision should also allow for casitas, given that other relevant language in the covenants is virtually identical. The Board policy statement on casitas/guest houses is to be redrafted for the September meeting.

d. Community advertising on Bulletin Board website:
Barbara Hjelle read a previously-drafted policy statement on the posting of services provided by and for Valley residents on the Bulletin Board. Bill King is to ask the web coordinators to coordinate with him on any decisions that reject posting submissions.
MOTION made by Sally Musemeche to allow postings on the DVLA Bulletin Board of services available to DVLA residents by DVLA residents. Bill King seconded the motion, and would like a form approved by the DVLA Board on which to list services. Sally Musemeche, Lance Cornwall, and Barbara Hjelle approved the motion; Bill King and Von Mason did not approve, and the motion carried.

e. Adopt-a-highway contract changes:
This item is to be addressed during the September DVLA Board meeting by Cyndy Johnson.

8. New Business:
Update on the 80-foot tower originally proposed to be built at the Red Dog Restaurant site by Frank Shearer, community representative:
Frank Shearer commented on the need for telephone trees and e-mail lists in the Valley for better communication in getting accurate information to the residents. The Board member in charge for each month is to check the county web site regularly for county meeting agenda items. Sally Musemeche is to look into a method for e-mail communication from the DVLA to its members. The planning commission has postponed the additional hearing on the cell tower. Barbara summarized the current status with the DVLA Board as not having received specific information in response to its letter to the county, providing no basis for further action at this time.

9. Comment and Discussion by Landowners
A landowner asked about plans for the fall festival. No one has come forward to head the festival, and no plans have been made to have one this year. The budget has funding to support a festival if a volunteer committee is formed to make it happen.

9. Adjournment
Meeting was adjourned at 9:05 p.m.

Carol Clason
Recording Secretary

Minutes - DVLA Board Meeting 07/28/09

2009-07-28T19:00:00.001-06:00

Draft: Minutes of the DVLA Board Meeting of July 28, 2009

Board Members attending: Sally Musemeche

Meeting was to be held at the Fire House. Three landowners were in attendance.

Due to a lack of a quorum of the Dammeron Valley Association Board members, Sally Musemeche postponed the meeting at 7:15 p.m.

Minutes - DVLA Board Meeting 06/30/09

2009-06-30T19:00:00.009-06:00

Draft: Minutes of the DVLA Board Meeting of June 30, 2009

Board Members attending: Barbara Hjelle, Sally Musemeche, Bill King, Lance Cornwall, Von Mason
Meeting was held at the Fire House. Four landowners were in attendance.
President Barbara Hjelle called the meeting to order at 7:00 p.m.

1. Approval of agenda
Since the owner of Lot 53, Farms, withdrew his application for an addition to his residence, item "d" under old business is changed to a general discussion on casitas, instead of the possible reconsideration of Lot 53, Farms, request as listed. With this change, the agenda was approved.

2. Review and approve minutes of the May 26, 2009, regular meeting
MOTION made by Bill King to approve the minutes for the May 26, 2009, DVLA Board meeting as submitted. Seconded by Lance Cornwall, and the motion carried.

3. President's message
Barbara Hjelle requested that the 6:00 pm working meeting be included in the regular meeting agenda. This meeting will consist of an informal discussion concerning the governing documents of the Dammeron Valley Landowners' Association. An informal meeting was held this evening at 6:00 p.m. This working meeting will not be held during the month of July, but will continue again in August.

4. Review financial reports - Carol Clason
Carol Clason, Treasurer, presented the current financial statements and indicated that the figures shown will be close to the fiscal year final figures on June 30, 2009. Documentation for the 2008-2009 fiscal year will be taken to the accountants of Savage Esplin Radmall, PC during the month of July, 2009. As of June 29, 2009, 252 landowners had paid the current dues, and 145 landowners still owed for the 2009-2010 year. When the Fire Department budget is credited with $1,000.00 towards personnel appreciation monies for the 2008-2009 fiscal year, every major budget category endedunder budget, except for the unpaid landowners' fees and dues (-$665.00).
MOTION was made by Bill King to accept the financial report for filing. The motion was seconded by Sally Musemeche and was passed.

5. Reports:
a. Fire Department
Chief Kyle Talbot indicated there have been no fires in the Valley. He listed a number of medical calls that had been answered: a fall down the stairs, a seizure, camper burns from propane, diabetic shock, ATV rollover in Veyo, etc. There are three new members in the Fire Department: Lance Cornwall, Russ Eardley, and Jordan Hall, cadet. Presently there are a total of 22 members in the Fire Department . Most of the personnel on the medical team are EMT certified. No grants were applied for this year by the Fire Department. Last Saturday fire vehicle safety training was held. Thursday evening there will be additional training - interior fire attack training. Six vertex hand-held radios are all unoperable and need work. Up to this date, the State has not cancelled fireworks for the Holiday.

b. ARC - Trustee Assignments: June-Sally Musemeche
    i. Trustee Assignments - There was no activity over the past month to report.

    ii. ARC - Lance Cornwall reported that the Strebeck garage was completed and that the plans for the Lot 53, Farms were recalled. Mac Thomson presented an update on the Community Center. All work is completed except the rest room is not yet handicapped accessible, the septic tank needs to be checked, and door handles and sink grab bars are needed.
MOTION made by Sally Musemeche that the committee for the renovation of the community center be allowed to spend up to the amount budgeted for repairs without specific approval from the Board based upon review and approval of the board member in charge (Sally). This motion was seconded by Lance Cornwall, and passed.

6. Old Business:
a. SSD change update
Brooks Pace has indicated he is not willing to deed the land on which the fire station and community stand to the Dammeron Valley Landowners' Association, but that should not be a problem for the overall transfer from the SSD to the DVLA. The bank which holds the loans on these buildings is to get back with Barbara Hjelle regarding their position on the deed of land from the SSD to the DVLA.

b. Future trustee assignments
When questions arise, the President, then the Vice President will be the "go-to" person to contact in that order.

ARC support - July: Von Mason - August: Bill King - September: Barbara Hjelle - October: Sally Musemeche
(Then the rotation will recycle again.)

MOTION made by Sally Musemeche that Von Mason finalize a letter addressing weeds in Dammeron Valley to be given to Brooks Pace for inclusion in the this month's water bill. Motion was seconded by Sally Musemeche, and motion carried.

The secretary is to attempt to locate a maintenance contract that was originally presented to the landscaper (Southern Design Landscape and Maintenance) who is maintaining the park. Lance Cornwall is to contact this landscaper to clarify what duties are expected to be performed and what contract will be instituted to maintain all entrances.

d. General discussion on casitas/guest houses
Early subdivisions have less restrictions regarding casitas/guest houses. Later subdivisions specifically mention and allow them. There are restrictions when building a casita/guest house based on functionality, size, no full kitchen.
MOTION made by Sally Musemeche to include in the next Board meeting, consideration of guidelines in the construction of casitas/guest houses in Dammeron Valley. Lance Cornwall seconded the motion, and the motion carried.

7. New Business:
a. The discussion concerning the community advertising on the Bulletin Board website will be included on next month's agenda under old business.

b. The adopt-a-highway contract change stretching the distance to three miles will be discussed on next month's agenda under old business. The secretary is to send the new address and name of the contract signator to the Department of Transportation.

8. Comment and Discussion by Landowners

9. Adjournment
Meeting was adjourned at 8:45 p.m.

Carol Clason
Recording Secretary

Minutes - DVLA Board Meeting 05/26/09

2009-05-26T19:00:00.003-06:00

Draft: Minutes of the DVLA Board Meeting of May 26, 2009

Board Members attending: Barbara Hjelle, Sally Musemeche, Bill King, Lance Cornwall, Von Mason

Meeting was held at Fire House. Nine landowners were in attendance.

President Barbara Hjelle called the meeting to order at 7:03 p.m.

1. Approval of agenda
MOTION was made by Lance Cornwall to approve the agenda for May 26, 2009, as submitted. Bill King seconded the motion, and the motion passed.

2. Review and approve minutes of the May 19 special meeting and the April 28 regular meeting
MOTION made by Bill King to approve the minutes for the May 19, 2009 Special DVLA Board meeting as amended. Seconded by Lance Cornwall, and the motion carried.

MOTION made by Sally Musemeche to approve the minutes for the April 28, 2009, DVLA Board meeting. Seconded by Barbara Hjelle, and the motion carried.

3. President's message
Barbara Hjelle indicated the order in which participants would be asked to speak - starting at her right, each Board member would have a chance to comment, and then the topic would be opened up for others who wanted to speak.

4. Review financial reports -Carol Clason
Carol Clason, Treasurer, reported that invoices were being mailed Friday, May 29, 2009, listing the 2009-2010 dues which will be due by June 30, 2009. The major expenses in May had to do with the printing and mailing costs for the annual meeting and invoices.

MOTION was made by Lance Cornwall to accept the financial report for filing. The motion was seconded by Sally Musemeche and was passed.

MOTION made by Bill King to expand the financial statements to include dues collected and dues in arrears. Seconded by Sally Musemeche, and the motion carried.

5. Reports:
a. Fire Department
No one was present from the fire department to submit the monthly report.

b. ARC - Trustee Assignments: May - Barbara Hjelle, June-Sally Musemeche
    i. Trustee Assignments - There was no activity over the past month to report. The future trustee assignments will be decided at the monthly June DVLA Board meeting.
    ii. ARC - Lance Cornwall to be ARC Chairman for one more year.
6. Architectural Review
a. Lot 22, Meadows, fence/privacy wall request
Discussion on the fence/privacy wall request regarding the fact that it would be a solid fence and possibly a perimeter fence, other than a privacy wall.

MOTION by Sally Musemeche to disapprove the fence/privacy wall request as submitted. Seconded by Bill King, and the motion carried. (Lance recused.)

b. Lot 53, Farms, new addition request
Discussion concerning the prohibition of two residential structures on one lot. Also no building can be less than 1200 sq. ft.

MOTION by Bill King to reject the request for an addition as submitted. Seconded by Sally Musemeche, and the vote carried.

7. New Business:
     a. Trustee Assignments
    i. Environmental Resource Matters
        a) Weeds - Von Mason will help with weed calendar
        b) Burn pile - Alan Strebeck will continue to manage
        c) Highway cleanup - Rick Smith
        d) Entrance maintenance - Previous landscaper to be contacted
             by Barbara Hjelle regarding contract.
    ii. Community Relations - Sally Musemeche
        a) Web site - Oversight by Bill King
        b) Community Center - Sally Musemeche
    iii. Administrative Matters
        a) Governing Documents - Barbara Hjelle
        b) Insurance Review

     b. Dammeron Valley SSD changes by Washington County
MOTION made by Von Mason to request the county to dissolve the SSD. Seconded by Bill King, and the motion carried.

     c. Vote on Complaint Process Developed by the CCR Violations Referral Committee
MOTION by Von Mason to accept the process and forms as developed by the committee for the next ninety days subject to review at that time. Bill King seconded the motion; motion carried.

8. Comment and Discussion by Landowners

     a. Prior to each regularly scheduled monthly DVLA Board meeting, a working meeting will commence at 6:00 p.m. to examine the governing documents of the DVLA.

     b. MOTION made by Barbara Hjelle to send non-DVLA member letters regarding donations, as amended. Lance Cornwall seconded the motion, and it carried.

9. Adjournment
Meeting was adjourned at 9:15 p.m.

Carol Clason
Recording Secretary

Minutes - DVLA Board Meeting 05/19/09

2009-05-19T19:00:00.001-06:00

Minutes of the Special DVLA Board Meeting of May 19, 2009

Board Members attending: Barbara Hjelle, Sally Musemeche, Von Mason, Lance Cornwall, Bill King

Meeting held at Fire House.

Two landowners were in attendance.

Sally Musemeche, as previous vice chair, called the meeting to order at 7:04pm.

1.) Election of Officers:
Sally Musemeche welcomed the new Board members and presented an overview of the duties of the Chair. Existing policy has been for the Board to not go beyond legitimate DVLA matters and to limit the agenda to decisions on DVLA matters. There is an agenda item at the end of every DVLA Board meeting for public comment and discussion; such issues can be discussed but will not be voted upon if not included in the agenda for that meeting. The process of submitting a landowner's concern as presented by Sally Musemeche at the March board meeting was reviewed. At this point the secretary was asked to look at minutes to verify that the Board had approved this process at a DVLA Board meeting.

Also, current Rules of the Board of Trustees are needed for everyone's DVLA book.

Barbara Hjelle accepted the unanimous vote to be Chair for one year. Bill King accepted the unanimous vote to be Vice Chair for one year.

2.) Consideration of Trustee Projects:
Listing of previous trustee projects was presented by Barbara Hjelle. These included:
     * Weeds
     * Burn Pile (Alan Strebeck has offered to continue managing.)
     * Flooding
     * Dead Trees (Cyndy Johnson offered to continue with this task.)
     * Highway Cleanup
     * Recycling (This is set up.)
     * Entrance Maintenance
     * Web Site
     * Community Center (Sally Musemeche offered to continue managing.)
     * Governing Documents (Barbara Hjelle offered to manage this.)
     * Insurance Review (Mike Barker has offered to continue helping with this.)

Assignments will be determined at the DVLA Board meeting on May 26, 2009, after consideration by each individual on the Board.

Barbara Hjelle proposed for consideration that an extra monthly meeting be held to re-evaluate the by-laws and other guidelines.

Other agenda items for the May 26, 2009, meeting would be the ARC Chair; the initiation of an additional monthly meeting on governing documentations; Board communications; Board assignments; Lot 22 Meadows, fence/privacy wall request; and the Lot 53, Farms, new addition request.

MOTION made by Sally Musemeche to adjourn the meeting. Seconded by Lance Cornwall, and the motion carried. Meeting as adjourned at 8:25 p.m.

Carol Clason
Recording Secretary

Minutes - DVLA Board Meeting 04/28/09

2009-04-28T19:00:00.003-06:00

Draft: Minutes of the DVLA Board Meeting of April 28, 2009

Board Members attending: Cyndy Johnson, Alan Strebeck, Barbara Hjelle; Sally Musemeche Absent: Mike Barker

Meeting was held at Fire House.

Ten landowners were in attendance.

President Cyndy Johnson called the meeting to order at 7:00 p.m.

1. Approval of agenda
MOTION was made by Barbara Hjelle to accept the agenda as amended. Sally Musemeche seconded the motion. The motion was passed.

2. Review and approve minutes of the March regular and April special meetings
MOTION was made by Sally Musemeche to approve the March meeting minutes as amended. Alan Strebeck seconded the motion. The motion was passed.

MOTION was made by Barbara Hjelle to approve the special meeting minutes of April 7, 2009, as amended. Cyndy Johnson seconded the motion. The motion was passed.

MOTION was made by Cyndy Johnson to approve the special meeting minutes of April 14, 2009, as amended. Alan Strebeck seconded the motion. The motion was passed.

3. President's message
President Cyndy Johnson presented appreciation plaques to Karen Sharkey (secretary, fall festival chair and independent e-mail messenger) and Stella Callagee (secretary/treasurer) in appreciation of their many hours of involvement with the Dammeron Valley Landowners Association.

3. Review financial reports - Stella Callagee
Stella Callagee, Treasurer, reported that several delinquent properties have paid their late dues. There are now 10 lots still owing unpaid dues. There were no unusual expenses during the prior month.

MOTION was made by Alan Strebeck to accept the financial report for filing. The motion was seconded by Sally Musemeche and was passed.

4. Reports:
a. Fire Department
Craig Bennett gave the report for the fire department. Ron Johnson and Jay Workman have been selected as the two new engineers. They will be in training for six months with James Peterson.

For the first time in the Dammeron Valley Fire Department, a fireman was injured on the job - James Peterson was injured when a hydrant cap came loose and struck him.

Brush 1 truck is down and being fixed for approximately $1,000.00

b. ARC - Trustee Assignments: April - Mike Barker; May - Barbara Hjelle
There was no activity over the past month to report.

At this point, Von Mason and James Cunningham, two candidates running for election as board members, gave brief comments about themselves and their reasons for wanting to become trustees.

c. Trustee Reports
Cyndy Johnson reported there were approximately ten volunteers for the recent road clean-up. She noted that the signs were moved further to the south and will check on that.

Barbara Hjelle will comment on the history of the weed problem in Dammeron Valley at the annual meeting on Saturday.

Alan Strebeck reported that there was no burn pile last Saturday, but that it would be open this coming Saturday. The burn pile will remain open as long as the Fire Chief gives permission. Only vegetation can be dumped there. Landowners are asked to split stumps when dumping them, as they will not burn well otherwise. There has been a change of location of the county dump facility from Brookside to Central. It is open to anyone as it is a county facility and will remain open as long as the service is not abused.

Lance Cornwall is scheduled to step down as chairman of the Architectural Guidelines committee but agreed to remain in place until someone volunteers to take his place.

5. Unfinished Business:
a. Annual Meeting Planning - Annual Meeting to be held May 16, 2009
The statuses of the duties assigned each board member for the annual meeting were reviewed. The five board members plus four more volunteers are needed to pre-call the landowners regarding the meeting.

Barbara Hjelle indicated the need to have a meeting after the annual meeting to elect officers, determine trustee duties, and review the annual meeting process.

The current board members can continue in needed duties until the new officers are elected.

Books with the by-laws, articles, and CCRs are to be given the new board members at the annual meeting. Attestations are to be secured from them by the next meeting to be held on May 26, 2009.

If Brooks Pace indicates he has the right to vote, the issue will need to be addressed in a special meeting by the board.

Board members are to be at the fire house at 6:30 a.m. on May 16, 2009, and begin signing in people at 7:00 a.m.

Articles indicate that a quorum is 51% of the members of the DVLA. Ken Mandell has volunteered to help count.

b. Discussion on the Board decision of January 27, 2004, to approve the revised Architectural Guidelines
Sally Musemeche listed a brief history of previous voting records by past boards regarding Architectural Guidelines. There are some issues with the Architectural Guidelines as they now exist.

MOTION made by Sally Musemeche to adopt the current existing architectural guidelines pending future
changes. Barbara Hjelle stated that the Board had already adoped the current existing architectural guidelines, so no motion was necessary. She added that it is the intent of the Board to clean-up the documentation on current architectural guidelines through research, member input, and committee involvement. The motion was withdrawn by Sally.

6. New Business:
a. Guidelines for Minute Preparation of Board Meetings
This issue to be determined by the next board if it is deemed necessary.

b. Discussion on the minutes regarding February 24, 2009, Board decision on lot HS-27 building
Barbara Hjelle proposed the following language be included in the February 24, 2009, minutes to clarify the Board's decision on the lot HS-27 building:
"The Board considered the plans of Jordan and Betty Ann Strebeck, HS-27, for a garage and studio
addition. The plans exceeded the general guideline for size set forth in the Architectural Guidelines
so the ARC referred the decision to the Board to determine whether the size was appropriate under the
circumstances. The size would be a little less than 2500 sq. ft.

The Board discussed the fact that the plans met County guidelines and that the CCRs for the
Homesteads contain no square footage restrictions. Lance Cornwall and the builder represented that
the submitted documents, fee, and the setbacks and color were in compliance and that there was no
restroom included in the building. The owners stated that the building would not be used for dwelling
purposes. Barbara Hjelle noted that the guidelines state that "˜The guidelines must be consistent with
and in fulfillment of the CCRs"¦' and that "˜Accessory buildings shall generally not exceed 2,000
sq. ft. in area.' She interpreted these guidelines to allow for consideration of larger buildings if the
CCRs do not prohibit them. However, if the building is to be larger than the general guideline, it
should have some architectural detail to offset the impact of the size. This building reflected
considerable architectural detail and was not merely a rectangular structure.

Cyndy Johnson expressed concern that the decision was inconsistent with her understanding of the
scope of the architectural guidelines and decisions of past boards.

No adverse comments were received from others present.

MOTION was made by Barbara Hjelle to approve the plans. Mike Barker seconded the motion. The
motion was passed. Alan Strebeck abstained from the vote."

MOTION was made by Alan Strebeck that the minutes be amended to include additional comments from the Board to clarify their decision for supporting this Building HS-27 motion. Sally Musemeche seconded the motion, and the motion carried.

Because he had not done so in the previous discussion, Alan Strebeck withdrew his original motion made at the special meeting on April 7, 2009, that the Board decision of January 27, 2004, to approve the ballot
measure to revise the Architectural Guidelines be reversed.

7. Adjournment
MOTION was made by Barbara Hjelle to adjourn the meeting. It was seconded by Sally Musemeche, and the meeting adjourned at 9:30 p.m.

Carol Clason
Recording Secretary

Minutes - DVLA Board Meeting 04/14/09

2009-04-14T19:00:00.002-06:00

Minutes of the Special DVLA Board Meeting of April 14, 2009

Board Members attending: Cyndy Johnson, Sally Musemeche, Mike Barker, Alan Strebeck, Barbara Hjelle

Meeting held at the Fire House. One landowner was in attendance.

President Cyndy Johnson called the meeting to order at 7:00 p.m.

1. Finalization of the Annual Meeting procedures and mailing packet

Barbara Hjelle indicated she approved of the last revision of the proxy form as submitted by Alan Strebeck; this form includes the limited proxy as default and lists the fax number of (435) 574-0523.

MOTION was made by Sally Musemeche that Alan Strebeck complete the final revision of the proxy form; seconded by Barbara Hjelle, and the motion carried.

MOTION made by Sally Musemeche that ballots not be mailed out in the packet; seconded by Barbara Hjelle, and the motion carried.

The letter in the mailing packet is to include the names of the two persons who have volunteered to be candidates for board members, along with their candidate information. If any other member comes forward before the packets are mailed, their information will also be included. Alan Strebeck is to finalize the back of the cover letter so that packet can be sent to the printer tomorrow.

It was clarified that a quorum is determined by the majority of the total number of landowners, whether in good standing or not. A landowner must be in good standing to vote.

MOTION was made by Barbara Hjelle to accept the revisions to the cover letter as submitted by Alan Strebeck.

Regarding clarification of the Annual Meeting agenda, candidates will have two minutes to present their views. Sally Musemeche is to present the appreciation plaques during her trustee report. Rick Johnson was appointed to oversee the counting of the ballots. He will need four to six counters. Ballots will not be accepted before the time specified in the agenda for completion and collection of the ballots. Attestation forms will be available to be signed by those elected.

MOTION made by Sally Musemeche to remove the agenda item "Discussion on Need for Revision of Governing Documents". It was seconded by Barbara Hjelle, and discussion called for by Alan Strebeck. After discussion, the motion carried.

Sally Musemeche requested clarification of what building clean-up entails, as expected by Kyle Talbot. Her husband will help oversee clean-up in the event she has to leave early.

Carol Clason, Stella Callagee, and anyone available are to meet at Carol's home Tuesday evening, April 21, 2009, at 6:30 p.m. to stuff envelops for mailing out.

MOTION made by Barbara Hjelle to adjourn the meeting, seconded by Mike Barker. The meeting adjourned at 8:35 p.m.

Carol A. Clason
Recording Secretary

Minutes - DVLA Board Meeting 04/07/09

2009-04-07T19:00:00.006-06:00

Minutes of the Special DVLA Board Meeting of April 7, 2009

Board Members attending: Cyndy Johnson, Mike Barker, Alan Strebeck, Barbara Hjelle         Absent: Sally Musemeche

Meeting held at the Fire House.

Two landowners were in attendance.

President Cyndy Johnson called the meeting to order at 7:00pm.

1.    Discussion of mailing and planning for the upcoming May 16, 2009, Annual Meeting of the members

Landowner Mac Tomson stated that if there were fewer than three candidates for the three upcoming Board positions, he would accept a nomination from the floor to run as a candidate.

Stella Callagee needs the mail-out package to announce the annual meeting by 04/13/2009, at the latest.
Adjustments were made to update the 2009 meeting agenda to include "Discussion on need for revision of Governing Documents" . Ballots will not be included in the mail-out.

There are currently 397 lots with 11 who have not paid their dues. If not up-to-date on payments, a landowner in attendance at the annual meeting, in person or by proxy, is not eligible to vote but is still included in the totals to determine a quorum. If dues and late fees are received before the annual meeting, that landowner may participate and vote at the annual meeting.

Proxies are included when determining a quorum. Proxies are included on the lists at the tables on the day of the meeting, and if revoked, should be reported to the Secretary. A change should be made to the proxy form to state that they are available to members only, and that the proxy giver must be in good standing to vote. Also, the member should make sure that the proxy designee will be present at the meeting. President Cyndy Johnson is to approach Brooks Pace regarding his status in the landowners' association.

Minutes of Board meetings will be posted to the bulletin board and will no longer be e-mailed to landowners. Hard copies will continue to be placed in the box.

The following duties were assigned in preparation for the meeting:

a.    Cyndy is to edit the information sheet and bulletin board promotion. She is to approach the owners of the Red Dog Cafe regarding catering the meeting, to include coffee, muffins, juices. (The amount of muffins is to be reduced from last year.) She will also contact persons to secure volunteer help for the meeting. She is to give a notice to Carol Thorpe to be included in the upcoming water bills.
b.    Barbara is to redo the proxy form, including the insertion of an alternate in the event the proxy cannot attend/vote, with the President as the default proxy. Barbara is to arrange the Pledge of Allegiance ceremony.
c.    Alan is to revise the notice of meeting cover letter, and help with the meeting set-up. He will
contact someone to give the opening prayer.
d.    Mike is to help with the meeting set-up.
e.    Sally is to be in charge of clean-up after the meeting.
f.    Kim Ahrenholtz agreed to make signs to post in the neighborhood.

All board members and the recording secretary are to meet at 6:30 a.m. on the morning of May 16, 2009, to help with set-up. A list will be given to board members at the April 25, 2009, meeting to be used in calling members.

2. Continuation of discussion of By-Law Amendments

After a general discussion by the board members and landowners regarding by-law amendments submitted to the agenda by landowner Alan Strebeck 60 days prior to the scheduled annual meeting date, Alan agreed to withdraw his submission; he also agreed to post the proposed amendments to the bulletin board with the intent to secure feedback from the landowners. The next Board could develop a by-law committee, rewrite the current by-laws, and submit them at a latter date for approval.

3. Continuation of discussion of the Architectural Guidelines

Alan Strebeck made a motion that the Board decision of January 27, 2004, to approve the revised Architectual Guidelines be reversed. Although there was no verbal second, discussion on this issue focused on further research and study to be undertaken before proceeding.

MOTION was made by Barbara Hjelle that the meeting be adjourned. Mike Barker seconded the motion, and the meeting adjourned at 9:35 p.m.



Carol Clason
Recording Secretary